City Council · September 26, 2023 · Item 8.1
City Clerk be directed to report back regarding the opportunities, benefits and costs of a municipal lobbyist registry for City Council’s consideration in Q1… be approved
Main motion under the agenda item Updates Resulting from the Extension of Strong Mayor Powers, 2023-340
Carried (12 to 0)
12 in favour, 0 against — unanimous
What was voted on
The motion in its exact words, as recorded in the minutes.
That the City Clerk be directed to report back regarding the opportunities, benefits and costs of a municipal lobbyist registry for City Council’s consideration in Q1, 2024. That the City Clerk be directed to amend the previously approved Special City Council Budget Meeting dates based on the outline of the new multi-year budget approval process included in the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023. That the amended Procedure By-law, included as Attachment-1 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved. That the amended Code of Conduct for Members of City Council and Local Boards, included as Attachment-2 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved. That the amended CAO Performance Evaluation Process – Terms of Reference, included as Attachment-3 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved. That the amended CAO Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-4 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved. That the amended Recruitment, Appointment and Contract Administration Policy for Municipal Officers, included as Attachment-5 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved. That the amended Recruitment, Hiring and Involuntary Departure Procedures for Municipal Officers, included as Attachment-6 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
How the room voted
In favour (12)
- Allt
- Billings
- Busuttil
- Caron
- Caton
- Chew
- Downer
- Goller
- Guthrie
- Klassen
- O'Rourke
- Richardson
What council was given
The staff reports and correspondence attached to this item.
- Updates Resulting from the Extension of Strong Mayor Powers - 2023-340.pdf
- Procedure By-law.pdf
- Code of Conduct for Council and Local Boards.pdf
- CAO Performance Evaluation Process - Terms of Reference.pdf
- CAO Recruitment, Selection and Performance Sub-committee Terms of Reference.pdf
- Recruitment, Appointment and Contract Administration Policy for Municipal Officers.pdf
- Recruitment, Hiring and Involuntary Departure Procedures for Municipal Officers.pdf
- Strong Mayor Powers and Authorities Quick Reference Guide.pdf
What was said
465 words from the meeting recording, transcribed automatically. Times are from the start of the recording.
Read the debate(click to open)
51:33hesitant because I don't want staff to have to stay till the end of the evening. Just a quick
51:37question. Thank you. Why don't we take that question then if it's a quick question? Thank you,
51:44Chair. Through you to staff, just the documentation around recruitment, hiring, and involuntary
51:50departure procedures for municipalities has no reference to the city's internal auditor.
51:56The internal auditor is really the sole person who reports directly to council and really is an
52:03important person for us in order to be able to validate. I'm just wondering if staff can let us
52:10know under the new strong mayor's powers, what is the mayor's responsibility in terms of hiring or
52:17firing an internal auditor? I'm just trying to understand what happens with this person because
52:23it isn't a very important function. Sure. Through you, Chair, to Councillor Oroch, as the legislation
52:32sets out and as the City of Guelph has a general manager of internal audit, that person is not
52:38identified in the legislation and thus the legislation of protected people, as you may
52:43generally think of it, does not apply to the city's general manager of audit.
52:48Perhaps the clerk has anything to add? Thank you, Ms. Sales. Through you, Madam Chair, the only
52:55thing I would add is again, there is a list of positions within the new section in the act that
52:59is relating to the updated authority for heads of council. It does list an auditor general. It's
53:05nuanced, slightly different than the internal auditor sort of structure that we have. Yes,
53:10the internal auditor in our current arrangement does report to council, has a sort of a dotted
53:15line administrative reporting relationship to the CAO from a structure standpoint, but obviously does
53:19report and is sort of beholden to council in that regard. There are a series of other statutory
53:24positions that do have legislated and statutory responsibilities directly to council, things
53:29like City Treasurer as an example. But in the contemplation of the way the act is written
53:34with that new section to Ms. Sales point, it does not explicitly list an internal auditor,
53:39and the auditor general function is one that we see in very few other Ontario municipalities,
53:44namely the larger municipalities in Ontario, Toronto and Ottawa being the ones that come
53:48to mind off the top of my head. Okay, thank you, Chair Beacot. Thank you. Is there any
53:55Council that would like to pull item 8.2, Council and Committee meeting schedule? Seeing none,
54:03can I have a Councillor move and second, 8.1 recommendations and 8.2 recommendations? I see
54:09Councillor Downer and Councillor Billings. I assume that you are moving and seconding? Yes,
54:16thank you. Is there any further to either of these items? Seeing none, I'm going to call the vote.
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