This item be referred to the October 28, 2025, City Council Meeting.

2:18:51Great now moving on

2:18:54Councillor goller, you wanted to pull the baker library, right? Yes, sir, too. I thank you for

2:19:03Allowing me to to speak to this

2:19:05I have a motion that I would like to move if I could have it on the on the screen

2:19:10And do you have a seconder for that? Um, soon as soon as it goes up councillor Richardson has agreed to second it

2:19:16um

2:19:16And this motion is that on behalf of the city of wealth that deputy cio infrastructure development and environment subject to the

2:19:23satisfaction of the city solicitor and city treasurer be directed to enter into a lease for the baker library facility

2:19:30for

2:19:32A 40 year term that has two 10 year renewal terms

2:19:36Or a 30 year term that has two 15 year renewal terms at the discretion of the wealth public library board

2:19:43So the the main change here is that the

2:19:47Preview staff recommendation is for a 30 year term

2:19:51With two five year renewals at the discretion that has to be mutually agreed between the city

2:19:57And the library board. So the change here is that we are allowing

2:20:02Conversations to happen for a longer term

2:20:06And for those renewals to be at the discretion of the of the tenant of the library board

2:20:13What this effectively does is it gives the library the ability their reassurance that they can stay in the space

2:20:20for the length of the

2:20:22Of the lease plus the renewal terms

2:20:25And and it gives them that ability

2:20:28One of the concerns that was raised at the library board was that having a 30 year term

2:20:34With the renewal depending on approval by the city

2:20:39meant that at the 30 year term

2:20:41The library could be asked to vacate the space and they would not have a ability to

2:20:46To to challenge that so this gives more stability for the library knowing that they're going to be in the purpose built building

2:20:53That we are building for the main branch library today

2:20:57Um, and it also gives the ability

2:21:00With that greater stability it increases the ability for the library to know where they're going to be to do fund racing for the library

2:21:07Um, I would be happy to to answer any questions about this

2:21:13Okay, we can go to questions. Yeah, answer. We'll sit till thank you and through you chair too

2:21:19I'm just curious if staff can provide

2:21:22Some comments on this

2:21:25I'm I'm trying to have a discussion, but I'm feeling a little bit kind of blindsided on the

2:21:31The duration and the addition of at the end at the discretion of the gulf public library if if staff is able to please comment

2:21:39Yeah, no problem. Why don't we have staff just come up and provide some commentary for us?

2:21:50Uh, thank you and through you chair chou

2:21:53um to councillor Busuttil

2:21:55um

2:21:56we when staff was preparing this lease we really tried to align the

2:22:01Lease term to what a typical life cycle of the building would be and what I mean by life cycle is where there would be required

2:22:09Um investment to continue operations within the building

2:22:13So we expect the building to last longer, but in 30 to 50 years you will need to reinvest in a lot of the

2:22:19um, you know capital intensive components of the building to continue operations within the building

2:22:25and so the

2:22:26The lease term as originally contemplated would align to that 30 to 50 year life cycle where we expect that intensive capital investment

2:22:35um

2:22:36the goal of the

2:22:39mutual agreement between the city and the library board was

2:22:42um under the

2:22:44Intent that we would be working together in partnership as we both are co-tenants of that building in essence

2:22:50The city runs the parking garage the library runs the library portion obviously and so

2:22:55um, we were looking to work together and also the city

2:23:00You know as we sign up for these longer terms

2:23:02We also need to be prepared to be responsible for that term

2:23:05So for signing up for a 60 year term city council just needs to realize that they have a responsibility as that under the lease

2:23:15Thank you. Just follow up. Thank you. Thank you through the chair. Thank you very much for that

2:23:20um

2:23:21Just a question. So going from 30 and two fives is 40 years to 40 and two 15s is 70 years

2:23:29From a staff perspective and just what you've shared about the you know the the building the life of the building

2:23:34Is there a concern about uh going?

2:23:38From 30 to 40 and 10 to 30

2:23:42So through the chair, um

2:23:45there's

2:23:47Really we're looking at that 30 to 50 year window and there's multiple ways to get to that

2:23:51But we would recommend as staff staying within that window for the for the term of the lease

2:23:57Thank you. Okay councillor Allt

2:23:59Thank you very much. Councillor Boustele's questions were similar to mine

2:24:03But I mean i'm going to start off with one to

2:24:05Councillor goller the mover and to ask respectfully

2:24:09Have you been delegated from the library board to speak on behalf of the library?

2:24:16Is there a formal motion formal request for you to do this?

2:24:21Uh through your chart two

2:24:23There's no formal motion from the library board. I am on the library committee that looks at the disposition and

2:24:31At the last library meeting we did give direction for our cao to negotiate a longer term lease with the city

2:24:40So that direction was given. Uh, so subsequently, uh, mr. Atkinson

2:24:45Mr. Ian and myself we met to discuss this and as part of that conversation

2:24:51This this is where the cao and I agreed that we would bring this forward to the city

2:24:58Thank you. I have no problem with you bringing it forward

2:25:00I am reluctant to support it at this point because I think the principles that have been enunciated by staff on the life

2:25:08Lifespan of the building and a standard lease extending up to about 50 years is actually quite sensible

2:25:16And I would also be very concerned that

2:25:18By doing anything beyond this without having

2:25:22significant input from the library board including a solid rationale in front of me beyond the verbal rationale that I would be

2:25:30potentially

2:25:31Supporting something that puts both the city and the library in in some kind of jeopardy down the road

2:25:36So I will support the original recommendation

2:25:41Mayor Guthrie

2:25:43Thank you through your chair. I just need to yes or no

2:25:47Is what councillor Goller presented here is staff comfortable with?

2:25:51Uh through the chair to you mayor guthrie

2:25:57um, I would recommend sticking within that 30 to 50 year window and so

2:26:03Going out to there was a couple of different options there

2:26:06And so going out past kind of that 50 year into a 60 or 70 year window staff would not

2:26:11Recommend that okay, then thank you very much. I am in agreement with councillor Allt

2:26:16I think the staff recommendation that was originally negotiated between

2:26:21In good faith between both parties. I think is the one that we should we should stick with

2:26:25But I appreciate

2:26:27um

2:26:28The idea isn't concerned that councillor Goller has brought forward on it, but I feel comfortable with what staff originally recommended

2:26:35Okay councillor downer

2:26:37Could I see the motion again, please before we vote on it?

2:26:54Well, I just I'm just curious if it can be amended to a

2:26:5940 year with just one 10 year renewal term. I don't know

2:27:04If you want to stay within the 50

2:27:06um

2:27:08If that's if the intent is to create more predictability, would you be more comfortable with that?

2:27:14through you miss uh chair to staff

2:27:17I'm just gonna look to clerks. We do an amendment to the amendment

2:27:21We do that

2:27:23Through through you mr. Chair um

2:27:25Because this wasn't moved as an amendment. It's just a motion on the floor. It can be amended any way that comes

2:27:31Okay, do you want to put that on the floor?

2:27:34I'm asking

2:27:36Yeah, I'm asking staff uh through you to through the chair to you. Uh

2:27:47I would say that

2:27:48there

2:27:52We're within that window, but there's

2:27:54um

2:27:55the discretion of the

2:27:57The library is also a bit of a concern here going back and forth and

2:28:03Ultimately if we have that direction kind of within that window that staff is comfortable with we could take that back to them

2:28:09um, so

2:28:13I think we can work with that if that's where council's leaning towards

2:28:20Okay, mayor guthrie

2:28:24I'm just wondering if maybe there's a meet in the middle option at this moment

2:28:28Where it has been raised respectfully respectfully it's been raised

2:28:32This is committee

2:28:35Would councillor downer's idea which ties into your idea was what you present presented maybe be of takeaway for staff

2:28:43They've kind of heard is there a way that we can do the math that might might

2:28:48And it gives you like a month almost to work with the

2:28:51CEO and the chair and and such at the library and come back with a memo at the end of the month

2:28:56To all of council to determine. No, we should stick with what you originally did

2:29:00Or maybe there is a meet in the middle option and we can make that decision maybe better at the end of the month

2:29:06Just wondering what what staff would feel on that option instead of just trying to drive home

2:29:11Sort of on the on the fly changes

2:29:15Uh through the chair. Yes, we can definitely do that

2:29:19So maybe through you chair

2:29:22I'm just wondering if maybe

2:29:23Maybe the mover would be willing to then just remove the motion that's on the floor right now

2:29:28But definitely the conversation has been captured staff have agreed that they'd come back with a memo before

2:29:33The end of the month with more dialogue with the library and we can be better informed

2:29:38And councillor Goller you good with that? I am I am good with that still the conversation. Yeah. Thank you

2:29:44Okay, and you're pulling them in

2:29:46I'll I'll remove them in just for clarification

2:29:49To staff do they need any direction at this point because we'll come to the council meeting without

2:29:56recommendation from committee

2:29:58CEO Baker, are you good with that?

2:30:03I would thank you, uh, mr. Chair. I would like to defer to the city clerk to speak to

2:30:09the removal of the motion

2:30:13through you

2:30:15Mr. Chair, I think council has two options you can pass the staff recommendation

2:30:18Which just means that recommendation will be a council, you know facility staff and others are going to do that work and come back with a memo

2:30:24Alternatively, you could just refer this item in its entirety to council and not vote on any particular motions and wait for that memo

2:30:31Either one of those. Yeah, well, we do that latter than yeah

2:30:36Um through you chair. I'll move deferral of this item to the count

2:30:41Referral of this item to the council meeting at the end of this month

2:30:47That and seconded by councillor Allt. Okay anyone opposed?

2:30:53Okay, great. Thank you everyone

2:30:58Okay, we're gonna move forward with uh, the macdenow and allen structures and I think we have a staff presentation