City Council · November 28, 2023 · Item 9.2
Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. That City staff…
Deferral under the agenda item Redesigning Advisory Committees of Council – A Governance Framework - 2023-413
Carried (13 to 0)
13 in favour, 0 against — unanimous
This was one of 3 motions on the same item
In the order council took them. A vote makes sense next to the ones around it.
- 1/3DeferralAdvisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved. That City staff…no recorded vote
- 2/3Vote on the amended motionAdvisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended.Carried (13 to 0)
- 3/3DeferralAdvisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. That City staff…you are hereCarried (13 to 0)
What was voted on
The motion in its exact words, as recorded in the minutes.
That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. That City staff, in partnership with the Guelph Lab and University of Guelph, be directed to apply the Advisory Committees of Council Governance Framework to existing Advisory Committees of Council and report back to City Council in Q4 2024. That the City Clerk be directed to prepare annual information reports, beginning in 2025, detailing the status of the implementation of the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023. That the City Clerk be directed to research random representative sampling models for appointments to Advisory Committees of Council, as described in report number 2023-413, dated November 6, 2023, and report back to City Council prior to the 2028-2031 multi-year budget. That the budget implications associated with the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023, as amended, be referred to future multi-year budgets. That Advisory Committee of Council member recruitments and appointments be paused until Q4 2024, excluding recruitments required to ensure quorum can be maintained.
Moved by Councillor O'Rourke, seconded by Councillor Klassen.
How the room voted
In favour (13)
- Allt
- Billings
- Busuttil
- Caron
- Caton
- Chew
- Downer
- Gibson
- Goller
- Guthrie
- Klassen
- O'Rourke
- Richardson
What council was given
The staff reports and correspondence attached to this item. The summaries are written automatically, so you can tell what a document is without opening a ninety-page PDF.
- Redesigning Advisory Committees of Council – A Governance Framework - 2023-413.pdf
Following a review with the Guelph Lab and University of Guelph, staff ask Council to approve a new governance framework for its citizen advisory committees and apply it to existing committees, reporting back in late 2024. Recruitment of new committee members would pause until then, except where needed for quorum. Staff would also research random-sampling ways of choosing members and report before the 2028-2031 budget.
- Attachment-1 ACOC Framework (Full Version).pdf
- Attachment-2 ACOC Framework (Short Version).pdf
- Attachment-3 ACOC Framework Presentation.pdf
- Correspondence - John Fisher.pdf
A summary is this site’s description of a document, not the City’s. Open the document before relying on one.
What was said
1,503 words from the meeting recording, transcribed automatically. Times are from the start of the recording.
Read the debate(click to open)
48:52is ACOC should help shape the city's strategic goals.
48:56I remember the conversation, I neglected to follow up
49:00but I feel pretty strongly about that.
49:02I'd like to hear from Clerk's whether that's
49:04a significant change but I don't really want to approve
49:08without that amendment.
49:13Okay, I'm hearing in the room some subtle agreement here
49:17and I'm also weary of the fact that we have delegations
49:21as well.
49:23I'm thinking that this matter might be actually quite quick
49:25to just take care of because I sense that
49:28if it's just a minor issue.
49:30So if you don't mind Council, we'll stay on this topic.
49:33Councillor Orwork, would you at least be willing
49:35to move the recommendations before you consider
49:38an amendment?
49:39Sure, that's fine.
49:40Okay, seconded by Councillor Goller.
49:42So this item is on the floor.
49:44Councillor Orwork, would you like to make an amendment
49:46on that then?
49:47Yes, I'm just typing it right now.
49:50Why don't, while you type that we have our staff
49:52maybe just respond to your question that you post.
49:55About that, okay, to staff.
49:58Through you, Mr. Mayor, we don't have any objection
50:00or problems with that amendment.
50:02In fact, it's reflected in large part in the content
50:05beneath the title of that commitment.
50:08Okay, great.
50:09So Councillor Orwork is sending the email,
50:11it looks like adding the word,
50:12I believe it's just adding the word help.
50:15Yes, so.
50:16Would there be a seconder for that at least?
50:18Okay, I'll go, Claeson, that's fine, thank you.
50:22Thanks Mayor Guthrie.
50:22So I think this works.
50:24I think I need two motions.
50:25The first motion to amend commitment number two
50:27of the framework so it reads ACOC should help
50:31shape the city's strategic goals.
50:34And then I believe we need an amendment to the series
50:38so that the advisory committees of council governance
50:40framework included as attachment one to report 2023, 413,
50:44dated November 6th be approved as amended.
50:47So I think I need two motions.
50:51Right.
50:52Okay, that will be reflected then both the wording change
50:56to the word being added of help.
50:58And then also just to reflect that in number five
51:01of the recommendations.
51:03Number one.
51:03And number one.
51:05Okay, yes, attachment one as well.
51:07Okay.
51:08Through you, Mr. Mayor and to Councillor Orwork
51:10just to clarify, so the recommendation number one
51:13on the agenda will be amended as Councillor Orwork noted
51:17to read as amended at the end.
51:19And then we would make that corresponding change
51:22to the actual framework itself
51:24and that specific recommendation
51:26within the framework itself.
51:28Great.
51:30You good with that then?
51:31Perfect.
51:32I am.
51:33Anything further then on the amendment hearing
51:36and seeing none, I'll call the vote on the amendment only.
51:38Is anyone against that amendment?
51:42Okay, no one.
51:42So I consider that matter closed.
51:43That's unanimous.
51:44And so now I'm going back to the main motions as amended.
51:48Councillor Caron, did you want to speak to that quickly?
51:52I don't believe in it.
51:54And I'm looking for guidance here, Mr. Mayor.
51:56I do have an additional motion related to the formation
52:01of a community working group
52:03because this ACOC report is on the agenda.
52:07But I don't believe it's an amendment to any
52:09of the motions that are before us.
52:11So is that an additional motion that I can bring forward
52:15at the end of the meeting?
52:16Or do I need to pull this item
52:18in order to be able to place that on the floor?
52:21I'll take care of this motion, main motion as amended.
52:24I would consider it to be separate,
52:26but I would consider it to be under the same agenda item,
52:30which you can feel free to bring forward immediately.
52:32Okay, thanks.
52:33Okay, so I'll call the vote then on this as amended.
52:37Is anyone against that?
52:40Okay, that's passed.
52:42Thank you.
52:43So Councillor Caron, you are right to raise that now.
52:47So if you want to just give me one second
52:50to confer with the clerk.
52:52Thank you, Mr. Mayor.
52:53And this is just for Councillor Caron's consideration.
52:56I believe the amendment or the motion that you had in place
53:00was related to a terms of reference for a sort
53:04of time limited, bicentennial community working group.
53:10It's really a matter of discussion
53:11between yourself, Mayor Guthrie and Councillor Caron.
53:13That could be tabled now.
53:15It's not necessarily part and parcel with the ACOC framework.
53:19It may be actually, I'll look to DCL Clack Bush.
53:21It might be something that's more in line
53:23with a motion for budget tomorrow evening,
53:27because there is budget dollars associated
53:29with that bicentennial working work
53:31and the potential of a working group.
53:33But I will leave that to a discussion yourself,
53:37Councillor Caron and DCL Clack Bush as well.
53:42Let me go to the potential mover here.
53:44Councillor Caron, and what you know, I'll publicly state,
53:47I'm in favor of what you are bringing forward.
53:50Are you okay with maybe just bringing it forward
53:52at the end of budget tomorrow?
53:55I would be looking for that guidance from you,
53:58Mr. Marin from the clerk.
53:59There is no budget impact to my motion.
54:02And it originally came about as a result
54:06of the ACOC report,
54:10but I recognize that the actual motion itself
54:13is about a community working group and not an ACOC.
54:16So budget tomorrow is fine.
54:17I'll look to you for guidance.
54:19Yeah, I think I'll leave it for budget
54:21because at least the bicentennial issue
54:23is addressed in the budget.
54:25So to me, it would be completely in order
54:27of what you wanna do and table.
54:29So we'll just do it for budget tomorrow, okay?
54:31So a little precursor Council
54:33for what's coming for budget tomorrow
54:35with a thumbs up from Councillor Caron, okay?
54:37So that's good.
54:37So I'll consider that matter closed then.
54:39Thank you.
54:40And that's passed.
54:42We're into the Council consent,
54:43which we already have now the November 2023
54:46appointments to the commit of adjustment
54:48and the Elliott Board of Trustees,
54:50which was already read and voted on earlier
54:53when Councillor Downer brought that forward.
54:55So we are now at the items for discussion.
54:57Thank you to people that have come and waited
55:00and we are at that time right now.
55:02We have two items that will be discussed tonight
55:05with delegations, the first one being daytime drop
55:08in services update.
55:09The second one is coming from Councillor Roark
55:13in regards to intimate partner violence.
55:15And so let's start with the daytime drop
55:17in services update.
55:19We have the report from our staff,
55:24but we have three delegations.
55:26Morgan Dandy, are you here in person?
55:30Oh yeah, okay, you're first, come on down.
55:33And then second, I've just been asked
55:35just to do a little reversal here.
55:37So Kevin, you'll be second.
55:40Yep, you're good with that, right?
55:41Yeah, and then Paul is here.
55:44So it's Kevin Cogill and Paul Costello.
55:48They'll just switch as the three, okay?
55:50So Morgan Dandy is coming down.
55:54Just so all the delegates know,
55:55no more than five minutes, you get to speak.
55:58You'll hear a chime at the four minutes and 30 second mark
56:02to give you a warning that there is only 30 seconds left.
56:06And then once you're done, just stick around
56:08just in case there's a follow up question
56:10from my council colleagues or myself, okay?
56:13So Morgan, you know the drill.
56:14You've been here before, you have up to five minutes
56:17and you can go right ahead.
56:19Thank you.
56:22Mayor and council, I'm here today to implore you
56:27to please make the motion,
56:32give the money for another three months.
56:35As I'm sure you all remember, I ran for city council
56:38and I had a focus on the fact that I am a renter.
56:43And I spent a lot of time getting to know
56:47the population downtown that accesses services,
56:50probably to my detriment, as far as being able
56:54to become a city councillor because the under house
57:00don't tend to vote.
57:03I served breakfast at Hope House every single week
57:06from July until the end of October last year.
57:13And I joined in various meals at Royal City Mission.
57:18Part of the reason why I did that
57:21is because I was on OW at the time.
57:25Since then, my physical health and my mental health,
57:29I have new diagnoses in both and I'm now on ODSP.
57:35I am waiting for the letter that tells me
57:40when I am evicted, what date I must be out of my home.
57:48I was not able to figure out a way to maintain
57:51where I live right now.
57:55I'm an older adult, I'll be 57 in February,
58:00and finding a job right now as someone over the age
58:05of 55 is difficult enough.
58:08I had a great job and my body let me down.
58:12I was not physically capable of sitting in an office
58:16for eight hours a day.
58:17I can't do it anymore.
58:22If it weren't for RCM, I would be even more despairing
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The motion, the vote and the debate come from the City of Guelph’s published record, reproduced rather than interpreted. The document summaries above are the exception: those words were written for this site.