Accessibility Advisory Committee

0:02Welcome to the Thursday, October 17th meeting of the AAC.

0:10The first thing that we're going to do today

0:11is the Indigenous Territorial Acknowledgement.

0:14So as we gather, let us take time to reflect

0:17on our privilege to live and work in Guelph,

0:19a city built over rich Indigenous histories.

0:22We're guests here and we should reflect upon

0:24the responsibility to care for this land,

0:26the people who live here today and the generations to come.

0:29If our actions today can move us toward reconciliation,

0:32we should take pause and make those decisions

0:34with intention and gratitude.

0:36This place we call Guelph has served as traditional lands

0:39and a place of refuge for many peoples over time,

0:41but more specifically the Atawanderok and the Haudenosaunee.

0:45This land is held as the treaty lands and territory

0:47with the Mississaugas of the Credit First Nation.

0:50Guelph lies directly adjacent to the Haldiman tract

0:53and is part of a long-established traditional hunting ground

0:55for the six nations of the Grand River.

0:58Many First Nations, Inuit and Métis people

1:00who have come from across Turtle Island

1:02call Guelph home today.

1:04You can learn more about the Indigenous Territorial Acknowledgement

1:06through the link in the agenda.

1:09So first I need to ask if there,

1:11if anyone would like to disclose a conflict of interest

1:14for the meeting today.

1:18I don't see any.

1:21Next we need to move to approval of the agenda.

1:23I have a quick note about this.

1:24There is a slight change to the agenda.

1:26The agenda that was sent out and was published on the website

1:29isn't the agenda that the vice chair and I approved

1:31at the executive planning meeting.

1:33And we were told it was too late to send that copy out

1:36to everyone.

1:37So the only change in the agenda today is that item 3.6

1:41at the end is actually going to be part of the consent agenda.

1:45And that time, that 10 minutes is added into item 3.1

1:49to add sufficient time for a AC discussion on that item.

1:54The item 3.6 is just staff, we're going to come

1:57and let us know there's a report attached to the agenda.

2:00They were going to let us know that they've made the edits

2:02to the appendix A that we had asked for in our last meeting.

2:05So that's added into the consent agenda now.

2:09So basically everything's being bumped back

2:11by 10 minutes after the first item.

2:13With that in mind, would anyone like to move

2:15to approve the agenda?

2:17I'll move it.

2:19Awesome, can I get a seconder?

2:22In order, thank you so much.

2:25And then approval of the minutes from the last meeting.

2:28Someone move to approve that.

2:33Awesome, thank you, Sue.

2:35Could I have a seconder?

2:37I'll second.

2:38Thanks, Mike.

2:40All right, perfect.

2:42So then we have the consent agenda.

2:44It has item 2.1 about residential dwelling unit

2:47incentive program list of accessible design features

2:50that we asked for in our last meeting,

2:52as well as or the meeting before that maybe,

2:55one of our recent meetings,

2:56as well as the item that I just mentioned

2:59about the appendix A edits.

3:04So if nobody needs to pull anything

3:05from the consent agenda, I will move along.

3:11I don't see or hear any.

3:13Okay, perfect.

3:14So the first item on the agenda today

3:16is AAC processes public space use bylaw example.

3:21So I actually added this to the agenda today.

3:24I was approached by a number of members of the AAC

3:28who felt like they really wanted this discussion

3:30to happen here today.

3:31Sorry, Chair Root.

3:33Yes.

3:34I apologize for interrupting.

3:35We need a mover and a seconder

3:37and a vote for the consent agenda, please.

3:41Oh, I thought if no one pulled anything, we moved on.

3:44We should still pass them as a motion.

3:46Okay, thank you, Garrett.

3:48Would someone like to move to pass the,

3:50thank you for that, by the way.

3:51I'll second that.

3:53Okay, we've got Enortal and Mike.

3:56Do I need to call for votes on that, Garrett?

4:00Yes, just treat it as a normal motion.

4:01So we should call for the vote.

4:03So is anyone opposed?

4:06I see and hear none.

4:08Perfect.

4:09So now we'll move into that item.

4:10Thanks, Garrett.

4:11Sorry about that.

4:13So I'm new to consent agendas.

4:17So yeah, item 3.1,

4:19members asked that I add this to the AAC agenda.

4:23Basically as a recap,

4:25we are talking about just AAC processes

4:28in our discussions with staff

4:29and not necessarily talking at all

4:32about the public space use bylaw itself.

4:35And in fact,

4:35we are not talking about the public space use bylaw itself

4:38in this item.

4:39We'll do that later on.

4:40This is more about the discussions that happen

4:43between staff and the AAC

4:44and making sure that those move smoothly

4:47and that we are working toward like a good working relationship

4:51that we want to have with the city.

4:54So members reached out to me concerned

4:56and wanting this time to speak about this topic.

5:01As a recap of what's kind of happened is that in February,

5:04as most of you know, at the AAC meeting,

5:07members asked that I add an item to the agenda

5:09asking staff to come and discuss with us

5:12because at a council meeting that had just happened,

5:16there was discussion of the public space use bylaw.

5:18It came up for a vote

5:19and members were concerned

5:20that we weren't engaged at all on that

5:23because it's a topic that so heavily impacts

5:25the disabled community and wealth.

5:27So we requested engagement on that.

5:30We passed a motion requesting engagement

5:32and at that meeting,

5:33staff did make a commitment to us

5:35that we would definitely be engaged

5:37and that I think something along the lines of,

5:40it's publicly available.

5:41You can go back and watch the recording,

5:43but something along the lines of like,

5:45absolutely you will be involved.

5:47The engagement will explicitly include the AAC

5:50and only after that point would this,

5:53like then and only then would this bylaw ever go back

5:56to council for a vote.

5:58But then at the end of September,

6:00six months after that meeting,

6:01we had not heard anything from the city about engagement

6:04and it went back before council for a vote.

6:07So members were concerned, I was concerned.

6:09I delegated at city hall to that effect,

6:13just kind of outlining that we are a marginalized group

6:16who were promised a voice in this discussion

6:18and that that promise had gone unfulfilled

6:21and that we would like to be engaged

6:22before this bylaw was passed.

6:25At that meeting, the bylaw was passed and it is now law.

6:28So that's where we're at now moving forward.

6:31We're gonna do our best to work with the city

6:32on making sure that it can be implemented

6:35in as accessible a way as possible.

6:37But members were really concerned about how can we trust

6:41that when staff tell us they're going to come back

6:42and engage with us,

6:43how can we trust that they're going to do that?

6:45How can we trust that they want to have our engagement?

6:49So people requested this discussion happen.

6:52One further note before we go into like questions

6:55and discussion is that the city did not feel

6:58the city staff involved in the planning of the meeting

7:01did not feel that this was an appropriate topic

7:04for the AAC meeting for a public meeting.

7:06They felt that it should happen

7:08through kind of private individual emails

7:11for members to email staff

7:12and let them know their concerns

7:14of the way this was handled.

7:16However, in a case like that, we can't pass any motions.

7:20We can't speak collaboratively.

7:22There's no transparency for members to know

7:24what was said to each individual member.

7:26So members still felt pretty strongly

7:27that they wanted this item added.

7:29So I added it to the agenda against the advisement of staff.

7:33And I have been informed that staff are not going to be

7:36speaking to this item.

7:37So please do not direct any questions to staff.

7:41This is strictly time for the AAC to discuss our own.

7:47But at the end of the day,

7:49something that I recently was made aware of

7:50is that the contents of our meeting and agendas

7:53is like the final approval of that

7:56is for the AAC to approve.

7:58Like we have authority over what happens in our meetings.

8:01So with that said,

8:04I'm going to open the floor for discussion.

8:06I have been sent a few motions.

8:07So later on I will share my screen

8:10and we can go over those motions.

8:13I see Jeanette, go ahead.

8:15Thank you, Chair Root.

8:17I just wanted to mention that I had noticed

8:22quite a bit of confusion and issues regarding this meeting.

8:28And I just wanted to bring up a few things

8:30that came to light.

8:34I was not emailed when there is a quorum check

8:36the first time.

8:38Secondly, when I received the email

8:43that the 15th meeting was canceled,

8:46we were given options to choose from,

8:48yet October 15th was still a remaining option.

8:54And I was just confused in general when

9:00the city said that you, Chair Root

9:02and our vice chair had canceled the meeting.

9:06So I just wanted to bring those things to light

9:09and flag them.

9:12Okay, thank you.

9:13I'm wondering if you can speak to that at all.

9:15I was just going to say,

9:15I can speak to that pretty briefly.

9:18The piece about you not being involved in the quorum check,

9:21I think we looped everyone back in

9:23and we made sure that everybody was,

9:25but I agree, that's not great,

9:27but I'm glad we were able to fix it.

9:34So there was an email that went out that said

9:36that I had requested that the meeting on the 15th be canceled.

9:39And I, so first, one thing I meant to say

9:43at the beginning of this that I think is very,

9:44very, very important is that we really need to be

9:47mindful of the fact that we're all on the same team here.

9:51We want to have a really good working relationship with staff.

9:57I'm gonna ask that everybody be really mindful

9:59of kind of our decorum,

10:01because I know there are some emotions

10:03that are running really high.

10:04So any attacks on the integrity of staff members

10:07or of council or anything like that,

10:08I am going to chime in and intervene.

10:10I wouldn't allow staff to come here and attack members.

10:14So I'm not gonna allow the opposite,

10:16not that anyone's done that,

10:17but just to kind of lay the groundwork

10:18for the type of conversation I hope we can have.

10:21So yeah, there was an email that went out that said that,

10:24I think that Vice Chair Cameron and I,

10:26or that I had requested the 15th be canceled.

10:29That's not quite what had happened,

10:31because staff did not agree that this item

10:34should be on the agenda.

10:39If Vice Chair Cameron and I were not here,

10:41staff were not going to present this item or speak to it.

10:43We were the ones presenting this item and speaking to it.

10:47And unfortunately on the 15th,

10:49I had a flight that I had to catch

10:51and Vice Chair Cameron had just had a surgery.

10:54And so we were both going to be unable to attend,

10:57potentially unable to attend.

10:58So we had asked that staff reach out

11:01and do a quorum check with everyone for three different dates,

11:03the 16th, 17th and 22nd, I believe,

11:06because those were dates that kind of worked for staff.

11:09And that was what I understood was going to happen.

11:12And I had said that if those dates didn't work,

11:15I could make the 15th work.

11:16I would just purchase another plane ticket

11:18out of my own pocket.

11:21So I had not requested anything be canceled.

11:24I was very, very clear every time

11:26that the word canceled came up,

11:28that that was not what I was asking for.

11:30I wanted there to be a quorum check

11:31and for us to potentially reschedule.

11:33And if that wasn't possible,

11:34I was going to make sure this conversation

11:36still had a chance to happen,

11:37even if it meant me buying an additional plane ticket home

11:40on a different day.

11:42So I don't, I'm not trying to say

11:43that that was an intentional like misspeak,

11:45but that was miscommunicated in that email.

11:48And I don't, yeah, I don't want people to think

11:51that I tried to cancel the meeting.

11:53So that's how this meeting, the meeting was canceled

11:55and I found out about it when everyone else did

11:57in that email.

11:58That's not the email that I thought was going out,

12:00but I was told by staff that that is under staff's,

12:03staff's authority to schedule,

12:06reschedule and cancel meetings.

12:07That's not under the authority of the chair.

12:11My cat is hand up in the room.

12:14Wait, go ahead.

12:15Yeah, so obviously there's been some communication breakdown

12:19and I did submit a motion in advance of this,

12:23but what I wanted to say is obviously we do want to have

12:27a collaborative working relationship with staff,

12:31but that includes accountability, transparency

12:36and the ability for all of us to collaboratively

12:39have cooperation working forward

12:41because we are such a marginalized community

12:44that we need to make sure our voices are heard.

12:46We need to make sure when there are decisions

12:48that could potentially involve this community,

12:50there is often a statement that's been said,

12:53nothing about us without us.

12:55And if we're going to move forward together,

12:58walking hand in hand, one of the lessons I've learned

13:00from the indigenous community,

13:02from my lessons I've learned here at Wealth,

13:04is that idea of seven generations.

13:06And here there was a mistake.

13:08There was a communications breakdown

13:10and commitments were not honored.

13:11So for all of us to work together to make things better

13:16for everybody in the city,

13:17whether they're marginalized or not,

13:19we need to make sure these processes are worked together.

13:22And when commitments are promised, they're honored.

13:25In my culture, it is very important

13:27that you honor your word whenever you give it.

13:30So I'm hoping my motion will reflect that today.

13:33And I hope all of us going forward

13:35can have a collaborative, transparent

13:38and accountable relationship

13:39because at the end of the day,

13:40the only way we're going to get things done

13:42is if we do it together.

13:48Mike.

13:49Did anyone else have any discussion

13:52they wanted to have happen before we move into motions

13:55or should I move into the motions

13:58that I was sent this morning?

14:04I don't see or hear anything else.

14:07So I'm going to share my screen the first motion.

14:09I'll just start with Mike's motion

14:10because that's the first one that I got.

14:13And that's the first one I have listed.

14:16I know that usually staff will do this part,

14:18but I wasn't 100% clear on whether or not

14:20that would be able to happen in this portion of the meeting.

14:22So I went ahead and typed them up.

14:24But for the rest of the meeting,

14:25if staff can assist with typing up the motions,

14:27that'd be really great.

14:30So do you want me to present my motion, Marla?

14:33Yeah, I'm just going to share my screen.

14:35Here we go.

14:36I'm just sharing my entire screen because now let me know,

14:41can you folks hear my screen reader?

14:43I hope not.

14:47No, I'm yelling at you right now.

14:48OK, good.

14:49You can see the screen.

14:50OK, perfect.

14:51So yes, the motion.

14:52Mike, would you like to read it out or do you want me to read it out?

14:55OK, so the AAC requests that staff review the engagement

14:59process to add measures that ensure that when completion

15:05of promise engagements is not possible,

15:07staff will communicate that to the AAC as soon as it is known.

15:11And that staff be available to answer questions

15:14about the situation at a subsequent AAC meeting.

15:17In the event that completion of promise engagement

15:20is not possible, the AAC requests that staff make efforts

15:23to contact AAC members via email or alternative means

15:27to provide opportunity for alternative forms of engagement.

15:31Awesome.

15:32So if we get a seconder for this,

15:34we'll move into discussion.

15:35If anyone has any items to discuss,

15:38would anyone like to second this motion?

15:41I have a NORDL.

15:43OK.

15:44And then if each member would like one comment,

15:47I know that's a little restrictive,

15:49but that is technically the rules we follow.

15:51It's just usually we have more time.

15:53Just don't have a long time today.

15:55So if each member would like to comment and limit it

15:58to one comment per member on each motion because we have so many.

16:08All right.

16:08I don't see or hear any.

16:11So I guess is anyone opposed to this motion passing?

16:20I see and hear none.

16:21So that motion passes.

16:23Thank you very much, Mike.

16:24I think that's a pretty thoughtful way to sum it up.

16:29Thanks.

16:31All right.

16:31The next motion that I have is from Vice Chair Cameron.

16:36Vice Chair Cameron, would you like me to read it

16:37or would you like to read it?

16:41I can read it.

16:44So in order to address a current gap,

16:48the AAC wishes to be involved in reworking

16:51the AAC orientation documents and manual

16:55to include information that reflects the roles, responsibilities,

16:59and rights of members as laid out by the provincial,

17:03not by the province, not just the city.

17:06This information should include the AAC's right

17:09to have final say over our own agenda and meeting content,

17:14even when staff disagree.

17:17As well as information about sitting in dates not being

17:21allowed to guide members in contravention

17:24of provincial mandates.

17:26This will ensure that AAC members can be as effective

17:30as possible.

17:34We have a seconder for that motion,

17:36and then we can discuss.

17:37If I see Mike.

17:38I'll second that motion.

17:40Mike and an order back and forth.

17:41Thank you.

17:43So would anyone like to comment on this motion

17:45or ask any questions?

17:46I would like to comment.

17:48That's cool.

17:49Go ahead.

17:50All right.

17:51Basically, I would love to make sure that going forward,

17:54we have the best information available.

17:56When future AACs come on board, they need to know these things.

18:00We need to make sure they have the most up to date information.

18:04They can collaborate with other members within staff

18:08and even within the city and be able to contact experts.

18:12Should that be required?

18:14Just the idea that we can have the best trained AAC

18:17in the city possible makes life better for each

18:20and every voice that needs to be heard.

18:22So to have them trained in the most effective way possible

18:27absolutely has to be done.

18:28And I'm thinking we need just to make sure

18:31that there's utter transparency in that too,

18:34just to make sure that we can get as many voices heard

18:37as possible.

18:40OK, thanks, Mike.

18:42Anyone else have any comments?

18:45It's Kathy.

18:47Oh, yeah.

18:47Go ahead, Kathy.

18:48Yes, go ahead.

18:49Heard me because I'm not feeling well,

18:51so my voice reflects that.

18:52I just have a question in regards to from my understanding.

18:57So I guess what I understand is our committee comes together

19:02to support.

19:03But in full transparency from myself,

19:06I understand that it's not something like what we're

19:14passing right now is the standard that we hold,

19:17but the city staff aren't obligated to come to us.

19:22It's just a strong recommendation.

19:23Is that correct?

19:26There are some things on which so the AAC is formed mandated

19:31by the province.

19:33And so this is just discussing the orientation documents,

19:38kind of not including some information about what

19:41the province mandates we do.

19:43Instead, the orientation documents

19:45have a lot about what the city of Guelph would like us to do.

19:48But the AAC doesn't exist as a committee that

19:50was put together by the city of Guelph

19:52to support the city of Guelph.

19:53It exists as a committee that was put together by the province

19:57to make sure that there is a group of disabled people here

20:00to advise the city.

20:01Any city of our size, it legally required

20:04to have an AAC by the province.

20:06So there are some guiding kind of rules.

20:10And one of the things that kind of I was not aware of

20:12and Vice Chair Cameron was not aware of,

20:15and I've spoken to previous chairs as well in the past week

20:19or so as this is all kind of happened,

20:21and none of them were aware of it either,

20:23is that actually the chair and Vice Chair

20:25have final say over the agenda.

20:27So most of the time, we are in agreement with staff

20:30of what should be on the agenda.

20:31I would say pretty much all of the time,

20:34because we are a team.

20:35We work really well together, and we

20:36do support each other really well, I think.

20:38But every once in a while, there are

20:39going to be issues like this where staff

20:41doesn't want something on an agenda, and we do.

20:43And we were not aware, until we did more digging,

20:46that we are allowed to say it's going to be on this agenda.

20:50And so that's kind of, I think, what Inortal is saying in here.

20:55Nope, that's great background.

20:56Thank you very much.

21:00I did have a comment, too.

21:01I just wanted to say that I don't want this motion to frame

21:06our relationship with the city as though we feel the city is

21:10trying to hide this information from us,

21:12because I don't feel that way.

21:14I don't think anyone is trying to accuse the city of not

21:17giving us this information.

21:18I think it's just that there is a lot of information

21:21about there about how AACs are run.

21:22And this is one piece of information

21:24that we were less aware of.

21:26And it would be really, really great for future members

21:28to understand that if a member reaches out to staff

21:32and says, I would like this item added to a future agenda,

21:34and staff say, oh, we don't think that really

21:36belongs on the agenda.

21:38Hopefully, you will feel empowered

21:40to reach out to the chair of the AAC that you've elected

21:42and say, I would really like this on the agenda.

21:45And then perhaps that chair will be able to, as happened here,

21:49kind of stand firm in that and say, even though staff don't

21:51recommend it, we are going to discuss this at this meeting

21:54because members have requested it.

21:57So this would just kind of add that information

21:59into our orientation so that members are aware of that.

22:04And again, I don't think the city would ever

22:06attempt to guide us in contravention

22:09of provincial mandates.

22:11But it probably is really important for us

22:13to understand that our mandate comes from the province.

22:16There are also mandates that come from the city.

22:18But if those are ever in conflict with one another,

22:21the province supersedes.

22:23So yes, I would support this motion.

22:26But that was my comment.

22:27I want to make sure it doesn't seem like we're

22:30accusing staff of anything.

22:32Mike, had his hand up in the room.

22:34Yeah, I just wanted to add a really short comment to that.

22:36I think by having this out there,

22:39knowing that we can make our own agendas,

22:40I think it would be a really empowering tool

22:44to know that we have the capacity to self-determination

22:48to show these are the issues that we care about.

22:51We can make sure that our voices are heard

22:52at each and every turn.

22:54And then while there may be disagreement with staff

22:56every now and again, not every conflict

23:00needs to end badly.

23:02Sometimes those conflicts can lead to conversation,

23:05which can eventually hopefully lead to resolution.

23:08So hopefully by having this motion passed,

23:10we can empower future AACs to realize

23:13the power is really in your hands.

23:15We don't exist as a PR arm of the city.

23:18We exist to help advocate for a marginalized community

23:21to have a voice, to make the changes necessary,

23:24to make this community be as beautiful as it really can be.

23:28Because I really think, like one of the things I've learned

23:30by being on the AAC is the power really

23:33is in us to do great things.

23:35And having information given out to members

23:39will empower them to challenge authority when necessary

23:43to make sure, hey, this is an issue I need heard.

23:46You are going to listen.

23:47So that's just what I want to say.

23:49Thank you.

23:50Awesome.

23:51And then I think I didn't answer one part of your question,

23:54which is that yes, there are a lot of things

23:56that the city does not have to come to us about,

23:59but they choose to.

24:00Probably 95% of the content of our meetings

24:03is things that the city is bringing to us,

24:05even though they are not mandated to bring those things to us

24:08by the government.

24:08There are very few things the city of Guelph actually

24:10has to talk to us about.

24:12They do have to have an AAC.

24:13And we can use that time however we want.

24:15And we can throw out recommendations all over.

24:17But staff really do support us and bring things to us

24:20that they don't have to.

24:21So that's another answer to your question.

24:24But I think we'll call a vote on this item now or on this motion.

24:29Is anyone opposed to this motion?

24:37I see and hear none.

24:38So this motion also passes unanimously.

24:41And then the third motion is coming from Jeanette.

24:47Would you like me to read it out, Jeanette?

24:50Please.

24:53OK, it says the AAC requests that the city change

24:55the process of scheduling AAC meetings to include

24:58authority and approval of the AAC in those decisions.

25:02Since contents of meetings and agendas

25:04falls under the authority of the AAC through the chair,

25:07having decisions about canceling and rescheduling meetings

25:10fall under the authority of the city provides opportunities

25:13for unnecessary conflict if staff do not approve

25:17of the contents of a meeting agenda.

25:21Can I get a seconder and then we can discuss?

25:24Mike, thank you.

25:28And would anyone like to discuss?

25:37I would just comment that again, I

25:39think this is the first time I've ever seen any conflicts

25:41about scheduling and rescheduling and what

25:46should be on an agenda.

25:48So although this may not be a super necessary thing,

25:53I think it's an important motion.

25:58So thanks, Jeanette.

26:03Would anyone be opposed to this?

26:05I'm going to call for a vote since nobody

26:07has any further comments.

26:13I don't see and hear anyone opposed.

26:16So this motion also passes.

26:18And then the final one is actually, I actually wrote this one,

26:23but I can't put motions forward and Vice Chair Cameron

26:26has offered to put this one forward for me.

26:29So I'll just read it.

26:30Vice Chair Cameron is technically moving it

26:33because they agree.

26:34But the motion is that the AAC requests

26:37that council revisit the processes through which AAC members

26:40are appointed to include transparency

26:42for an involvement of AAC members in the decision.

26:45AAC members would like to have the opportunity

26:47to make recommendations to council about membership

26:49the same way staff do and to be made aware of the recommendations

26:52of staff.

26:53This would protect members' abilities

26:55to do our work unrestricted by fear of repercussions

26:58in the event of disagreement from staff,

27:00and will also ensure that membership best

27:02reflects the diversity of the disabled community.

27:06This is not to say that I think staff would ever intentionally

27:09abuse the power imbalance between staff and AAC members.

27:13This is not to say that, but I think even in the conversations

27:17that I've had recently, I have had thoughts of like,

27:20if I stand for this really firmly,

27:21even though staff don't want me to,

27:24I know that currently the process for AAC members

27:27being appointed is that there is a private closed meeting

27:31that happens with council and staff,

27:33and staff make recommendations to council

27:34and council make those decisions.

27:36AAC members never know who applied.

27:39We never know the reasons that certain applications

27:42were denied or approved.

27:44And I really feel like there's some room here

27:46for us to be a little bit more collaborative

27:48and be able to work with the city to make sure,

27:52not just that there's a lot of transparency,

27:54so that we don't have to be worried about like,

27:56if I stand up for what I believe is right,

27:59am I going to get thought of as difficult

28:01and then one day just not have my membership anymore

28:04and get removed from the AAC, you know?

28:07Not only for that reason,

28:08but also because we know better than most people

28:11how best to reflect our community.

28:13And I think that that will help with the diversity

28:16and inclusion that I know the city is aiming for.

28:20So that's kind of where this comes from.

28:21It's definitely not me trying to accuse anyone of anything.

28:25Just that the fear of repercussions

28:28exists whether or not it's rational

28:29and that that does impede our ability to do our work here.

28:35So is there any discussion on this?

28:37Oh, no, I guess I need a seconder.

28:39Yeah, we need a seconder for this.

28:41I'll second it.

28:44I heard Jeanette first, so we'll say Jeanette seconded it.

28:46And then my cat is in the room.

28:48Yeah, so just to comment on this,

28:51there absolutely needs to be an AAC involvement

28:55when it comes to selecting new members.

28:57Because without, again, to refer to that comment

29:00that's been in the public for a while,

29:03nothing about us without us,

29:05without having proper representation

29:07from this community with lived experience,

29:10how can you be as effective as we are?

29:12As Chair Root said, we know who we are.

29:15We know our community.

29:16We know the advocates that maybe you don't.

29:19We absolutely need to be involved in this process

29:21in regards to accountability and transparency.

29:25If we're going to work collaboratively together,

29:27it has to be transparent and accountable

29:29every single step of the way.

29:31No questions asked, very little behind closed doors

29:34and on the record.

29:38Thanks, Mike.

29:40Any other comments before we vote on this one?

29:44Or questions or anything?

29:49All right, I don't see or hear any.

29:50So would anyone be opposed to this?

29:53Is anyone opposed to this motion?

30:00I see and hear none.

30:02Thank you so much.

30:03And these are just the motions that people sent to me today,

30:07but of course, people are welcome to craft

30:09their own motions here as well right now.

30:11If anyone had anything further to discuss

30:14or anything further to put through,

30:16we have about three more minutes of discussion time

30:19before we'll move on.

30:22So feel free, right?

30:30Well, I just wanna say that I'm thankful

30:32that we're able to have these discussions.

30:34They're difficult to have.

30:35And I also am grateful to staff for being here.

30:38Even though they were not able to comment,

30:41I know that it's not, these aren't comfortable conversations.

30:46And I appreciate everyone being here

30:48and being willing to be present for these conversations.

30:53And I know it's just, it's a whole lot of difficult mess.

30:57And I really appreciate us all working through it together

30:59and trying to get to a place

31:02where we can all really feel comfortable

31:03in the relationship we have back and forth with the city,

31:06which has been in many ways very, very supportive of us

31:10on the AAC.

31:12So thanks everyone.

31:15I'm gonna stop sharing my screen

31:16and we can move on to the next item on the agenda.

31:20Which is-

31:21Just to jump in quickly, sorry, before we finish up.

31:24Go ahead, Garrett.

31:25If you don't mind following the meeting,

31:28sending those motions just so we have a copy

31:30and we can get them in the minutes appropriately,

31:33we would appreciate that, thank you.

31:35I would have sent them before the meeting,

31:36but I had no time at all.

31:38Totally understandable.

31:39Very fast.

31:40Okay, thank you.

31:41So after the meeting would be greatly appreciated, thank you.

31:43Okay, thank you.

31:44And Garrett, are you able to help

31:46with the motions moving forward?

31:47I just didn't wanna make staff be involved

31:49in that item at all.

31:50But I actually have difficulty doing that.

31:53So if you could...

31:56Thanks.

31:57Yeah, correct, Tre.

31:58Well, we're here to help with the crafting of the motions

32:00for the rest of the meeting for sure.

32:02Thank you so much.

32:03All right, so moving along,

32:05we actually have a presentation I'm really excited about.

32:09The housing affordability strategy.

32:12We have a five-minute staff presentation

32:14followed by 10-minute AAC discussion.

32:16I think we have Lucas Malamne.

32:19I butchered your last name, I apologize.

32:22That's all right, it's Malami.

32:24It's Italian.

32:26Italian.

32:29The floor is all yours, go ahead.

32:32I don't think this is exactly the slides.

32:37It'll be just the PowerPoint, which follows that.

33:02Oh, still not quite.

33:07Scrolling through the...

33:10Get rid off of this report.

33:12Read past it.

34:07You knew the hand-fine that report to pull up?

34:10Do we know what page it's on in the slide deck?

34:12Or in the agenda, maybe?

34:16With scenes in the corner.

34:22It's attached in the HTML agenda,

34:25right next to the item, I believe.

34:28It's a little harder to find in the PDF agenda, I think.

34:38I only got the PDF agenda, I think, not the HTML one,

34:42but we'll talk about it later.

34:48Is there an item number, Charru,

34:49just because you happen to see it there in the HTML?

34:52There are three attachments for this item.

34:54There's 3.2A, the draft housing affordability strategy,

34:57focus on goals and actions.

34:59There is 3.2B,

35:01draft housing affordability strategy goals and actions.

35:04And then 3.2C, draft housing affordability,

35:07underscore AODA PDF.

35:09Those are all attached.

35:10It looks like the first one you pulled up

35:12was the AODA PDF, that's not the right one.

35:15Second one.

35:15Okay, so we're looking for 3.2A,

35:18draft housing affordability.

35:19No, that's a report.

35:20I don't see another PDF,

35:22other than, or another, there's nothing else attached.

35:25I'm also taking a look through the HTML agenda,

35:29and I can't find it either.

35:32Is it easier for me to share my screen

35:36and perhaps work through it from there?

35:41Yes, please do, so Lucas.

35:42Yeah, I'm good with that, if you're good with that, thanks.

35:44Sure, okay, just give me a second here.

35:50Thanks, everyone.

36:08Is that coming through okay for everybody?

36:10Yes, thank you.

36:11Okay, no problem.

36:15Okay, so good afternoon, AAC members.

36:18My name is Lucas Malami,

36:19and I'm a policy planner with the city

36:21that's been working on the housing affordability strategy.

36:24So I'm here today just to provide a brief overview

36:26of that strategy with a specific focus

36:29on the draft actions

36:30that are gonna be most relevant to the committee.

36:33So these actions have been crafted over the spring

36:35and summer, following some significant public engagement.

36:38So just to back up a little bit,

36:40the reason why we need a new housing affordability strategy

36:44is that Guelph's affordable housing need to the year 2051,

36:47which is our current planning horizon, is significant.

36:50And you'll see some of those numbers of units needed

36:53in the report included on this item to the AAC.

36:57So to address that need,

36:58we've put together some actions

36:59that will address private market affordable housing gaps.

37:03And the reason for the focus on private market housing

37:06is that the County of Wellington,

37:07as our Consolidated Municipal Service Manager,

37:11is responsible really for the delivery

37:13and administration of those deeply affordable housing units.

37:16We know though that there are challenges

37:17in finding all types of housing.

37:19And the city in particular has the most control

37:22over those local land use rules and regulations

37:25for proposed developments in the city,

37:27hence the focus on those private market gaps.

37:31So this project was first initiated in September 2023.

37:35So it's been just over a year.

37:36And between September and December of last year,

37:39staff worked on what's called

37:40the State of Housing in Guelph Report.

37:42So this report is a document that identifies the gaps

37:45as it relates to housing needs in Guelph,

37:48focusing primarily on again, that market housing.

37:51So that State of Housing report identifies

37:53the following five key issues.

37:56Number one, that the city is working towards achieving

37:58its affordable housing targets.

38:01Number two, there is a need for smaller units.

38:04Number three, there is a need for an increased supply

38:07of primary rental units.

38:09Number four, the secondary rental market

38:11offers more affordable choices,

38:13but could benefit from the stability offered

38:15by the primary rental market.

38:17And number five, there is a need for an increased supply

38:19of non-market rental housing.

38:22So as we've been working away on actions

38:24to address these issues over the past couple of months,

38:26we just presented the draft housing affordability strategy

38:29to council last week,

38:30and we're now working towards a final recommended strategy,

38:33which will include an implementation

38:35and monitoring framework.

38:37So this framework specifically is a new piece,

38:39but really a key piece of the strategy.

38:42And what it will do is establish the work plan

38:44for how each action will be completed

38:46over the next 10 years.

38:48So very often monitoring and evaluation

38:50can be an underappreciated component

38:52of strategy related work.

38:54So while we recognize the need

38:56and the affordable housing as soon as possible,

38:59we do know that there are differences

39:01in quote unquote quick wins and actions

39:03that are more complex and we'll need a little bit more time

39:06to develop to make sure that we get it right.

39:09So the implementation plan kind of gives us

39:10that full clear picture and something that will inform

39:13work plans as well as reporting.

39:16So we're anticipating that the final release

39:18of the final recommended strategy will be going to council

39:20on December 10th, 2024.

39:25So as part of the draft housing affordability strategy

39:29and through previous community engagement,

39:31we've identified the three goals shown on this slide.

39:35So number one, our community is able to access housing

39:37that is affordable throughout the city.

39:39Number two, our community can contribute to diverse

39:42and inclusive housing options for everyone.

39:44And finally, number three, our community knows

39:46and shares the importance of long-term housing options.

39:50So these goals are really the manner in which we achieve

39:52the vision for the housing affordability strategy.

39:54And these goals are shared both between the city

39:57and the public and are kind of end point descriptions

40:00of what our community is able to do

40:02when we achieve our vision.

40:03Specifically, I wanna draw the committee's attention

40:05to goal number two and the actions included

40:08along with the ADC agenda that'll probably be most relevant

40:11to members, including but not limited to action 2.2.2

40:16and action 2.3.1.

40:18So a significant focus of these two actions in particular

40:21would be looking at if there's an opportunity

40:23to incorporate accessibility into those new

40:25and creative emerging housing development types

40:28and where the city can better partner with housing providers

40:31to build accessible units.

40:33So really as we work towards that final version

40:36of the housing affordability strategy,

40:38we're looking for comments on these actions.

40:40So questions like is it meeting expectations?

40:42Should anything be changed?

40:44What else should be considered?

40:48So this is the recommendation that's before the ADC

40:51to consider and happy to answer any questions.

40:54I also wanna mention that we're having several

40:56engagement events over the next few weeks.

40:58So if folks have additional questions

41:00that maybe they don't get answered here,

41:01but would still like to speak to staff,

41:03there's actually one that's going on right now

41:06at the Shelldale Community Center

41:07that will still be running once the ADC meeting is finished.

41:11And I would really recommend for folks to follow

41:13our Have Your Say page for the most up to date information

41:16on where we will be and how to reach out to us.

41:18And yep, thanks to the ADC.

41:21Happy to answer any questions.

41:24Thank you so much.

41:26All right, if anyone has any questions or comments,

41:29raise your hand and I'll call on you.

41:41I don't see or hear any.

41:43I'll just ask, can staff send us that PD,

41:48well, what's the word?

41:49PowerPoint, can staff send that PowerPoint

41:51to the ADC members afterward?

41:52Because I can't find it.

41:53And I'd like to look over it on my own too.

41:55Absolutely, absolutely.

41:57Happy to answer. Thank you so much.

42:02All right, well, if there are no questions

42:04or discussion on that item,

42:06we should probably put a motion forward

42:08to receive that report then.

42:10If we don't have any additions we would like to make

42:13or any recommendations we'd like to add at this time,

42:16would somebody like to put forward the motion?

42:18I think the first motion that was on that PowerPoint slide

42:20there would be a great, yes, exactly.

42:22Thank you, staff, that we receive the report.

42:26Can I get somebody to move that

42:28so that it can be recorded in the minutes?

42:35I see, in NORDL, thank you.

42:36Can I get a seconder?

42:38Oh, we've got also Sue.

42:40All right, perfect.

42:41In NORDL and Sue, I'm not sure who,

42:43oh, it looks like Sue was the mover

42:44and in NORDL was the seconder.

42:46Okay.

42:48So is anyone opposed to that motion?

42:54I don't see or hear any.

42:56So thank you so much.

42:58We really appreciate you coming

42:59and chatting to us about this

43:01and we appreciate the work you've been doing

43:02on this strategy, the city.

43:04Thanks.

43:05Thanks very much.

43:08All right, well, moving along to the next item on the agenda,

43:11we have the public space use bylaw for AAC engagement.

43:16Again, the things that we discussed previous to this,

43:18this is staff coming to us for not our opinions

43:23on this bylaw existing and not our opinions

43:27that we were not engaged on this bylaw.

43:30That discussion happened earlier.

43:31We're hoping that now we can focus on supporting staff

43:35in making this bylaw implemented

43:37in the most accessible way possible.

43:40So I think we have Colleen Clackbush here to present.

43:46Hi, everyone.

43:47Can you see and hear me okay?

43:49Yes.

43:50Perfect, okay.

43:51Thanks and I will apologize.

43:53I am out of town at a conference

43:54and so I'm doing this from the conference hotel.

43:57Clerks is gonna run the presentation for me

44:00just cause I'm running off of my laptop here.

44:02And I also just wanna introduce Doug Godfrey

44:04who's our general manager of operations

44:07included in Doug's portfolio is oversight

44:09of our bylaw division under corporate community

44:12and safe, sorry, corporate and community safety

44:17tripped over that one.

44:18And so Doug's also here to help answer any questions

44:21that the committee may have about the rollout of the bylaw.

44:25So I thought what might be helpful

44:27is if I provided the same content

44:31that we provided to council.

44:35As you know, council did call the special,

44:37the special council meeting was called on August the 28th

44:40to consider the public space use bylaw.

44:42And so I wanted to present the basically the same content

44:45that I provided to council at that time

44:47updated a little bit just because obviously we're about

44:50six, eight weeks after that time.

44:53Next slide please.

44:57So just a quick overview of what I wanna review today.

45:00So I'm gonna talk about the goals of the bylaw

45:02and then go over sort of the three categories

45:05under the bylaw.

45:06So fully permissible locations, time restricted locations,

45:08the not permitted locations, the education approach

45:11that we're gonna be taking,

45:13how we're operationalizing the bylaw

45:15and then just we'll stop at the end for a quick summary,

45:18any questions you may have.

45:20And then really our goal today is to seek the feedback

45:23from the committee on how we operationalize the rollout

45:26of this bylaw specific to those who have accessibility

45:30challenges who may be living in temporary shelters

45:34or structures and encampment situations.

45:37So going to the next bylaw, sorry, next slide,

45:40just wanted to talk a little bit about the goals

45:43of the bylaw.

45:44So the intent of the bylaws to regulate the use

45:48of those specified public spaces within the city of Guelph

45:51with the protection of persons and property

45:53and to promote the safe use and enjoyment by all.

45:56So those are spaces that are owned by the city of Guelph

45:58or operated by the city of Guelph.

46:00And it is really about finding that balance,

46:03ensuring that designated and sensitive spaces

46:06are being used for their intended purposes.

46:09And to have the intention of giving the clear direction

46:13to staff and the public on regulated locations,

46:17time restrictions and other regulated activities,

46:19specifically in regards to the erection

46:22and occupation of structures on that public property.

46:26So I want to be really clear,

46:27and I said this at the council meeting,

46:28this is not a bylaw that is intending to ban encampments.

46:32The city of Guelph and the county of Wellington

46:34as our social service provider and community partners

46:37are all committed to a human rights

46:39and housing first approach

46:40when working with encampment residents.

46:43And this approach is important

46:44because we want to make sure that individuals

46:45and families experiencing homelessness

46:47and housing insecurity will be connected

46:49to the appropriate resources and services

46:52and ensure the unique needs of all those individuals

46:54and families are being met.

46:56We unfortunately recognize that for a variety of reasons,

46:59some individuals in our community

47:01do struggle with housing insecurity.

47:03And those who are unsheltered are having to make

47:07an exceedingly difficult choice.

47:10And in many cases, not even a choice.

47:12They're stuck in the situation

47:15where sometimes they're having to live in encampments.

47:18And one of the goals of this bylaw

47:19is to ensure that they can live as safely as possible.

47:23So that's another big important piece of this bylaw,

47:27is to recognize that while unfortunately people

47:30are having to live in temporary shelters

47:32or structures in our community,

47:34they can do that as safely as possible.

47:36And so under this bylaw,

47:39council has designated locations

47:41that are fully permissible for temporary shelters

47:43on city owned property.

47:44And that's a really important part of this bylaw.

47:47So just jumping to the next slide.

47:49So fully permissible locations.

47:52So those are locations where there's no competing

47:55public use such as a square

47:58and it's not a bookable space

47:59like a pavilion or a baseball diamond.

48:01And the location is not sensitive,

48:03like in an area that's where we have

48:05a source water protection issue.

48:08And so there's a number of spaces

48:10that they're way too many to list.

48:13And so we have examples of fully permissible locations

48:19throughout the city and in all of our parks,

48:21but a good example would be open space

48:24in a park or vacant city land.

48:25And so in these areas,

48:27the bylaw just sets out general requirements

48:30about how to maintain the site,

48:31but not damaging property

48:33and about what a structure can be, how that is defined.

48:38And in those locations,

48:39those structures would be permitted to be erected

48:4124 hours a day, seven days a week.

48:44And so it's a really important,

48:48I think I mentioned earlier about the safety

48:50of the individuals living in these locations.

48:52This bylaw also puts in protections

48:55to make sure that other people are prevented

48:58from going in and removing shelters

49:00or items on public lands or dismantling encampments.

49:05It's a really important component of the bylaw

49:07because we wanna make sure that individuals

49:08who have needed to take shelter

49:10in these permissible locations on city lands

49:12can have that assurance that they are protected

49:15from others going in and removing their belongings.

49:18So just going to the next slide, if we can,

49:22we then talk about time-restricted locations.

49:25So to balance the needs of all the residents

49:27in our community,

49:28we wanted to look at those locations

49:30that have a competing use during the day

49:32or are a bookable space,

49:34spaces like sports fields

49:38that may be booked during the day

49:41but are available at nighttime.

49:45And so those are the locations

49:48where we're saying their time-restricted.

49:50And so on those locations,

49:52temporary structures and shelters are permitted overnight,

49:55but they have to be removed one hour after sunrise.

49:58And also if they are booked,

50:02temporary structures and shelters aren't required.

50:05So if I think these locations,

50:10and this is one of the questions that we've been asked,

50:11well, how is somebody supposed to know?

50:13These are locations that really are better for somebody

50:16who's looking for a transient location for one night.

50:18These aren't great locations

50:19if somebody is needing to stay for a period of time,

50:23but they are locations, for example, on a sports field

50:26where if it's not booked even during the day,

50:28an individual may be able to use the space.

50:31But once we reach that time where it has been booked,

50:34a picnic pavilion would be a great example.

50:36If it's been booked for somebody's birthday party,

50:38once we've reached that time where it's been booked

50:40for somebody else,

50:41then it's no longer permissible during that time period.

50:44And then the last thing that I just wanna say here,

50:46and I probably could say it throughout the presentation,

50:49our bylaw officers do have discretion for situations

50:52such as cold weather alerts.

50:54And so in a location where structures

50:57weren't permitted during the day,

50:59if there isn't a competing use,

51:00then our bylaw officers in a situation

51:03of a cold weather alert do have that discretion

51:05to allow temporary structures to stay.

51:08And then the last sort of category we have,

51:10if we can move to the next slide,

51:12is those locations where there are not

51:15temporary structures or shelters permitted at any time.

51:17So these are locations that are designated or sensitive.

51:21A designated area would be an area

51:23that's constructed or utilized for a special purpose.

51:26It might be environmentally sensitive.

51:28So examples would include land, a budding, a pond,

51:31or a railway.

51:32It would also include land that is source water protected.

51:35And these have all been noted in the proposed bylaw.

51:38And sensitive areas are those that are intended

51:41for a certain recreational use, for example,

51:45including areas intended for use by children

51:47or the mobility of the public.

51:49And these have a heightened,

51:50they may have a heightened safety requirement

51:53or heightened expectation of quiet use.

51:55So examples of a sensitive area would be playgrounds,

51:58splash pads, sidewalks, municipal cemeteries.

52:02And so those are all locations that are not permitted

52:05under the bylaw for temporary structures or shelters.

52:08And the bylaw does also provide council the option

52:12to identify other sensitive areas by adding them in

52:15to Schedule A of the bylaw.

52:16And on October the 28th, council did make the decision

52:19to add both market square,

52:20so the space in front of City Hall

52:22and St. George's Square as sensitive spaces.

52:25So those locations are not permissible as of October 1st

52:29for temporary shelters or structures.

52:31So to the next slide, we can.

52:35So, and I will apologize, cause these slides were written,

52:38they're a little bit written for our October,

52:41sorry, August the 28th.

52:42And so they talk about what we will do.

52:44And so I'm gonna talk a little bit now

52:46about what we have been doing.

52:48So we-

52:49Sorry to interrupt.

52:50I just wanna be mindful of time.

52:51You are at the 10 minute mark.

52:52And this is all important information,

52:54but just to be mindful of-

52:56I will wrap this up really quickly.

52:58So just in terms of that education campaign,

53:01we worked with our partners at the County of Wellington

53:03and community agencies to provide information

53:05about the appropriate and safe places for sheltering in tents.

53:08We've begun communicating with individuals

53:11who are sheltering in locations

53:13that are either time restricted or not permissible

53:15about the bylaw to let them know

53:17where the closest permissible location is,

53:19while also working to address immediate safety concerns.

53:23And we are looking to work,

53:26we're continuing to work with the County of Wellington

53:28and our community partners to work collaboratively

53:30on how we revamp and revise our current response

53:33to unsheltered homelessness

53:34to make sure that we're maintaining a coordinated response.

53:37And just lastly, the next slide on operationalizing

53:40the bylaw, there's no set fines associated with the bylaw.

53:44That was not recommended and council did not approve any.

53:47So there are no fines associated with the bylaw.

53:49If necessary, staff would issue formal notices

53:52to individuals that they have to move into mantle structures.

53:57But I also wanna highlight any notices given

53:59are about the structures and not the individuals.

54:02So if you think of St. George's Square,

54:04the notice will not be that an individual

54:06can't be in St. George's Square anymore,

54:07simply that they can no longer erect

54:09a temporary shelter or structure.

54:11So with that, I will stop and just maybe jump

54:14to the last slide to see if there are any questions

54:18or anything that I didn't cover.

54:19Doug is certainly here to assist as well.

54:22And then obviously we'll stop and we're eager

54:27to hear the feedback from the committee

54:29on how we're operationalizing this.

54:32Awesome.

54:33And just a reminder, we're just talking about

54:35how to move forward with this bylaw.

54:37So I think first we have Jeanette, go ahead.

54:42Thank you for the presentation

54:44and how to make this work better.

54:49I think there's such a polarizing and emotionally laden bylaw.

54:54I need to ask you the question about why was this so urgent?

55:00Because usually urgency is based upon

55:05outlined needs and issues.

55:08And in the summary report and the report,

55:12I don't see any of that clearly outlined

55:15because typically priority in the recommended

55:20movement for action comes from a well outlined understanding

55:25of what the issues are and the need.

55:28And yet I'd like an answer to that about the urgency

55:32because as we move forward, you know that

55:36the earlier the better collaboration and getting feedback

55:41is the best business practice.

55:44And so conflict happens and opposition happens

55:47when that doesn't occur.

55:49And I feel we're in this domain at the moment.

55:54And something else that kind of surprised me

55:56was on a couple of occasions, Colleen,

55:58you had mentioned, you know, how the safety is paramount

56:02and priority for these marginalized communities.

56:06Were they not safe before?

56:11So thank you.

56:12So through the chair, so certainly to the first part,

56:16I don't think it would be appropriate for me to comment

56:18on why councils, the meeting was scheduled when it was

56:22because that was a decision that city council

56:24makes those decisions as to when they bring items forward.

56:27And so I don't want to speak on behalf of others

56:30because each individual member of council

56:33may have a different response in answer to your question

56:35about the urgency, the determination.

56:38Sorry, Colleen.

56:39It was going back to the summary report that's on page 122.

56:45It said, based on the context provided

56:47in the time sensitivity of addressing urgent situation

56:50impacting Guelph's public spaces, staff feel

56:54that the conditions do not currently exist

56:57to conduct meaningful engagement.

56:59So I kind of find there's gaps in there.

57:03So I'm trying to understand at the root of it,

57:07going back in time, why was there such urgency?

57:11Cause usually urgency occurs with things like a pandemic

57:14or a critical crisis, health and welfare, life and death.

57:18So I'm just trying to understand the urgency that began

57:23where we're at now and the lack of public involvement

57:26and engagements.

57:28So through the chair, I think that was what I was

57:32sort of trying to speak to is the urgency came from council

57:37in the scheduling of this special council meeting.

57:39So it wasn't until the end of July that we were notified

57:44that there was this desire to hold this special council

57:47meeting.

57:48And so the urgency in the staff report that then led

57:51to that note in the staff report about the available time

57:56is directly related to the decision to go ahead

57:59and schedule that special council meeting.

58:01So that's simply the part that I'm not comfortable

58:03speaking to because individual members of council

58:06made the decision regarding the urgency

58:09of scheduling this meeting, that's a council decision.

58:12Obviously council works with staff on scheduling meetings,

58:15but that's the part that I just don't want to speak

58:17for others in terms of the special council meeting

58:21and the timing of bringing this forward.

58:23And so that urgency in terms of how that meeting

58:27was brought forward at the end of August is where we then

58:31were in the position, those comments in that staff report

58:35about the available time.

58:38That's just a very not transparent occurrence

58:41because when you look at the very fulsome report

58:43that was provided, the summary speaks to the fact

58:47that this was an urgent situation yet none

58:50of your briefing material speaks to why.

58:54Just want to make that point.

58:57So through the chair.

58:58I'm just gonna ask that we let, yeah,

58:59let's just let Colleen finish.

59:01And then at the end, if you want to raise your hand again,

59:03Jeanette, I'll call on you again.

59:04I just want to hear the answer in the phone.

59:07Thank you, yeah.

59:09Yeah, so again, through the chair,

59:11I'm not trying to be not transparent in my answer.

59:14I simply can only speak for the direction

59:17that staff were given in terms of the timeline

59:19for when the meeting was scheduled.

59:21And I just don't want to speak out of turn

59:23on behalf of others regarding why there was a perceived

59:28urgency to this.

59:29And so that was something that staff were given direction

59:35to bring back to that August the 28th meeting.

59:37And so those were the timelines that we were working under.

59:42And then I apologize, Jeanette,

59:43you had a second part of your question.

59:45Oh, it was about the safety.

59:46Safety.

59:47So in terms of the safety,

59:49so there are a number of situations.

59:51And I think at an earlier council meeting,

59:53I gave an example of, I think I told the tale

59:56of two mothers where we had a situation

59:59where somebody was camping in one of our parks

1:00:03because she felt she needed to temporarily camp

1:00:08for a couple of nights because she was only in Guelph

1:00:10for a short period of time and needed to feel like

1:00:14she with her child could camp in a safe location

1:00:18because she didn't have another alternative.

1:00:20And so that's an example of where we needed

1:00:23to have those provisions in place to say,

1:00:26this is a safe place where you are fully permitted to camp.

1:00:30You're not, nobody is gonna come along

1:00:32and take your structure down

1:00:34or tell you you're not allowed to be there.

1:00:36And so we wanted to make sure those protections

1:00:38were in place under the bylaw

1:00:40and also give people those,

1:00:43the numerous locations throughout the city

1:00:46where it is now perfectly legal for them

1:00:50to set up temporary structure or shelter.

1:00:52And prior to this bylaw being in place,

1:00:55that clarity wasn't there.

1:00:57And so that's the reference to the safety.

1:01:03Can I just add to that for a second Colleen?

1:01:05Jeanette, I believe your first question

1:01:08would be better directed to council maybe

1:01:10because I don't think staff are able to answer it.

1:01:14Essentially, I don't think Colleen's trying

1:01:16to like dance around.

1:01:17I get that, thank you.

1:01:18Yeah, I think it's like,

1:01:19it wouldn't be appropriate for Colleen to speak

1:01:21on behalf of the mayor, for example, right?

1:01:23So, but I can help get you in contact with everybody

1:01:26who is the person to ask if you'd like.

1:01:29Yeah, I'm just trying to understand

1:01:30how this all wraps together.

1:01:32Thank you.

1:01:33No problem at all.

1:01:34And hopefully, I hope I, again,

1:01:37and thank you to chair Root.

1:01:38I'm certainly not trying to avoid answering questions.

1:01:41I just don't want to inappropriately speak for others.

1:01:45Yeah, thank you.

1:01:45I think if you did,

1:01:46I would probably have to chime in and say not to.

1:01:49So thank you.

1:01:50All right.

1:01:51I think Mike, did I see your hand up as well?

1:01:53Yeah, so when it comes to looking at safety

1:01:57in these permissible locations,

1:01:59how many of these permissible locations

1:02:01actually have had accessibility assessed?

1:02:03Like for example, like you talk about open fields,

1:02:08I don't see too many people in manual wheelchairs

1:02:10in open fields, especially when it's going to be snowy weather.

1:02:13So how many of these locations

1:02:15have had site inspections for accessibility?

1:02:18So through the chair,

1:02:20so the locations were not chosen specifically

1:02:23for any specific reason,

1:02:24but rather under the parameters of the bylaw,

1:02:27it was more generic sports fields fall onto this category,

1:02:31open park spaces fall into this category,

1:02:34playgrounds and splash pads fall into the other category.

1:02:36So we, because we have hundreds of park locations

1:02:39throughout the city,

1:02:41staff did not go out and choose locations

1:02:44based on suitability of the specific location,

1:02:48but rather on the more general concepts

1:02:51of a playground is not permissible,

1:02:53a sports field is time sensitive,

1:02:55and an open field or open space is fully permissible.

1:02:59And so recognizing,

1:03:00and that's part of one of the reasons why we're here,

1:03:03we, and the other thing that I didn't say in my presentation,

1:03:08one of the first steps that staff did

1:03:10is we've also gone out and done a full inventory

1:03:13of all of the encampments.

1:03:15We already knew where they mostly were,

1:03:17but now where they all are,

1:03:19who is living in them

1:03:20and are they in which one of those locations

1:03:23so that we can begin to ascertain

1:03:25if there is an accessibility challenge for somebody

1:03:28who happens to be living in an encampment

1:03:30in a certain location,

1:03:32when we're working with them to find a relocation,

1:03:35that is something that we can then take into consideration

1:03:38as we're helping them look and evaluate the options.

1:03:42And again, this is only about city owned and managed spaces.

1:03:45There's lots of other locations in the city

1:03:48where people may be living in an encampment situation.

1:03:50This bylaw was only about those city owned spaces.

1:03:55So in summary, it wasn't that the locations were specifically,

1:03:59we didn't have the time

1:04:02that also really wasn't the intent of the bylaw to go out

1:04:05and select certain sites over other sites.

1:04:09It was about those more general concepts and principles.

1:04:17I don't see any other hands

1:04:19and I had some comments as well.

1:04:21So I'm gonna chime in now,

1:04:23but feel free to still raise your hands

1:04:24if you've got more questions or comments.

1:04:26So I heard a lot from community members.

1:04:29I have a lot of involvement downtown

1:04:31with the residents who are being impacted by this,

1:04:33like encampment residents.

1:04:35And I made a list of some of the comments

1:04:37after the permissible locations map was made public

1:04:41on October 1st, some people reached out.

1:04:43And I have some of the comments surrounding accessibility

1:04:46that I think there are a lot of accessibility concerns.

1:04:50So one of the comments was,

1:04:53many of the unrestricted locations aren't flat

1:04:56or suitable for us to actually put up our tents.

1:04:58One of them is mostly on a driveway.

1:05:00What's that about?

1:05:02Another one was some of the permissible space

1:05:05is actually literally in the river.

1:05:07How are individuals supposed to access our services

1:05:10and our heating stations this winter

1:05:12when they're so far away,

1:05:13especially if any of us have difficulty walking very far.

1:05:18And then some comments that are just kind of colorful

1:05:20and don't add anything that much further.

1:05:23And then it feels like this has done much more damage

1:05:29than help.

1:05:30This is making it impossible for us to set up our tents

1:05:33anywhere near pathways.

1:05:35And some of us need access to pathways

1:05:37for our mobility devices.

1:05:39How are we supposed to walk through the grass

1:05:41or through the wooded areas to get to these places?

1:05:43Another person spoke to isolation

1:05:46and to feeling like as somebody with a seizure disorder,

1:05:50they don't want to be camping in the middle of the woods,

1:05:52in the middle of nowhere,

1:05:54when they would much rather be camping somewhere

1:05:56that feels safe that if they had a seizure

1:05:58or were attacked by someone that someone would see that.

1:06:02So there are a lot of accessibility concerns, I think.

1:06:05And especially around things like,

1:06:08the permissible locations having to be a certain distance away

1:06:11from any pathways.

1:06:13That's not accessible.

1:06:14People like me who use wheelchairs, we need pathways.

1:06:16I couldn't, this bylaw would effectively make it illegal

1:06:20for me to exist if I didn't have a home to live in.

1:06:23And that for me is a huge, huge concern.

1:06:26These permissible locations are not locations

1:06:29that I could set up a tent.

1:06:31And I've thoroughly looked through the map

1:06:32and I'm telling you, I did not find one location

1:06:35that I could set up and encampment and live there.

1:06:39So that scares me.

1:06:41That scares me a lot.

1:06:42So I do have a proposal for a motion that I would like.

1:06:48I would kind of like the permissible spaces,

1:06:50the like permanently permissible spaces

1:06:52to be expanded a bit to consider some of those concerns

1:06:56because there are members of the community

1:06:58for whom shelter beds are either unsafe or unavailable

1:07:01and who do need access to accessible locations

1:07:04to set up tents and encampments.

1:07:08So with that in mind, I was wondering

1:07:12if I could share my screen again

1:07:13just because I've already typed it up,

1:07:14but I don't want to overstep.

1:07:17If you'd rather I email that to you, Garrett,

1:07:18I can do that as well.

1:07:20But yes, go ahead Colleen.

1:07:21Yeah, sorry, I should let you speak first.

1:07:23No, thanks, I just, thanks, Cherute.

1:07:25I didn't want to jump in while you're talking.

1:07:27The one thing that I do just want to emphasize

1:07:30is that the map that's online is not the bylaw.

1:07:34And so we produced that map fairly quickly.

1:07:37Our GIS staff did a great job.

1:07:40But as you can probably imagine,

1:07:41if you went through pixel by pixel,

1:07:43that's a lot of data points.

1:07:44And so even on the map, if you look,

1:07:47things might be more triangular

1:07:49than really they need to be round

1:07:51or you may, people have gone through

1:07:53and found particular locations.

1:07:55And again, Cherute, I hear you loud and clear

1:07:58if there's something that shows that it's in the river.

1:08:01What is allowable under the bylaw

1:08:02is what is in the bylaw.

1:08:04The online map is just a pictorial representation

1:08:07and it's not binding, it's not legal, it's just a guide.

1:08:10And so for sure, if people are seeing things on the map

1:08:14that are concerning, please flag them to us.

1:08:16And we're sort of continuing to make sure

1:08:19that it is as useful a tool as possible.

1:08:22But what's really, I think important is

1:08:24what does the actual bylaw say?

1:08:26Are, where are the legally impermissible locations?

1:08:29And then if I can just say, I think for us,

1:08:31what were the feedback in terms of

1:08:34what you're hearing from individuals

1:08:35is what's really helpful for us.

1:08:38Revising of the actual bylaw,

1:08:40I mean, the bylaw is fully enforced

1:08:42and in effect as of October the 1st.

1:08:43And so there isn't a time that we are coming back to council

1:08:49that they are considering reopening the bylaw,

1:08:51but certainly the feedback that you're giving to us,

1:08:54our plan over the next few months

1:08:56is to evaluate how this has rolled out,

1:08:58obviously with the feedback that we're getting today

1:09:00and in the coming weeks and months.

1:09:02And then we'll determine if there are things

1:09:04that we at any point in the future need to go back

1:09:06to council to recommend that they may wanna consider.

1:09:09So I just wanted to be sort of fully open about that,

1:09:11that the bylaw is enforced as of now,

1:09:14but that all of this feedback is really helpful

1:09:16as we move forward in the coming weeks

1:09:18and roll out this bylaw.

1:09:21So thanks for that extra chance to jump in.

1:09:23Yes, of course.

1:09:24And also, is it just to clear up for me,

1:09:28I know the bylaw is in effect,

1:09:29is there any wiggle room on the permissible spaces

1:09:32that have been chosen?

1:09:33Like can that be expanded at this time

1:09:34or is that fully final?

1:09:36Okay, so my motion, yeah.

1:09:39So it, yeah, so unfortunately the bylaw is fully in effect

1:09:42and if there were any changes to the permissible locations,

1:09:45council would have to make those changes

1:09:46and give us that direction.

1:09:48And so the bylaw is fully in effect.

1:09:51And I should also in fairness stop every once in a while

1:09:54and make sure Doug is online.

1:09:57Doug, please also jump in or raise your hand

1:09:59if I'm missing anything,

1:09:59it's hard cause Doug and I aren't in the same room.

1:10:01So Doug, have I missed anything

1:10:04that you feel we need to say?

1:10:06Just that we're engaged in the individuals

1:10:09and determining what their needs are

1:10:10and working with our agency partners

1:10:13to take our social partners to take a look at options

1:10:17to assist where we can.

1:10:19All right, so, yes, I see Mike's hand up.

1:10:24I actually don't need you to call out

1:10:25the hands in the room anymore

1:10:26now that the camera is better.

1:10:28So I'm good, yeah, thank you for that.

1:10:31But I saw Mike's hand go up.

1:10:33But the other time, no, hold on, Mike, sorry.

1:10:35In the interest of time,

1:10:36I'm actually gonna say we need to keep moving along

1:10:39because we are quite over time for this item right now.

1:10:42And we do need to get,

1:10:45I would like to put my motion out there

1:10:47to see if anyone would like to move it.

1:10:48If that's all right, Mike.

1:10:49Yeah, sure.

1:10:50I was just gonna say something 30 seconds.

1:10:53Could I do that if I can keep it to 30?

1:10:55Yeah, all I really wanted to say is

1:10:57this needs to be urgent

1:10:59cause it's getting real cold real fast.

1:11:02So we don't have months.

1:11:03You've got a very limited amount of time and that's it.

1:11:07Okay, yeah.

1:11:08And that timeline is already set by the,

1:11:10like the bylaw is already happening.

1:11:11So there's, but thank you for that.

1:11:14But yes, so what I was going to say then

1:11:15is that even though it is not within the city staff present

1:11:19here today's power to expand the permissible spaces,

1:11:23I would still love if someone would put forward a motion

1:11:27asking for that.

1:11:29Because even though it's not,

1:11:30it's not our job to figure out what is possible.

1:11:33It's our job to ask for what we feel is accessible.

1:11:36And if council sees this happening at our meeting

1:11:38and decides to change the bylaw, they can do that.

1:11:41And if they don't, they don't,

1:11:43but we can at least have it on the record

1:11:44that we don't feel like the permissible spaces

1:11:46are accessible enough.

1:11:49And one other person that I spoke to that I forgot

1:11:51is a wheelchair user who said that the raised flower beds

1:11:54were easier for them to transfer in and out

1:11:56of their wheelchair than transferring onto the ground.

1:11:59So that was another thing that like there's no options

1:12:03for raised areas to get in and out of.

1:12:05So there are a lot of accessibility needs that people have.

1:12:10So with that in mind, is it all right?

1:12:12Garrett, can I just share my screen

1:12:13with what I had typed up as a possible motion

1:12:16or would you like me to email it to you

1:12:18to share on your screen?

1:12:20What's your view?

1:12:21Whatever is easiest for you in interest of time,

1:12:23we're happy to support.

1:12:24So you go ahead.

1:12:26I'll just share my screen for now then since I typed it up

1:12:28and see if anyone feels like moving this,

1:12:30because again, I can't,

1:12:31but I think it reflects some of what I've heard.

1:12:37Sorry, I'm just trying to share without sharing my audio.

1:12:41So you don't have to get yelled at by my screen reader.

1:12:44Do you see my,

1:12:47this is the wrong, we can ignore that,

1:12:50but, and I don't know why there's a number,

1:12:52but basically the AAC request that permissible spaces

1:12:56be expanded as current locations do not reflect accessibility

1:13:00for disabled individuals and do not meet the city's goals

1:13:02for safety and dignity of encampment residents,

1:13:05areas in wooded areas, far from accessible pathways,

1:13:08in rivers, along river banks,

1:13:10with unsuitable surfaces for wheelchairs

1:13:12and mobility devices, isolated from access

1:13:15to community supports and with high grade slopes

1:13:17are not accessible.

1:13:18Again, I'm not sure if anyone would be interested

1:13:21in moving this motion or something to this effect.

1:13:25Would you like to add anything to it, Mike,

1:13:26or just kind of move it?

1:13:27I think that works so far.

1:13:30I mean, maybe just,

1:13:32yeah, I can't think of any amendments off the top of my head,

1:13:35but I think that pretty much covers it

1:13:37as far as we need to for right now.

1:13:40Okay, thank you.

1:13:41Would anyone like to second this?

1:13:46Deborah, thank you so much, Deborah.

1:13:48Yeah, and sorry I'm late,

1:13:50but sounds like you had a robust discussion.

1:13:53I've had such a good meeting.

1:13:55It's been very productive.

1:13:57All right, so we can move into discussion on this motion,

1:14:04but if nobody has any thoughts,

1:14:06I will move into calling for a vote.

1:14:10I don't see or hear any,

1:14:11so is anyone opposed to this motion?

1:14:15I can read it out again if anyone would like.

1:14:17Yes, if you could read it out again, that would be great.

1:14:22The AAC request that permissible spaces be expanded

1:14:25as the current locations do not reflect accessibility

1:14:29for disabled individuals

1:14:31and do not meet the city's goals for safety

1:14:33and dignity of encampment residents.

1:14:35Areas that are in wooded areas,

1:14:37far from accessible pathways in rivers,

1:14:40along river banks, with unsuitable surfaces,

1:14:43sorry, with unsuitable surfaces for wheelchairs

1:14:46and mobility devices,

1:14:48isolated from access to community supports

1:14:51and with high grade slopes are not accessible.

1:14:54I apologize for laughing my screen reader red unsuitable

1:14:57in a very funny way, but...

1:14:59No worries at all.

1:15:01And I apologize.

1:15:03I was having an interruption on my end,

1:15:08so my sincere apologies for coming in very late at this,

1:15:11if it's already been mentioned.

1:15:16When we talk about this here,

1:15:18talking about permissible spaces,

1:15:20are we putting parameters on that at all?

1:15:23Or are we saying everything's fair game?

1:15:27No, the permissible spaces are outlined in the bylaw.

1:15:29And we're just saying that the permissible spaces

1:15:31that they have outlined in the bylaw

1:15:33don't include any areas with like flat

1:15:36or like there's a lot of grassy areas,

1:15:38a lot of river banks, a lot of river,

1:15:40a lot of areas that are inaccessible.

1:15:42So this is just asking that those areas

1:15:46that have been deemed by the city permissible be revisited,

1:15:49which is not something the city has the ability to do

1:15:52because this is a bylaw that's already in effect,

1:15:54but we can still ask for it anyway.

1:15:57Okay, and I get that.

1:15:58Are we giving any parameters of expanded permissible spaces?

1:16:06In other words, are we saying, again,

1:16:10expanded permissible spaces could be interpreted

1:16:13as the schools, parks adjacent to schools?

1:16:19So that's my question.

1:16:21I don't believe this motion touches on where they would

1:16:24expand the permissible spaces too,

1:16:26but I know that it wouldn't be schools

1:16:28or anywhere like that because-

1:16:29Do we know that though, because this isn't saying that?

1:16:34I wouldn't move that myself anyway,

1:16:38but this would be something that council

1:16:40would have to come up and discuss again.

1:16:43So the kind of what the parameters would be,

1:16:47I think would come up for discussion

1:16:49if anyone decided to take our advice on this.

1:16:56Yeah, I hope that's, but yeah, no-

1:16:58Yeah, it still-

1:16:59It still-

1:17:00It still include any parameters,

1:17:01and it was not my intention to include any parameters.

1:17:04No, I understand that.

1:17:06I guess to me, that's one part I struggle a bit with

1:17:13because right now, if I were to look at it strictly,

1:17:19it's just open everything up.

1:17:24So I-

1:17:24Is there anyone else?

1:17:25Oh, sorry, go ahead.

1:17:27And with the idea of opening everything up,

1:17:30if somebody could interpret it that way, which is possible,

1:17:34are we then also looking at negatively,

1:17:37possibly impacting the safe and accessible experiences

1:17:43of other people with disabilities?

1:17:47Okay.

1:17:48Right, so I'm looking-

1:17:49I'm not trying to-

1:17:51No, no, I understand.

1:17:52Move anybody around, but I want to-

1:17:54Yeah, I know.

1:17:55I think that would be the case.

1:17:56In the interest of time we're gonna move on to see if anyone-

1:17:57I'm so sorry.

1:17:57No.

1:17:58We do need to keep it moving and make sure that-

1:17:59We already called for comments on the motion,

1:18:02so we kind of opened it back up again, but no, that's okay.

1:18:05So I will call one more time for any further comments

1:18:08on the motion before we call it for a vote.

1:18:10Your comments have been noted though, Jen.

1:18:12I'm not sure if Mike is interested in amending the motion.

1:18:17No, no.

1:18:19Deborah has a hand up, sorry.

1:18:21Deborah, go ahead.

1:18:22And then-

1:18:23I was just gonna suggest a friendly amendment

1:18:26to add the words after the AAC requests

1:18:31that permissible spaces be expanded

1:18:33to include more accessible spaces.

1:18:37So just add those words to include more accessible spaces

1:18:42and then keep the rest of it.

1:18:43The only other question I had was,

1:18:45does it really include in rivers?

1:18:49It does on the map that was provided, but yeah.

1:18:54So that's my suggestion.

1:18:55I don't know if Mike's comfortable with that, but-

1:18:58Mike, are you comfortable with the addition

1:18:59of expanded to include more accessible spaces?

1:19:03Yes, because that should help every pun.

1:19:11Okay.

1:19:13So the new motion would read the AAC requests

1:19:16that permissible spaces be expanded

1:19:18to include more accessible space.

1:19:19Oh, that's Apaches.

1:19:23S-P-A-C-E-S spaces.

1:19:28Sorry, I have to start over.

1:19:30The AAC requests that permissible spaces be expanded

1:19:32to include more accessible spaces

1:19:34as the current locations do not reflect accessibility

1:19:36for disabled individuals

1:19:38and do not meet the city's goals for safety

1:19:40and dignity of encampment residents.

1:19:41Areas in wooded areas, far from accessible pathways,

1:19:44in rivers, along river banks,

1:19:45with unsuitable surfaces for wheelchairs

1:19:47and mobility devices,

1:19:49isolated from access to community supports

1:19:51and with high-grade slopes are not accessible.

1:19:56Would the-

1:19:58I don't remember who seconded this motion,

1:20:00but would you still-

1:20:01It was Deborah, right.

1:20:02Would you-

1:20:02You would still, with this amendment second it

1:20:04because you made the amendment.

1:20:05Okay.

1:20:06So now that discussion is finished,

1:20:09is anyone opposed to this motion?

1:20:11We may-

1:20:12I believe we probably have.

1:20:18Okay.

1:20:19Yes, okay.

1:20:20So we have Jen is opposed.

1:20:23And so this motion does carry as well.

1:20:29And with that, I think this item,

1:20:31we can move on to the next item on the agenda.

1:20:33Thank you very much Colleen for coming

1:20:35and discussing this with us and Doug as well.

1:20:37Thank you.

1:20:38Thanks for having us everyone.

1:20:39Appreciate the feedback and input.

1:20:41Take care.

1:20:46So the remainder of the time today,

1:20:49we have to split between the affordable housing

1:20:51community improvement plan

1:20:53and the CNIB and PAL card holders.

1:20:55Can I just ask staff really quickly,

1:20:56are either of those items that could be moved

1:20:59to our next agenda without impacting timelines

1:21:03or do we have to split the rest of this time that way?

1:21:05If we can split the rest of the time that would be ideal.

1:21:08Both of them have a better timeline.

1:21:11Yeah.

1:21:12Okay, perfect.

1:21:13Give me a second to figure that out.

1:21:20So we will move into the five minute staff presentation

1:21:23for the affordable housing community improvement plan now.

1:21:27And we will have to limit our AAC discussion time

1:21:29a little bit.

1:21:31We can also send comments through via email.

1:21:33So let's do that.

1:21:37So you can go ahead.

1:21:40I think we have Christine.

1:21:42You do, you do.

1:21:44Good afternoon everybody.

1:21:45And appreciating the restriction of time,

1:21:50I am going to try to limit the presentation

1:21:53so we can ensure to get as much conversation

1:21:55and questions as possible.

1:21:58So my name is Christine Chapman.

1:21:59I am the manager of economic development.

1:22:03And this project falls under the purview of my team.

1:22:08Our project team, Alison on our project team

1:22:10was actually at the August 20th Accessibility Advisory

1:22:15Committee with Lucas Malome to just take in

1:22:21some of the previous comments already heard from the AAC

1:22:26related to some of the stuff I'm going to talk about.

1:22:29So maybe I just prefaced saying that we've heard

1:22:31some of those discussions already.

1:22:34What we're doing is we're coming to you with the CIP program,

1:22:38which is a sister program to the Accessory Dwelling Unit

1:22:43program.

1:22:44And we've, well, they're very, very similar.

1:22:47We have amended some of the accessibility criteria.

1:22:53And so what I'm here to do today is just present

1:22:56the overall CIP program, what you have in the report,

1:23:00go into a little bit more detail about the renovation program

1:23:04that includes additional funding for accessibility features

1:23:09and then open the floor to get any comments related to,

1:23:14related to the changes that we've made.

1:23:17So first off, community improvement plans.

1:23:20I know you've seen the report,

1:23:22but just really quickly going to touch on,

1:23:24community improvement plans are mechanisms

1:23:27by which the municipality can provide what we refer to

1:23:32as bonusing or incentives to private entities.

1:23:36It's through the Planning Act and there are certain

1:23:38planning app provisions that we need to go through,

1:23:41including public meeting and those types of things,

1:23:43of which I'll get into next.

1:23:47You can create a community improvement plan

1:23:49and disperse funds if there's an identified community need.

1:23:53You already heard from Lucas related to the work

1:23:55that has been done by many staff on the affordable housing

1:23:59file related to that identified need.

1:24:02And certainly this program aligns with that directly.

1:24:08There is $3.2 million that is assigned to this renovation

1:24:14grant that I'm gonna talk to you about.

1:24:16And the timelines again are very similar to the accessibility

1:24:22or sorry, the accessory dwelling unit program

1:24:26in terms of we have to get these dollars out the door

1:24:29by the end of 2026.

1:24:31So we've designed the program in that way.

1:24:34So it's the CIP is made up of two programs.

1:24:39One again, it's funded through that $3.2 million

1:24:43and it's focused on renovating existing spaces

1:24:47or converting existing spaces into residential

1:24:51and to affordable residential.

1:24:52Okay, and that one I'm gonna focus on

1:24:54and that's the one that you have in front of you now.

1:24:56The other is related to, and again,

1:25:00you can read in the report, the other is,

1:25:02and I'm happy to answer questions on it,

1:25:04the others related to new builds.

1:25:06So these are medium to high density new builds

1:25:10that we're looking to see if developers would be interested

1:25:14in converting some of those spaces long-term

1:25:17into affordable units and providing them

1:25:20with some incentives to do so.

1:25:25So those are the two programs.

1:25:26The one I'd like to focus on is this one.

1:25:28It is the renovation.

1:25:29So this is looking at existing space renovating it,

1:25:32which we all know can be a little bit more challenging

1:25:36in terms of ensuring that there are additional

1:25:39accessibility features in a build form

1:25:41that's already been constructed.

1:25:44We are, as the project stands right now,

1:25:49which is in draft form,

1:25:50but we'll be going in front of council shortly

1:25:53in November, on November 13th.

1:25:55Again, I'll get into some of the timelines.

1:25:57This grant will provide for the renovation of space

1:26:02or conversion of space, vacant space.

1:26:07You will receive $100,000 per unit.

1:26:11And then an additional $20,000 per unit, per accessible unit,

1:26:17or sorry, sorry, $20,000 per affordable unit

1:26:24that has accessibility features

1:26:25beyond building code requirements.

1:26:28So again, what are those features

1:26:30beyond building code requirements?

1:26:32We are very much in line with the ADU program.

1:26:38But because of the nature of these types of conversions,

1:26:42we've amended that list slightly.

1:26:45And I do believe you have that list

1:26:48as an attachment to the report.

1:26:50I can happily go over them,

1:26:53but you do have that in front of you.

1:26:56So, and I don't wanna take up more time,

1:26:59but essentially, very, very similar.

1:27:02The only thing that we are changing

1:27:04is any of the external features to the building.

1:27:09So whereby the ADU program, accessory dwelling unit program,

1:27:16you can make improvements to the exterior of the building.

1:27:20What our program is providing you the $20,000 for

1:27:24are improvements from a building perspective of the unit.

1:27:29So the building has to be accessible already.

1:27:32You can't have an accessible unit

1:27:34and non-accessible building.

1:27:37But what we're looking at are things like

1:27:39widening hallways, widening rooms, those types of things,

1:27:43ensuring that certain accessibility features

1:27:47can be put in at a later time.

1:27:51And that may be framing walls in a certain way

1:27:54for security and those types of things.

1:27:56So that's what we're looking at as input from you.

1:28:01I'll go over some of the timelines

1:28:03and then have it answer questions.

1:28:05We do have a recommendation at the end.

1:28:10So next steps, as I noted,

1:28:13we do have to follow the planning act

1:28:15and there are certain legislative public meetings

1:28:17that are required.

1:28:18We have finished over two months of engagement

1:28:22with private sector developers, public sector developers,

1:28:26the general public, we held an open house.

1:28:29We've had it up on our engagement platform.

1:28:33We have talked to a number of advisory committees

1:28:37and we've gone out to your developers associations,

1:28:40those types of things.

1:28:41So we've heard a lot of feedback already

1:28:43and we've made a lot of changes.

1:28:45And so we're ready to get in front of council

1:28:47with our draft program.

1:28:48And that's gonna be again, November 13th.

1:28:51And we're happy to share that public notice

1:28:53with you tomorrow morning, after this meeting,

1:28:57or after this meeting.

1:28:59So you can look to see how to delegate

1:29:01if you would like to share your thoughts

1:29:03with council on the program.

1:29:05But the overall, and we'll take all of those,

1:29:07that feedback back, we're gonna come with the final program

1:29:10on January 21st and then launch the program early 2025.

1:29:17So I do have the recommendation,

1:29:20but I feel like now is a good time for questions

1:29:22before we get right into the recommendation.

1:29:27Or should I just move right, I'm looking at the chair here,

1:29:30so let's move right through.

1:29:31That's perfect, we might as well go into questions.

1:29:33And during the discussion time,

1:29:35we'll move a motion at the end of it

1:29:37when we run out of questions.

1:29:38So if we could leave the slide up, that would be helpful.

1:29:42But yeah, thank you so much for your presentation.

1:29:44Does anyone have any questions or comments for staff

1:29:46before we move into crafting a motion?

1:29:54I don't see or hear any.

1:29:56I'll just say, I looked over at the list of,

1:30:00I was really happy with the level of engagement we had

1:30:03with the list for ADU, I'm blanking.

1:30:11But yes, I was really happy with the level of engagement

1:30:13we had with that list,

1:30:15and I was happy to see it being reflected in this project.

1:30:20So I appreciate that.

1:30:23Deborah, go ahead.

1:30:25You may have covered this and I did read the report,

1:30:28but sorry about my, oops, did you lose me there?

1:30:32No, I lost you.

1:30:33Okay.

1:30:34I'm trying to get the sun out of my face.

1:30:38Who is going to decide,

1:30:40I see the list of ineligible accessibility expenses.

1:30:45Who is going to vet this?

1:30:47Are each application,

1:30:50are there going to be any considerations

1:30:52related to the uniqueness of a property

1:30:57that may take additional expenses?

1:31:00Like, where is the flexibility going?

1:31:03We know anybody who's done renovations

1:31:07or who's created more inclusive housing

1:31:12knows that you get surprises all the time.

1:31:15So I guess I saw the upper limit as 20,000.

1:31:19I saw the ineligible expenses and I wondered,

1:31:23is there any flexibility in any of these to consider?

1:31:26So that's my question.

1:31:29Absolutely.

1:31:30So why don't I start by saying that indeed, Deborah,

1:31:35we all know renovating a space, it can be challenging

1:31:38and there are unforeseen costs that come along the way.

1:31:43I will also say that not all projects

1:31:48are going to be right for these programs.

1:31:52We are looking, CIPAs tend to be an incentive.

1:31:57And so what we're doing is we're looking for projects

1:32:00that are essentially either on the brink of moving forward

1:32:05or at least have a concept in place.

1:32:08And certainly the whole point of this

1:32:11is to see more affordable housing in our community.

1:32:13So yes, there is flexibility built into the program.

1:32:18And those projects that will be applying for this grant

1:32:24will have to show some type of proof

1:32:33of those additional added costs.

1:32:35So you have your $100,000 construction costs,

1:32:39but what specifically are you doing over and above that

1:32:43to make this unit more accessible?

1:32:47So in terms of flexibility in the amount of money,

1:32:53we're maxed out at $20,000.

1:32:57And we've floated that out to some of the for-profit,

1:33:01not-for-profit developers.

1:33:03It's landing really well with them for some of the things

1:33:07that they would like to,

1:33:08they would love to use that money for.

1:33:10Is it gonna make every project accessible?

1:33:15No, but what we're trying to do is

1:33:17incentive them to think about it and to do it.

1:33:20And that's what the incentive for.

1:33:21It's not intended to pay for all accessibility features

1:33:26over and above the building code,

1:33:28but it's to incentive them.

1:33:30I just had a follow-up question if I can, Lorelei.

1:33:34Is there an advertising strategy or outreach strategy

1:33:40so that we can entice people who may not think

1:33:42that they could make things accessible to become,

1:33:45you know, accessibility champions.

1:33:47Oh, I hate that word, but you know what I mean.

1:33:50Absolutely, and we would certainly welcome

1:33:54additional feedback or we can also include this committee

1:33:59in our promotions program.

1:34:01So you can help to spread the word

1:34:05and welcome also to feedback related to,

1:34:10related to how some of those that might be worded

1:34:14to incent developers.

1:34:17I hesitate given the fact of our timelines

1:34:20to come back with those to the committee,

1:34:22but certainly very open to hearing those.

1:34:25The whole point of this program again,

1:34:28is to get affordable units built quickly.

1:34:33And if we can also entice those units

1:34:39to be accessible as well, we're all for it.

1:34:42So happy to hear that feedback.

1:34:51Okay, if there aren't any other questions,

1:34:55if somebody would like to take a stab at crafting a motion,

1:34:58I think the one that's proposed here saying

1:35:01that we would support, you know, a grant

1:35:04for a $20,000 per affordable unit

1:35:06and that we receive the report is probably a good place

1:35:09to start and if anybody would like to add anything

1:35:11or amend that in any way, let us know

1:35:16and we'll see if someone will put that forward.

1:35:19Anyone willing to either put forward the motion

1:35:21that's on the screen or maybe amend it

1:35:23and put something else forward.

1:35:31Deborah, go ahead.

1:35:32I'm happy to put forward yet as it's written,

1:35:36the two part, I don't think it needs.

1:35:37I think it's pretty comprehensive.

1:35:39I think we've given the feedback

1:35:41and yeah, doesn't need to be in the motion.

1:35:45Thank you.

1:35:46And would anyone like to second that?

1:35:50I have Sue, thank you so much, Sue.

1:35:53And any discussion about the motion?

1:35:59All right, I don't see or hear any.

1:36:01So is anyone opposed to this motion?

1:36:03We're gonna call a vote now.

1:36:05Anyone opposed?

1:36:09I see and hear none.

1:36:10So that motion passes.

1:36:11Thank you so much for coming to us about this.

1:36:13I really appreciate it, Christine.

1:36:16Thank you so much for your time.

1:36:17Thank you.

1:36:19And somehow we're actually ahead of schedule now

1:36:22and the rest of the time we have just one more item.

1:36:25So we now have for recommendation item,

1:36:29we have Jessica Taylor here from Transit Marketing

1:36:32and Courtney McDonald from Transit Business Services

1:36:35to discuss the CNIB and PAL card holders

1:36:39transitioning to an on your way fare card.

1:36:42So we have a five minute staff presentation

1:36:47and then 10 minute AAC discussion.

1:36:50Can everyone hear me?

1:36:51I've been having issues with my headset.

1:36:53Yeah.

1:36:54Can you hear perfect?

1:36:55Excellent.

1:36:56Hi everyone, thank you for having us today.

1:36:57My name is Courtney McDonald

1:36:59and I'm the manager of Business Services,

1:37:01Equal Transit.

1:37:02With me today, I have my colleague, Jessica Taylor

1:37:04who is the Marketing and Sales Specialist Equal Transit

1:37:08to just give a little bit of background.

1:37:10Last year, the City Council approved

1:37:14our Transit fare strategy.

1:37:15And one of the recommendations within the fare strategy

1:37:18was for us to transition all customers who use transit

1:37:22to an on your way fare card

1:37:24with the exception of the University Equal students

1:37:26who tap their card.

1:37:27So now we're just at the point where we are exploring

1:37:30the impact if we were to move the CNIB

1:37:33and the PAL customers over to the on your way fare cards.

1:37:36We're just looking to have a discussion today.

1:37:38So I'm gonna pass it over to my colleague, Jessica Taylor

1:37:41who will go through the presentation

1:37:42and then we can have a fruitful discussion.

1:37:48Good evening AAC members.

1:37:50I'm Jessica Taylor,

1:37:51the Marketing and Sales Development Specialist

1:37:53with Guelph Transit.

1:37:55And I'm just here to present this report.

1:37:59So we're here tonight to inform the AAC

1:38:02about the consideration of transitioning CNIB

1:38:08and PAL card holders over to a registered

1:38:11on your way fare card.

1:38:12We're here to seek recommendations from the AAC

1:38:15in response to these discussions,

1:38:17questions posed in the report.

1:38:20So the on your way fare card is the fare card

1:38:25that is tapped on the fare box

1:38:27and it allows riders to tap and go

1:38:30making an accessing transit easy, convenient and more secure.

1:38:36What is planned to change for the CNIB

1:38:39and PAL card holder users is that they would be obtaining

1:38:43a registered on your way fare card.

1:38:45They would be utilizing the card by tapping it

1:38:48on the fare box versus how they currently present their card,

1:38:52the CNIB and PAL to the operator when boarding the bus.

1:38:57There would be a renewal process that every five years

1:39:01their registered on your way fare card

1:39:03would be required to be renewed

1:39:06versus that they currently are not renewed.

1:39:10New PAL card holders or customers would be given two cards

1:39:14versus currently they currently just get the PAL card.

1:39:18So they would have access to the PAL card to utilize their programs

1:39:21and the on your way fare card to access transit.

1:39:24New CNIB card holders would be encouraged

1:39:28to obtain an on your way fare card, but it would not be mandatory.

1:39:32Existing CNIB and PAL card holders would be encouraged

1:39:36to obtain on your way fare card, but it would not be mandatory.

1:39:42Customers who obtain a registered on your way fare card

1:39:46would be eligible to receive transit related communications

1:39:50versus currently we do not have contact information for these card holders.

1:39:56What is not planned to change for these transit users

1:39:59is that their fare discount and eligibility would not change.

1:40:03Both the PAL and CNIB card holders qualify for free transit

1:40:08and would continue to do so.

1:40:14And I think I'm on the next slide now.

1:40:20So our draft motion is that the accessibility advisory community

1:40:23would receive the staff report CNIB and PAL card holders

1:40:28transitioning to the on your way fare card,

1:40:31which is included in the meeting minutes that were provided or notes.

1:40:36That the AC provide the following recommendations.

1:40:40CNIB card holders obtained an on your way fare card

1:40:43and PAL card holders obtained an on your way fare card.

1:40:46And finally, that the AC recommend key barriers

1:40:50and or benefits to these groups if transitioning

1:40:53to an on your way fare card is recommended.

1:40:57So that's everything and we're open to questions.

1:41:03Thank you so much.

1:41:05Do we have any questions or comments for staff?

1:41:09I think there's one.

1:41:12That's my hand. I have one.

1:41:13But this is on the chair.

1:41:14I try to speak last. Make sure everybody else gets a chance.

1:41:18Mike in the room has a hand.

1:41:19Oh, Mike. Oh, right.

1:41:20Yeah. And then in order your next.

1:41:22OK, so question.

1:41:23So if they get the on your way card,

1:41:26they have to renew it every five years.

1:41:29Did I hear that right?

1:41:31Correct. And all that would be would be just verifying

1:41:35that their current information is still accurate.

1:41:39It would not be replacing or adding anything

1:41:42to their their current information.

1:41:45We just like to make sure that those people are still

1:41:48currently where they reside, that their card is still working

1:41:51properly, that type of information.

1:41:55Very good.

1:41:56Personally, just from my point of view, I don't see why.

1:42:01I mean, if they're going to change their information,

1:42:03they're going to contact you like it just seems like it just seems

1:42:07like an unnecessary step to me personally.

1:42:11Like they're not going to stop working

1:42:14if they moved, for instance.

1:42:16So not necessarily what they need to contact us.

1:42:20It would it's more so a check in to make sure that we have

1:42:23the accurate information.

1:42:26But wouldn't they check it anyway if they were going to move?

1:42:30Like, like, like I'm just seeing it as unnecessary paperwork personally.

1:42:36But that's just my kind of comments on this.

1:42:38Like, I don't want to renew cards anyway.

1:42:40Like if I change my credit card, I move and here you go visa.

1:42:44This just seems unnecessary.

1:42:45Like if the power card and the CNIV card work, why transition

1:42:49other than to collect data to say, hey, here's your contact

1:42:53information, blah, blah, blah.

1:42:54But if they know and it's working for them right now,

1:42:57why it was really complicated, a process that's known to work.

1:43:01But I see why.

1:43:03But anyway, that's all I got.

1:43:04Courtney's hand up.

1:43:05I believe Courtney is one of the staff members.

1:43:07So go ahead and speak to Courtney.

1:43:09I thank you.

1:43:10We also just wanted to keep an up to date database of active users

1:43:13using the program.

1:43:17So we'd like to keep that to date.

1:43:18We do it with our other programs.

1:43:19We're like veterans, they're a veteran for life, but we still do ask them

1:43:22to renew every five years, just we have an up to date database

1:43:25and all the active customers utilizing that program.

1:43:31OK, thank you.

1:43:32Anortal, go ahead with your question.

1:43:35I was just wondering what accessible accessibility features

1:43:40you have in place with this new card system for people with impaired or low vision.

1:43:49Yeah, I can speak.

1:43:49My neighbor was legally blind.

1:43:51I could see some potential challenges for getting the card to scan properly.

1:43:59Yeah, I can see.

1:44:00Washing the card to the driver.

1:44:02Yeah, absolutely.

1:44:03So our fare cards that we have right now, when we originally got them,

1:44:06we had them designed with Braille on them.

1:44:08So the user would know how to hold the card.

1:44:12The educational piece could be a bit of a challenge

1:44:15is getting them to tap where they need to tap on the fare box.

1:44:18So we wanted to hear back from this committee to get some feedback

1:44:20on their thoughts of how they could impact a customer.

1:44:24But the cards do have Braille on it already.

1:44:27So they know at least where to grasp on the card in order to tap.

1:44:30But it could potentially be a bit of a barrier

1:44:33to try to find where they need to tap on the fare box.

1:44:39OK.

1:44:41I think that does kind of assume that blind and low vision users know Braille.

1:44:46So that might be a barrier still.

1:44:51But Kathy, go ahead.

1:44:53Hi, thank you.

1:44:55So I did have some recommendations in regards to the five years.

1:44:59Like I understand and I actually do appreciate

1:45:02I've been discriminated against myself using my CNIB card from drivers.

1:45:07So I appreciate the scanning where it's non discriminatory

1:45:11and I don't have to identify in that moment.

1:45:15But I'm thinking that the verification every five years

1:45:20is a little bit challenging.

1:45:21It's an extra step that people have to sort of go through.

1:45:24And I'm thinking maybe a few very simple

1:45:32just going through possible ideas of how that verification

1:45:35can be even more simplified would be worth consideration.

1:45:40Because if it's just a matter of, yes, you live here and this is still you,

1:45:46that's one piece and who can support the individuals to verify that

1:45:51because you'll have to use accessible mode.

1:45:53So it'll have to be digital.

1:45:54But if a person doesn't have access to digital space,

1:45:57does it in person, is it over the phone?

1:46:00So really looking at that verification piece.

1:46:02And then I think something simple as identifying,

1:46:05which way to hold it like on a CNIB card, your index finger of

1:46:12actually your right hand shows you which side it's on.

1:46:15But then we have to assume that people don't have access to mobility,

1:46:19how to be able to tap that.

1:46:21So I do appreciate its existence in that piece and simplicity.

1:46:26But we have to make a system that's going to be easy for one

1:46:31to go up and actually tap the card.

1:46:33And an understanding between the drivers to know that when a car is being

1:46:38when a card is being exposed, any support and accessibility that they can have

1:46:43to tap that card.

1:46:45So an education piece on that sense.

1:46:54Thanks, Kathy.

1:46:56I don't see or hear any other comments right now.

1:46:59So I will speak with mine really quickly.

1:47:01Right off the bat, I had the same thought about the five year renewal.

1:47:06I believe, first of all, I believe you said something along the lines of

1:47:10how card holders and CNIB card holders would not be required to transfer to

1:47:14an on your way card.

1:47:15So if people still want to use their CNIB card and show it the way they have been,

1:47:19they still can do that.

1:47:21Is that correct?

1:47:22And they still can.

1:47:23Correct. OK, I think that's important to keep that in there

1:47:26because autonomy for people on like what is the most accessible to them,

1:47:29I think it's really important.

1:47:31But for people who do want to transition over, I would agree that any added level

1:47:36of bureaucracy when it comes to our lives is a lot bigger

1:47:41of a burden and a barrier a lot of the times than people who don't deal

1:47:44with that regularly might realize and that any additional paperwork, it's already

1:47:50our lives are already full of like constant checks and updates of, hey,

1:47:54are you still disabled enough to qualify for this thing?

1:47:56It has almost become a joke at my doctor's office where I'll go to reapply

1:48:01for my accessible parking pass and I'll be like, hey,

1:48:04you know, am I am I my incurable and degenerative progressive disease is still here?

1:48:10Right. I'm still disabled enough, right?

1:48:11We're just checking because the government wants to know.

1:48:13So it does become like almost comical, the level of updating we have to do.

1:48:19So if we could remove that and just not have people have to renew their cards

1:48:24every five years, I think that would be really helpful.

1:48:27I know the city would would benefit from the ability to to collect that

1:48:31information every five years.

1:48:33But if a five year check in does have to happen, I would strongly urge that it

1:48:37not include any type of like proving that you are disabled enough to qualify

1:48:42for the thing. So not having to provide any documentation, membership of CNIB or

1:48:46POW, you know, letters from doctors or nurses.

1:48:50Like if we could just make sure that doesn't have to be in there,

1:48:53just allow people to self identify that they need this service.

1:48:56Because, yeah, updating that every five years is awful for people.

1:49:00And then my final piece would just be making sure, please, that CNIB

1:49:04CNIB card holders and POW card holders are heavily engaged on this as well.

1:49:10And that you are reaching out to them and getting their input because we aren't

1:49:14all members of those groups to give that feedback here.

1:49:18So yes, thanks. Go ahead, Courtney.

1:49:22Yeah, I just wanted to raise so that was earlier this year, maybe last year

1:49:27for mobility customers.

1:49:29We know their mobility customers for life, minus the few that are there for

1:49:32a short period of time due to having a procedure done.

1:49:36They went through the process of just every so many years, they'll go through

1:49:39and just check in with all of them to make sure you're still using our service.

1:49:42Do you still live here?

1:49:43Make sure our information is up to date.

1:49:44That's more so what it is, just to make sure that all of our information is still

1:49:48up to date because we can send out information if we have your mailing

1:49:52address or your email address of service changes that are coming.

1:49:55So the intention isn't for you to prove that you're still eligible for your

1:49:59CNIB or POW, it's just checking in to make sure that you're still using our

1:50:03service. Do we have your most up to date information?

1:50:06And that sort of stuff.

1:50:07So it's definitely not asking you to prove that you're still eligible for the service.

1:50:12So if people didn't answer that phone call or didn't respond to that email or

1:50:17however you do that outreach, so the burden would be on the city to do that

1:50:21outreach, people wouldn't have to check in every five years.

1:50:23That's great. But if someone didn't answer that call or didn't want to answer

1:50:26those questions, would their card expire?

1:50:29No, it would not.

1:50:30Cool. Thank you.

1:50:34Would anyone like to move a motion that we accept or provide the following

1:50:42recommendations or anything along those lines?

1:50:44We have six minutes left in this meeting.

1:50:47So we could get a motion on the table.

1:50:50Oh, yes. I heard someone say, excuse me, who's that?

1:50:52Yeah, it's Leigh Ann.

1:50:53My cat.

1:50:54Oh, sorry, you're quiet.

1:50:55Yeah, I thought of a question.

1:50:56This is for coordinating.

1:50:58Like you said the thing is to check if we're still using the service.

1:51:02But can't you check that whenever I book online or whenever I call into the

1:51:06service, shouldn't that data already exist that she would already have that information?

1:51:11It can be.

1:51:12But customers can also be pretty infrequent as well, who don't use the service

1:51:15regularly.

1:51:17I mean, and the key is also just having the most updated information if possible

1:51:20to share service changes that are coming.

1:51:23Because anyone who has a registered service who has a registered card with us

1:51:26when we're doing route changes, we send email notices out to let you know that

1:51:30these changes are coming.

1:51:31So just making sure that we have the most up to date information.

1:51:34People change their email addresses or move.

1:51:37So having that information to share service changes could be beneficial to

1:51:42the customer using transit.

1:51:45I'm going to have to say that we got to move on to drafting a motion because we

1:51:49have four minutes now until the meeting is over.

1:51:52And then we have to fully end.

1:51:53So if we don't get something, a motion put forward, we are not going to have

1:51:58anything in the minutes.

1:51:59Would anyone like to put forward a motion that we extend the meeting by five

1:52:02minutes?

1:52:03Because that might be helpful.

1:52:08I see no one.

1:52:10Okay.

1:52:10I see Mike moving that in order to seconding.

1:52:13Is anyone opposed to extending the meeting by five minutes or would any

1:52:16bunny not be able to stay from the AAC membership?

1:52:23I see it here.

1:52:23None.

1:52:24So that gives us a little more breathing room.

1:52:26Oh, it's Deborah.

1:52:27I couldn't.

1:52:28I can't.

1:52:28I unfortunately can't stay.

1:52:30I have a five o'clock commitment.

1:52:33I believe we would still have quorum.

1:52:37Yes, we would still have quorum if we lose Deborah at the end of the just

1:52:41passing of a motion, but we may be able to do it in the next four minutes.

1:52:45Would anybody like to put forward a motion?

1:52:47I heard a lot of people saying basically what is on the screen with the added

1:52:53feedback that we provided around making sure that the five year check-in

1:52:59is led by the city and not required.

1:53:03Would anyone like to put forward a motion that says the Accessibility

1:53:07Advisory Committee receive?

1:53:09Oh, it's gone.

1:53:11But the motion that was on the screen, can we get that back up?

1:53:16Working on it.

1:53:18Yeah, if you want to rewrite it, I'll put it forward.

1:53:22Did I?

1:53:23Okay, perfect.

1:53:25That the Accessibility Advisory Committee receive the staff report.

1:53:29C&W and PAL card holders transitioning to on your way fare card and provide

1:53:34the following recommendations that the five year check-in not be a requirement

1:53:42for and that the transition to an on your way fare card also not be a requirement.

1:53:51Would that would that?

1:53:52Does that suffice for everyone?

1:53:55Like, does that sound like a good motion?

1:53:57What do you think, Mike?

1:53:58Yeah, I think that I think that pretty much kind of captures it.

1:54:03Staff, were you able to capture that?

1:54:08Yes.

1:54:10I chair root.

1:54:10This is Garrett here.

1:54:12Yes, just give us a moment to finalize and we'll get it up on the screen for you.

1:54:15Thank you.

1:54:16We appreciate it.

1:54:18We're going to get you out of here.

1:54:22We're going to get it done.

1:54:28Thanks for being a cognizant of the time today, everyone.

1:54:31This was a tight meeting, but we made it work.

1:54:39It will get the motion up on screen here and we did our best to capture it.

1:54:43But if I've gotten anything correct or we want to make any changes, I'm happy to do so.

1:54:47Just let me know, please.

1:54:49That is exactly what I said, what you put up on screen.

1:54:54How do you feel about that, Mike, as the motion?

1:54:57Yeah, that works.

1:54:59That passes, muster.

1:55:01And I saw Deborah do a thumbs up.

1:55:02Are you seconding the motion, Deborah?

1:55:04Yes.

1:55:05Okay.

1:55:06Why not?

1:55:07All right, so discussion on this motion.

1:55:10Does anyone have any comments?

1:55:14Okay.

1:55:14And is anyone opposed to this motion?

1:55:20Well, the motion passes with one minute to spare.

1:55:23We can now adjourn the meeting.

1:55:24We do not have to go past five p.m.

1:55:27Thank you, everyone.

1:55:29That's a wrap.

1:55:29Thank you all.

1:55:31Thank you.

1:55:31Have a great...

1:55:32See you in December.

1:55:33Yeah, have a great couple of months.

1:55:35We'll see you all around.