City-initiated Official Plan Amendment No. 91 be received and approved in accordance with Attachment-1 of Report 2023-294, dated July 11, 2023. That the By-law…

1:46:06and we are going to normally,

1:46:10we would have taken a little bit of a break here,

1:46:12but I think we've only got this one extra thing

1:46:14or we're going to get through that.

1:46:15This is important too.

1:46:16And then we'll head into a quick break before our workshop.

1:46:20This is a delegation of a,

1:46:22I'm sorry, can Councillor Downer or,

1:46:26can you make sure Councillor Caron knows

1:46:27that she could come back or someone gone?

1:46:29Oh, perfect.

1:46:32So we're heading into delegation of authority update

1:46:35and we got Lucas Malam, am I saying that right?

1:46:39Malami.

1:46:40Malami, I'm sorry.

1:46:42Lucas, this is also your first time delegating to us.

1:46:46So welcome, we're looking forward to what you have

1:46:48to present to us in regards to this issue.

1:46:51So I'll turn it over to you.

1:46:52Go ahead.

1:46:53Thank you, Mayor Guthrie.

1:46:54Good evening, Mayor and members of council.

1:46:57This is the statutory public meeting

1:46:59and decision meeting for a proposed official plan amendment

1:47:03to delegate authority to the general manager of planning

1:47:05and building services as the city of Guelph's head planner

1:47:08for minor zoning bylaw amendments.

1:47:11Bill 13, supporting people and businesses act, 2021,

1:47:17added a new section 39.2 to the planning act

1:47:29to permit municipal councils to delegate the authority

1:47:32to staff to pass minor zoning bylaw amendments

1:47:35as stipulated by the planning act.

1:47:37Minor zoning bylaw amendments

1:47:38include lifting a holding provision,

1:47:40temporary use bylaws

1:47:41and other minor zoning bylaw amendments.

1:47:44Prior to bill 13,

1:47:45the planning act allowed council

1:47:46to only delegate decisions with respect to site plans,

1:47:49plans of subdivision and consents

1:47:51to either a municipal committee or staff.

1:47:54In order to delegate this authority to staff,

1:47:56municipalities must establish official plan policies

1:48:00related to these minor zoning bylaw amendments.

1:48:02While the city of Guelph official plan has policies

1:48:04related to most of these minor zoning bylaw amendments,

1:48:07these sections must be modified

1:48:09to delegate this authority to staff.

1:48:12Staff are supportive of the changes made by bill 13.

1:48:15These changes will improve service delivery

1:48:18and create additional capacity for staff and council

1:48:21so there can be more focus on substantive issues.

1:48:24Despite the many technical differences

1:48:25in these applications, including staff review time,

1:48:28all zoning bylaw amendments currently require council approval.

1:48:32Several municipalities in Ontario

1:48:34have added delegation of authority

1:48:35for minor zoning bylaw amendments.

1:48:53Delegation of authority for minor zoning bylaw amendments

1:48:56includes three types of zoning bylaw amendments,

1:48:58holding provisions, temporary uses

1:49:00and other minor zoning bylaw amendments as defined.

1:49:14Holding provisions are each symbols

1:49:16that are applied to lands through the zoning bylaw.

1:49:18In this instance, land is zoned

1:49:20but development is considered premature

1:49:22until specific conditions can be met.

1:49:24Section 10.5 of the city's official plan

1:49:27sets out the circumstances

1:49:29when a holding provision may be appropriate.

1:49:31For example, the city's comprehensive zoning bylaw

1:49:33which is currently under appeal

1:49:35has applied a holding symbol on lands that were up zoned

1:49:38for additional height and residential density

1:49:41to ensure that municipal services are adequate and available

1:49:44to the satisfaction of the city prior to the construction

1:49:47of new buildings

1:49:48and or additional residential development of the lands.

1:49:51Public notice of removing a holding provision is required

1:49:54as normally posted in the newspaper

1:49:56and on the city's website.

1:50:00A temporary use zoning bylaw is a zoning bylaw

1:50:03that permits the temporary use of land, buildings

1:50:05or structures for any purpose

1:50:07that is not prohibited by the zoning bylaw.

1:50:10Section 10.6 of the city's official plan

1:50:12sets out the conditions that shall be satisfied

1:50:15prior to the approval of a temporary use zoning bylaw.

1:50:18Temporary use zoning bylaws are renewable annually

1:50:21for up to three years.

1:50:23Once the temporary use zoning bylaw expires,

1:50:25the temporary zone is removed

1:50:27and the property reverts back to the original zone

1:50:29and the use is permitted.

1:50:34The city's official plan does not currently have policies

1:50:36regarding other minor zoning bylaw amendments.

1:50:39Through this official plan amendment,

1:50:40staff are proposing a new policy in section 10.4

1:50:44so that council may delegate approval authority to staff

1:50:47for minor zoning bylaw amendments.

1:50:49A minor zoning bylaw amendment delegated to staff

1:50:51would only address errors and emissions

1:50:54that are not consistent with the regulations

1:50:56of the zoning bylaw.

1:50:58As proposed to be defined,

1:50:59minor zoning bylaw amendments shall only include

1:51:02correction of grammatical formatting

1:51:04and or administrative errors and emissions,

1:51:06mapping errors and updates, text amendments

1:51:10to add clarity for the intent of regulations,

1:51:12housekeeping updates to reflect changes to job titles,

1:51:15city departments, external agencies and organizations

1:51:19or other policy documents and legislation

1:51:22and removal of site-specific zones

1:51:24that are more restrictive than the parent zone.

1:51:26Specific to number five of this list,

1:51:28removal of site-specific zoning will only occur

1:51:31in instances where the parent zone

1:51:33already permits additional uses and regulation flexibility

1:51:37over and above the site-specific.

1:51:40The comprehensive zoning bylaw introduce new use permissions,

1:51:43regulations and the mixed use zone category.

1:51:46Providing staff with this authority

1:51:48will ensure that development proposals

1:51:50that already meet the parent zone requirements

1:51:52of the comprehensive zoning bylaw

1:51:54do not have to go to council

1:51:55and can proceed directly to site plan.

1:51:57Staff's opinion is that minor zoning bylaw amendments

1:52:00of these types will not change the intent

1:52:02or outcome of the zoning bylaw.

1:52:05Minor zoning bylaw amendments will not include land use changes

1:52:08and will not replace the minor variance process.

1:52:24Though the proposed approval process

1:52:26would replace council approval,

1:52:27which would include a council decision meeting

1:52:29and bylaw approval with a recommendation memo

1:52:32to the general manager of planning and building services.

1:52:35City staff have developed a standard operating procedure

1:52:38to describe the approval process in full detail.

1:52:41Applicant-initiated minor zoning bylaw amendments

1:52:44are still required to follow the pre-consultation process,

1:52:47which can include a development review committee meeting

1:52:49where staff will identify any high-level issues

1:52:52and confirm study and supporting document requirements.

1:52:55Applicants will be required

1:52:57to follow appropriate guidance material provided by the city.

1:53:00Removal of a holding provision

1:53:01and passing a temporary use bylaw

1:53:03have existing development application fees

1:53:06through the development application fee bylaw.

1:53:08These fees will continue to be applicable.

1:53:11Once clearance has been received,

1:53:13staff may draft the recommendation memo

1:53:15and zoning bylaw amendment.

1:53:17The memo will describe the development proposal

1:53:19if applicable, how the conditions have been met,

1:53:22if applicable, and if there are any further conditions.

1:53:25It should also include a location map, an air photo,

1:53:28and proposed plans, again, if applicable.

1:53:30For minor zoning bylaw amendments

1:53:32that provide corrections to errors or omissions,

1:53:34the memo would outline what the correction is

1:53:37and how the correction will provide clarity to users.

1:53:40As proposed by staff,

1:53:42a statutory public meeting shall not be required

1:53:44for a minor amendment to the zoning bylaw

1:53:47unless written concerns have been submitted

1:53:50during the commenting period described in the public notice.

1:53:53Note that most minor zoning bylaw amendments

1:53:56are not appealable to the Ontario Land Tribunal,

1:53:59with the exception being that applicants

1:54:00retain their appeal rights.

1:54:03If the general manager of planning and building services

1:54:05refuses the application,

1:54:07the applicant can request a final decision from council.

1:54:15And these are the recommendations before you.

1:54:17I'm happy to take any questions.

1:54:19Thanks a lot, Lucas,

1:54:20and thanks for your first presentation to us.

1:54:22We really appreciate it.

1:54:24Let me just see if there's someone willing

1:54:25to move the recommendations.

1:54:27Richardson and I'll go,

1:54:29Kate, as well, nice to see you.

1:54:32And then now any questions for clarity

1:54:34on this one before I call the vote?

1:54:35Gawler, please.

1:54:38Thank you through your worship to staff.

1:54:40Thank you for the presentation.

1:54:42With regards to the public notice,

1:54:43so currently those things would be coming

1:54:45to a council meeting and we would see them in the agenda.

1:54:47So what is the new process so that the public knows

1:54:50that these changes are happening?

1:54:58So the public notice would still be posted

1:55:00to the city's website

1:55:01and would still be circulated on newspaper as well.

1:55:05So that information would still be provided to the public.

1:55:07And if comments are then received,

1:55:09then staff could address those comments

1:55:11either through the recommendation memo

1:55:14or if needed would then come to a decision from council.

1:55:18Perfect.

1:55:19And in terms of how we are notified,

1:55:22is it with information items that come out every Friday

1:55:25or like how do we actually get those notices?

1:55:36To the mayor, to the councillor Goller.

1:55:37So currently we do circulate when an application comes in

1:55:41and through our clerk in our planning department,

1:55:44all of council does receive those notices

1:55:46or if there's an update to an application.

1:55:47So you would receive those similar mail outs

1:55:51when an application comes in

1:55:53or to lift a holding provision as well.

1:55:56And that does have to be advertised in the paper as well.

1:55:58It's applying that requirement.

1:55:59So we'll go through the normal process.

1:56:01Okay. And just for clarity.

1:56:02So that's an individual emails per change.

1:56:06That is correct.

1:56:06Okay.

1:56:07Thank you very much.

1:56:08And is anything being taken away

1:56:10from a committee of adjustment

1:56:12or just from council decisions?

1:56:17No, nothing is being taken away

1:56:18from the committee of adjustment.

1:56:20Okay. Thank you very much.

1:56:21Thanks for your worship.

1:56:22Great. Thank you.

1:56:23Seeing nothing.

1:56:24Oh, sorry.

1:56:25Councillor Rock has a question.

1:56:27Thank you, Mayor Guthrie.

1:56:28So through you to staff there,

1:56:30the language really talks about streamlining

1:56:32and efficiencies, et cetera.

1:56:35So will this actually help like a small business owner

1:56:38who's trying to open something in them all

1:56:40and maybe it doesn't quite fit.

1:56:41And so he's told, or she's told,

1:56:43well, you have to go to committee of adjustment

1:56:44or you need to seek his owning change.

1:56:46Will this help those people?

1:56:50Through the matter to the councillor.

1:56:52No. So it has to, like it's a minor zoning amendment.

1:56:55So if we have a, a texture or a minor area,

1:56:58but not to add an additional use

1:57:00unless it's already in the parent's zone.

1:57:01So if they, they still want to add something new,

1:57:05they have to go to the committee of adjustment

1:57:06or to council for that.

1:57:07So it's, it's minor, minor changes.

1:57:10Okay. Thanks.

1:57:13Great. Thank you.

1:57:15All right. I think I can call the vote.

1:57:17Yeah. All right.

1:57:20Thank you very much.

1:57:20Just before I call the vote to staff

1:57:22and to you, Lucas and all those that worked on this,

1:57:24I really appreciate it.

1:57:26It does lend itself to our workshop

1:57:29that's coming up pretty soon to show that we are, you know,

1:57:32making changes to help streamline

1:57:34and make efficiencies here for things like that.

1:57:36So I think it's great.

1:57:38Okay. Is anyone against this?

1:57:40And I think I should just read that out

1:57:42that the city initiated official plan amendment

1:57:45number 91 be received and approved in accordance

1:57:47with attachment one of the report 2023 294 dated July 11th, 2023.

1:57:53And that the bylaw included as attachment to the draft

1:57:56delegation of authority amending bylaw

1:57:58be approved to amend the delegation of authority bylaw 2023

1:58:02dash 20794 as amended.

1:58:04So again, I'll call the vote is anyone against seeing none.

1:58:08That's unanimous.

1:58:09So thank you so much.

1:58:10Thanks, Lucas and thanks to the staff.

1:58:13And councillor, a Katon,

1:58:16would you be willing to move the bylaws for us please?

1:58:23Absolutely.

1:58:24Through you.

1:58:25I'd like to move that bylaws number 2023 dash 20806

1:58:3120810 20812 and 20813 are hereby passed.

1:58:38Thanks. And seconded by, I'll go with alt there for me.

1:58:41Thank you.

1:58:42Is there anything on those bylaws?

1:58:45Hearing and seeing none.

1:58:46I'll call the vote anyone against those.

1:58:49Hearing and seeing none.

1:58:50That's unanimous.

1:58:51So thank you.

1:58:51And now there's no mayor's announcements.

1:58:56Adjournment please.

1:58:58Koran, thank you.

1:59:00Klausen, anyone against adjournment?

1:59:03Seeing none.

1:59:04That's unanimous.

1:59:05We're done this meeting.

1:59:06So we're just a little bit behind, but not bad.

1:59:10And that's okay.

1:59:12We can work things out as we move into the workshop,

1:59:14but we are going to take a dedicated break

1:59:16just to clear our mind.

1:59:18And so.