Accessibility Advisory Committee

0:00Okay, perfect. Sorry. Thank you everyone for the patience. Well, we figured that out at the beginning. Welcome to the meeting. This is just a reminder that the meeting is being recorded today.

0:10And we will start as always with the territorial acknowledgement.

0:15As we gather, we're reminded that Guelph is situated on treaty land that is steeped in rich indigenous history and home to many 1st nations inuit and Métis people today.

0:24As a city, we have a responsibility for the stewardship of the land on which we live and work.

0:30Today, we acknowledge the Mississauga's of the credit 1st nation of the initially people's on whose traditional territory we are meeting.

0:37There's a link in the agenda if you want to learn more about that territorial acknowledgement.

0:43So, first, we need to know if anyone has a conflict of interest for today's meeting that they'd like to disclose.

0:52And Sarah, can you just let me know if there are hands?

0:58There's not in the room and I don't see any hands up into the lobby either.

1:02Okay, cool. So we need someone to move to approve the agenda.

1:09I'll move it up in the room.

1:12And do we need a seconder for that, Sarah? Yes, we do. And it looks like Ted was point a second that.

1:22Nice. Thanks, Ted. And then.

1:29So, we can move right into the meeting into the committee items. The 1st item we have is about the 2026 municipal election.

1:35The clerk's office have been doing a lot of research and a lot of work with us on that. So we have, I think, Jennifer Slater here today to talk about that.

1:43So, go ahead.

1:46We won't seconded. Did we get it?

1:51Oh, do we have to vote to approve the.

1:54Agenda, I'm sorry.

1:55Sorry. Yes. So, is it we're changing it to anyone opposed now, Sarah? Or is that not for this? Yeah.

2:02Anyone opposed to approving the agenda? If so, show your hand.

2:06I don't believe there's none in the room.

2:09All right. Sorry about that. Now Jennifer, you can go ahead.

2:19The approval minutes as well.

2:21Oh, and we need to do the approval of the minutes. So that was the agenda approval.

2:25So, sorry, it says for the minutes. Yeah, I'll.

2:29Do the same thing again. So Mike has put his hand up to approve the minutes. We just need a seconder and then we'll have to see if there any opposed.

2:37Let's see.

2:38Approve the 2nd.

2:40Okay, so Andrew.

2:46Sorry.

2:46Is the 2nd year and then if you want to just check if there's any of those.

2:53Are there any opposed?

2:55No, he ends up.

2:56Thank you. All right. So now Jennifer, I'm sorry about that.

3:04No problem. Thank you very much. Chair root.

3:08Excited to be here today for our 2nd touch point this year on the 2026 municipal election.

3:15I'll hand things over to Kerry and looking forward to some discussion after our presentation and any feedback that you might have.

3:21Hi everyone, just give you 1 second here and I'll share my screen.

3:28With the presentation.

3:30All right. Can everybody see that? Okay.

3:37Yes, perfect. All right.

3:40And with perfect timing, my partner just got home and my dogs are about to lose their minds. So forgive me for 1 second. If you can hear dogs barking in the background.

3:52The joys of working from home.

3:54Well, welcome.

3:57And thanks for chatting with us again today.

4:01I'm here as well as Jennifer Slater and Stephen O'Brien is also joining us today.

4:08Today we've got the agenda that all the things that we're going to chat with you about.

4:16And just so you know where we are at with the roadmap in April. We did meet with you.

4:23To chat about the voting methods and service enhancements that we should investigate while we were talking with other municipalities.

4:31Today we're touching base with you to talk about the feedback that we did actually receive.

4:36And we are looking to book a date very shortly for a workshop to receive this feedback on all voting methods and service enhancement options.

4:46So we're right now looking into September or October.

4:50And then in October, we are coming back to you and hopefully hoping that you will provide us with a final recommendation that we can then take to council.

5:00So the comparator municipalities that we chatted with are listed here.

5:08Note that Ottawa, Vaughan and Toronto are not actually comparators as their populations far exceed our population.

5:16But we wanted to consult with them nonetheless as we know that they are leaders in accessible voting options and enhancements.

5:25So the voting methods that we asked about and these were helped. This list was helped created by you guys as well.

5:34So these are the 5 methods that we asked if they, if these municipalities had used them in past elections, what the benefits and or drawbacks that they saw were.

5:49So what we heard was that internet voting was used by 6 different municipalities vote from home was used by for vote by mail was 3 vote by phone was 2.

6:01And the remote accessible vote by mail has not been used by other municipalities other comparators.

6:11The invoting enhancements that we asked about are listed here, all of which except the Braille sleeves that we did actually offer in the 2022 election.

6:21The Braille sleeves we had intended to but unfortunately we're not ready in time to actually launch or election day, which was really unfortunate.

6:31And what we heard was that all 13 municipalities use the accessible voting equipment and the magnifying sheets Braille sleeves were only used by 3 sign language interpretation was used by 2 municipalities mask location was used by 3 municipalities.

6:50And we were the only municipality that use the sent free location, which I found kind of interesting, actually.

6:59So we there were a few options that popped up that we had included in our list, but they have been used by other municipalities. So the mobile voting location the vote van which I found very catchy and kind of cute.

7:14Curbside voting voter assist terminals and express vote machines.

7:19So, along with these municipalities were also engaging with the community stakeholders.

7:27So we have reached out to all of these community groups. Unfortunately, we are still hearing back from a lot of them.

7:36So we've only heard back at this point from Canadian hearing services. The CNIB and community living. I'm continuing to follow up with these guys, but so far there's not a lot that I've heard from from the rest of them, which is, I suspect they're probably very busy like everybody else's and probably short staffed like everybody else's.

7:57But hopefully we hear from some more of them.

8:02So, we are planning to put all of the voting methods and service enhancements through criteria in order to kind of create a scorecard to help us decipher which of these recommendations to put forward to council.

8:18So, we've come up with a bit of a list of kind of criteria that we think would be helpful.

8:26And that is here on this slide and the next slide. Hopefully you've all had a chance to take a peek at these because I don't really want to read them all out.

8:38But we also wanted to check in to see if there's anything that we have missed in this decision criteria.

8:45So what we're hoping to do is have scorecards kind of created for our workshop in the fall so that we can mark those the various methods and enhancements with this scorecard so that it's a bit easier to figure out what we want to recommend.

9:03So these are the decision making criteria.

9:08And yeah, we want to know if we have missed anything or how we should assess the accessibility of the options or if you have any other thoughts, comments, concerns.

9:21We are putting together an information package prior to the workshop in the fall that will include more of a breakdown on the information that we've received.

9:31More of the drawbacks and the and the lessons of these methods and the community stakeholder information that we've received, along with the scorecard.

9:44So we're going to present all of that to you prior to the workshop in hopes that you've got a chance to get into it before the workshop.

9:55And then we hopefully have a well rounded picture for everybody moving into the workshop we've all kind of are on the same page and then are able to kind of go through these scorecards and get some get a resolution out of it.

10:10So today's recommended motions we have our year. We're hoping it would be lovely if you have any recommended decision making criteria that you can bring up today that would be amazing.

10:24If not, we can also we did include a recommended motion that decision making criteria can be sent along to us by August 21 so that we can include it in the scorecard.

10:38And we're looking forward to seeing you all in the fall and we were hoping for either September 28 or October 3.

10:45I think Sarah is going to be reaching out to you guys to see what dates work best for everyone.

10:52But in the meantime, if you have questions or you have decision making criteria that you want to contribute. Please reach out Jen and my emails listed here on that last slide as well as our phone numbers.

11:06So please reach out to us and that's about all I've got.

11:10I'm just going to let you know that Deborah has her hand up.

11:16Awesome. Thank you so much. Carrie. Was that the full presentation from staff about this as well? Or is there someone else speaking to.

11:24That's it. That's everything. I was here to help answer questions if there's any questions we tried to be respectful of time. So, I was just double checking it wasn't split or anything because we had 15 minutes for you and you didn't use it all that.

11:37But that's great. We spoke to you. No, that was perfect. Thank you. Okay.

11:42Deborah, go ahead.

11:45Great. Thanks. And thanks, Carrie, for that presentation was really helpful.

11:52I had 2 comments. The 1st is indigenous disability Canada.

11:58Maybe another player to engage with around elections. They're based in BC, but and they have been known as BC, a and DS.

12:11But they're now called indigenous disability Canada.

12:15I can't even contact information if you want.

12:18I did research into them. I think we were a little bit concerned because it is.

12:23BC as opposed to Canadian or Ontario.

12:28May appear that way.

12:31But they're they've got a mandate and an increasing capacity to be national. So I think.

12:42They reach a lot of the people that the AFN wouldn't get. And so I think.

12:47Yeah, I think they would be a good group for you to reach out to.

12:52I can't promise that they'll reply, but I think.

12:56And then in terms of the decision making criteria, I wondered.

13:01If.

13:03You, the 2 faces of the same question.

13:07Are who uses the method.

13:11How do outreach? How well does this approach outreach to populations who've not been well engaged? So I'm thinking there are lots of populations.

13:23Who.

13:24Don't vote.

13:26And right, we want to actually increase those numbers. So even to get a sense of.

13:34Who would be the population or the groups that we would be seeking to especially reach out to and how would that match with.

13:46Those who've been underrepresented in our voting populations.

13:52I just see your hand up.

14:02Hey, awesome. Thank you. Deborah. That was a great point.

14:05I just had a thought in terms of the decision making criteria when I was looking over the slides before the meeting.

14:111 of the decision making criteria is about whether the option removes any barriers or supports accessibility.

14:18But I feel like there needs to be a greater.

14:21Almost a further step than that, because almost any voting option at all removes a barrier and supports accessibility for someone.

14:29I would love to see the thought of kind of without this option. Are we leaving people unable to vote? That's more important to me because right now I can't vote independently.

14:40A lot of people can't vote independently. There is a large portion of people who are disenfranchised to like can't hold a pencil can't visually impaired people blind low vision people like myself with cognitive dysfunction.

14:54We have to rely on another person to help us mark the ballot.

14:58Especially if there's any other overlapping disabilities like in my situation.

15:02So remote accessible vote by mail. That's kind of how we came up with that or vote from like online voting. It was another reason we were so pushing for those options is because they serve.

15:12A portion of the population that cannot otherwise vote. So something to the effect of.

15:19Will people be left disenfranchised if we don't offer this option is more important than just does this option support accessibility because.

15:28You know, mail in voting supports accessibility and we've had that in the past and there have still been people like me who still can't vote because voting is still not accessible.

15:37That's all.

15:38I saw Jenna Jen's hand. Is there another hand that I missed Sarah.

15:43Yes, Mike has his hand in the room. Yeah, I just had a question. What is the remote accessible by mail thing. I can kind of definition of that.

15:54In the interest of time, could we have Sarah and Leanne send that information to you, Mike, and I don't know whether that's appropriate, but it's a lot.

16:05And we've gone over it in recent meetings a lot. So I wonder if we could move to other questions about the agenda.

16:13Jen or I don't know. Sorry. I don't know. Leanne and Sarah if that sounds like a good.

16:17That's appropriate. Yes. Thank you.

16:20Jen hockey has her hand up.

16:22Yeah. And if this should be taken offline as well, let me know. I.

16:30It's great to see all the options and the different associations you've been reaching out to.

16:36I wonder about the socialization of those many options that you're exploring whenever you get to the decisions of the options you're choosing.

16:47I do a lot of work in the deaf community. If things are mainly written text.

16:55I'm still second, third or fourth language English, if not French to use as a resource which can be a limiting factor so I'm just I was.

17:05And again, if it's not to be discussed here, let me know.

17:09Are there videos that have the voice over and the captioning or ideally, and a summary that's done in sign language so people can see it in first language to know you have these options available to you.

17:24It's the socialization piece because I think there could be a suite of options available that many people don't know about.

17:32And one other question.

17:36I don't think it would necessarily be a concern, but if there were options if people didn't want to vote in person for a quieter venue, especially if neurodivergent.

17:49If that was part of considerations for voting in person.

17:54So I can help answer both of those. So Jen and I actually met with the Canadian hearing services.

18:01And they have a couple of options. One of them isn't quite online yet, but it should definitely be online by 2026 and they'll have.

18:11Sign language interpretation on demand, which is kind of amazing. So we're going to be looking at kind of having that potential as an accessible service enhancement.

18:23Additional to that they do do translations of web pages into videos of American sign language or.

18:31Yeah, American sign language. So they can take those pages and create a link to that page that has a video of somebody signing it. So it is translated into.

18:43The sign language, which is much more concise from my understanding.

18:47It's not more concise is, but I see where you're going with it. Right. It's kind of it's almost a different language in and of itself.

18:54So it is. It's, yeah, it's, I'm a sign language interpreter.

18:59So, okay, that's great. I guess part of it again to have that available somebody may not go to like wealth dot CA to find it so it's where we can to socialize here's a video, you know, or here's the summary video to go search that somebody

19:21and then we post on whatever their own social media platform is to community members.

19:27That's that I think could be tremendously helpful.

19:33Where I work we use a sign versus CHS but very similar in manner of service that way. That's great.

19:42So I think what we did learn from the 2022 election is that we had all of these amazing options that we offered and there wasn't a lot of uptake.

19:51And so we think that there's a potential that we weren't hitting the correct groups of people or enough people to realize that these things actually did exist. So that is definitely something that we're taking into account for 2026 and looking

20:07at how best we can get this information to those people who actually need it as opposed to just on mass right. It's more targeted.

20:18Definitely and the quieter venue option that you offered or suggested we actually heard that also from our one of our groups that that that would be really particularly helpful, especially for the neuro divergent crew.

20:34So it's definitely something that's on the list and you'll see more information about that sort of thing in the information package prior to the workshop in the fall.

20:44Okay, thank you.

20:47Alright, so there is a couple of motions listed on the agenda here. I don't know if the committee wants to go ahead with kind of filling in the blank on the motions that are listed here.

21:00I can read them out loud or Lorela, if you're you have access to the agenda there, it's pasted actually right in the agenda as well as in the slides provided.

21:11I don't mind reading them aloud that's helpful and maybe put them on the screen for people who can see the screen.

21:19Sorry, you want me to go ahead and read it.

21:21Yeah, if you could that would be helpful I can too I just have to listen to my screen reader and then read it at the same time so it's easier if you don't mind.

21:29No problem. Okay, so the recommended motion here is that that the members of the AC received the information provided by the city clerk's office relating to alternative voting methods and accessible voting service enhancements.

21:43And then the second part to that is that the members of the AC recommend the link to the city clerk's office regarding the decision making criteria to evaluate the voting methods and enhancements.

21:56I just wanted to add here for that blank. I did hear, for example, something from Lorela that there's a potential question or rewriting or amending kind of a question that's already listed there in the decision making criteria to something along the lines of does this does not providing this voting method

22:17to disenfranchise a group of people or people in general. So if that's maybe something that the committee wants to fill in that blank with that would be one idea.

22:28Lorela can't make the motion so just a reminder any of the members can kind of adopt and fill in that blank as you wish, including yourself.

22:38I can also.

22:41Ted was saying he wanted to go ahead with the motion you just said or you said, yeah.

22:59Yeah, so that's the motion is then that the members of the AC received the information provided by the city clerk's office relating to alternative voting methods and accessible voting service enhancements.

23:11And that the members of the AC recommend the addition of the question if the voting method does disenfranchise a group of people.

23:22To the city clerk's office regarding the decision making criteria to evaluate the voting methods and enhancements.

23:31I think it wasn't whether it disenfranchises whether that voting method disenfranchises people it's whether not offering that voting method.

23:38Yes.

23:41Okay, so that's the motion then do we have a seconder.

23:44Also, we have Mike as a seconder and then I'll throw it over to you Lorela see if there are any opposed.

23:51All right, if anyone's opposed to that motion being recorded.

23:56Raise your hand and Sarah will note it.

24:02I don't see any hands in the room or on the screen.

24:06Perfect. Thank you so much. All right, thanks everyone for that.

24:10And thank you to clerk's office for again coming back and engaging us again on this. It's super important and we appreciate it.

24:16Thanks.

24:18All right, so now we're moving on to 2.3 in the agenda or sorry 2.2 in the agenda. The market green splash pad final concept design. We've seen and heard about this a bit already.

24:30And we have Christina, Vanelli here to speak to us about this today.

24:35Christina, we're in person.

24:37You're on.

24:39Sorry. Awesome.

24:41Good afternoon everyone. My name is Christina. I'm a clerk's planner.

24:52And I'm the project manager for the market green splash pads.

25:10So, we came to the back in February to initiate this project.

25:18And then our commitment was to return with the final concept design.

25:23So today we're going to present the final plan, which includes the plan view.

25:30Spash had play zones, the perspective views.

25:35We're then going to ask for an AC motion and communicate next steps.

25:40So, as I just mentioned with the slide previously, what our goal here today is to show the final concept plan.

25:54And so here is the final concept plan.

26:03What it is indicating is there's a large shade structure to accessible paths from the parking lot.

26:12And 1 to connected to the existing playground to the east.

26:17There's accessible picnic style tables. The total number is not set yet. That will be determined through design.

26:24But it will meet the FADM and there are some located underneath the shade structure.

26:31And there's also a seat wall within the splash zone to allow for interaction with the water and inclusive method.

26:40And the final number of seats here is to be determined through detail design as well.

26:45I'd like to also note that this concept plan is to show the space itself and how it will function.

26:52This is based on comments received through community engagement and from the AC.

26:58A meeting that I stated we came back in February for.

27:02You'll see and you'll also note in what I've explained that we do not include any specific splash pack components shown.

27:13This is because we're currently in the evaluation phase of the submitted responses to the RFP or resection of vendors.

27:24So those vendors are responding to an RFP, which includes.

27:31Discussion that we had at the AC in terms of what kind of components and requirements we'd like to have met.

27:39And is there anything else on here?

27:44What is also part of this design? Sorry, Sarah previous slide for a second.

27:51Near the seat wall part of our ask in this flash pad pre qualification was arched sprays to be included in front of the seat wall.

28:01And this is to allow accessible interaction with the water and to not soak mobility devices.

28:10So that's something that is not yet detailed out, but it is an item that we're working for with our consultant.

28:18Thanks, Sarah. This slide discusses the slash pad spray zones that were part of that RFP ask as well for the vendor.

28:30A toddler zone up to ages 4, a child zone up to ages 8, and then they use the zone that is to be ages 9 and up inclusive.

28:41The youngest zone includes butlers, low sprays, more cause and effect reactionary, gentler items.

28:50The child zone would have more run through features, rain features, taller sprays and spinners, action and collaboration focus.

29:00And then the youth zone would focus on those big actions, sprays and dumps and elements of surprise.

29:08This slide indicates a view of splash pad looking east. In this view, there are shade trees to the left.

29:23There is the shade structure directly east and then part of the seat wall is shown as well with mounted back dimensions on top.

29:33This is to show how this space is laid out from a user standpoint.

29:39This is the second view that our consultant did a rendering of for us. This is looking south.

29:52So the focus in this rendering is the seat wall and the shade trees and behind the seat wall. You see a little bit of that pathway connection from the parking lot down to the sports fields that are to the south of this location.

30:08And again, showing how that seat wall is located.

30:12And then just on top of me to meet the Sarah or yeah, okay. So we came as mentioned at the beginning of the meeting.

30:27We're asking for the AC to motion to receive and support the final concept plan for Margaret green splash pad.

30:36Sure.

30:44So the next step is after this meeting or we're going to continue to work with our consultant on developing the final detail trines.

30:56And city staff will review the final tender times and that includes our review by accessibility services staff.

31:03And then construction is planned for 2024.

31:08Should bring it right back up to the wreck. Sure.

31:12Thank you so much for the presentation. Sorry for cutting you off there. I didn't, I was going to ask if it was the last slide.

31:19Okay. That's awesome. So before we, in order for anything to be recorded in the minutes now, we have to have motions. So we're going to try and get motions made on all of the items for the agenda today.

31:29But before we go through with recommending a motion. Are there any questions?

31:39You have one hand up is Jen.

31:41So ahead Jen. Thanks.

31:46Thank you Jen. I'm not sure who tried to unmute there.

31:49Yes, thank you.

31:52I'm just thinking of there. There was kind of a.

31:57Not a teardrop sheet, but a section of it looks like concrete that starts out low and ends up ends up being a seating area.

32:05I'm assuming there's enough color contrast for someone to see that from any angle.

32:11If they have lower vision and so, and so I'm just thinking 1 of balance issues and.

32:17I could already see little kids wanting to run from the lower part up towards the higher part, like run around that because it's just inviting.

32:24But the color contrast is strong enough according to whatever standards are in place.

32:30Yes, thanks for your question. I should note that here are our consultant has.

32:37Colored in the rendering the spray area blue so we can understand where the water line would be.

32:45Our color contrast will meet accessibility requirements and the FADM.

32:51Additionally, that wall we're working with operations comments on revising potentially to pull that back to make sure that there's not.

33:01Any kind of hazard.

33:03Okay. Yeah, I'm just picturing because my kids are older now, but I can see them wanting to jump up on the bottom part and run right into whomever sitting on the edge there.

33:14Yeah, yeah.

33:18Kids being kids.

33:23Alright, so you were saying you haven't decided on the amount of picnic tables and they're going to be those accessible ones.

33:30Are they going to be the ones that like a wheelchair can pull up like this. I know there's 1 in.

33:35Riverside Park where it's more kind of permanent and 1 of the sides you can there's like a place of wheelchair can pull right up and sit at the table proper but you have to move the physical thing forward.

33:45What style is it going to be like, you know, so the style that we're not any kind of moveable components.

33:51So it'll be the short end. Okay. That you can pull.

33:54All right, cool. Great. Thank you.

33:57Yeah, yeah, exactly.

34:00Being assured with the end of the table.

34:03Correct. Yes. Yes. Yeah.

34:05Besides understood the seeds won't fold up. Yes.

34:09Hey, so did we want to get a motion from the committee? The proposed motion on the screen is that the motions to receive and support the final concept plan for the market green spot.

34:22Go ahead. Andrew, did you want to motion that? Yes.

34:29Also, Mike as the 2nd year and then go ahead. Laura, I see for any opposed.

34:39Yes. Okay. Is there anyone opposed? You'll have to let me know, Sarah. I can't see.

34:45No hands so far and none in the room.

34:48We make a pretty good team with this though. This is working pretty well.

34:53Yeah.

34:54All right. So it looks like that motion passes. Thank you so much everyone. That was a thank you as well for coming and presenting for us Christina. That was very helpful.

35:05Awesome. Thanks for your time everyone.

35:10I'm starting a good job.

35:13Yeah, I mean, we were a little ahead of schedule. So seeing you sit down and immediately start was very impressive. We're still ahead of schedule.

35:21Good afternoon.

35:23Thanks. All right. So we have now we are still a little ahead of schedule. I'm not sure if staff are ready to present on this, but we have Andrew Miller here to discuss the college avenue protected cycling infrastructure. Once again.

35:37You've done some discussion on this already. So it's great to see you.

35:41Thanks for having me.

35:44Stay ready to hear.

35:46Yeah, take your time. We've got time. This is the first meeting I think in like a year that I've ever felt like we were ahead of schedule.

35:54I'll speak to you soon.

35:58Let me know when I share.

36:04Okay.

36:09To us to share, but you should.

36:11You just tell us when to queue for the next slide.

36:15Yeah, I'm going to share.

36:21So, there we are. So, I'm Andrew Miller. I'm a project engineer with the city of wealth and designing construction. I've got bread and Walker here with me as well.

36:54This is one of our project.

36:56He's our one project.

36:59He's been taking on a lot of the work on the project. So, Brandon, maybe able to answer some technical questions that I may not have the answer for, but that's our setup at the moment.

37:10So, for our brief agenda here, I'm going to go over a brief review of our engagement today.

37:17Then we're going to go through a quick review of the concepts and the 60% design for the college at me corridor that we're proposing.

37:25And then we're going to ask a couple of accessibility related feedback.

37:29Questions specifically about the protective bus stop design and the protective intersection design.

37:36So, I was here in February of this year to introduce the committee to the concept of the college of improtest did cycling infrastructure project.

37:51We went through a quick.

37:54I just quick guide of what exactly we're doing the difference between the different types of infrastructure and why they're being implemented.

38:03We heard some concerns.

38:05And of course, we heard the support for the protected by putting in, which was a positive.

38:11And we heard the concerns about cyclists that are hearing to deal with the industry and science.

38:16Making sure that disability is can get through the intersection and the concerns about buses not seeing.

38:23Our bus drivers not seeing people waiting on the bus stops once they're set back a little bit with the new design and cycle tracks.

38:32So, following that we have had discussions with all transit regarding those concerns, which we'll go through later on.

38:41We have not yet met with the city of Ottawa, but that is in the works to have a discussion with them about how they have handled this since they implemented so much of this infrastructure already.

38:54So, this is a quick reminder on this project. We will have the 2 types of cycling infrastructure is protected by claims, which are effectively your regular on road bike lane, like the ones with the paint of line, but instead we have a solid barrier to provide extra protection of the cyclists.

39:11And we have cycle tracks where the actual cycling lane is behind the curb in the boulevard elevated up above the road level.

39:24So, we've added this map before we've added on a little indicator of phase 1, which is the section of the project that we are presenting with 60% design or the rest of it will be progressing in the design phases at a later date, but this is the section that's going to go first.

39:43So, overall colleges 2.75 kilometers from Janefield to Dundas.

39:49We're going to be putting in some protective intersections that Scott'sdale, Edinburgh, Gordon Street, East Ring Road and Bay is 1, which is Edinburgh Road to University Avenue inclusive of those intersections.

40:00is to be built in 2024 and will include the full protected intersection at Edinburgh Road,

40:06as well as five protected bus stops through its duration.

40:12And yeah, the rest is to be done in 2025.

40:16So this was the concept that we presented last time. This was based on a design guide that the City of Oakville put out in one of their projects along these lines.

40:27So basically the protected bike lane is at road level. When it comes to the bus stop, because the bus now can't pull into the bike lane, we raise the whole bike lane up to curb level and provide level boarding across the protected bike lane onto the bus.

40:44Where cyclists have to yield the pedestrians.

40:47And we've got some little guides for the bus to stop at the right spot so people can position themselves properly to get on the bus the most efficiently possible.

40:58So this is one of the designs that we put together for this. You'll notice that we have three different protected bus stop designs depending on the context.

41:12This one is a particular one off because there is a driveway right next to the bus stops so we can't fit the full width of the concept here.

41:21So we have the plates and the crossing bars identified just at the front door of the bus.

41:28The back door should not open at this spot or at the dozen will be for hopping out into the bike lane protected bus stop design too.

41:42So this one is with an in bowl of our cycle track. What happens is the cycle track dodges a little bit further away from the curb back towards the sidewalk.

41:53This allows the full bus pad to remain one complete piece where people can wait on it instead of having to worry about bikes crossing their path when the bus is there.

42:06So we've also narrowed the cycle track through here to give a visual guide to cyclists that they should be slowing down as well as providing the yield to pedestrians and the shark teeth.

42:18I'm marking to identify this is a crossing where bikes do not have the right of way.

42:27And this is the third version. This is again with a cycle track, but this is cycle track right up against the curb.

42:34We are trying to avoid taking down too many trees in this area. So we didn't want to pull the cycle track back too far.

42:43But this essentially becomes a similar concept of protected bus stop through with the protected bike lane where you're going to have level boarding.

42:53And we've got some indicators to say where the bus should stop cycle track again narrows that the passes through the bus stop to indicate that they should be slowing down with the same signage and markings to give pedestrians the right of way.

43:07Here we're back to our concept of a protected intersection.

43:17Just going through the idea of there being separate spaces for cars, bikes and pedestrians where everyone gets their own specific crossing so that you're only ever in conflict with one obstacle at a time.

43:35I need to walk through the whole thing this time so we can.

43:39Yeah, we can live through and this next slide is our actual design of how it's to be implemented at Edinburgh road.

43:47It's a little small, I can imagine it's a bit hard to see, but we've basically taken that same concept and fit it into the space that's available to us here. So a little bit of the.

44:02Dimensioning is different and there's some different angles as you come in and out, but functionally it works the same way where pedestrians will come up to the cycle track. They cross the cycle track to land on a pedestrian.

44:14Refuge Island and then there's a crossing across the road another refugee and then across across the cycle track.

44:22And.

44:24Yeah, if it in pretty well here, we go to the next slide with that some more detailed dimensions on the corner.

44:32So here you'll see that we've got 3 meter wide.

44:35Pedestrian islands so that there's plenty of space on the island itself. The islands are 2.1 meters long at minimum.

44:45Based on my current design standard.

44:48And show that there's any other dimensions really to point out here.

44:52But this gives you a better idea of the signage and markings that will be there to indicate to cyclist that this is an area that they should be moving slowly. And they need to be yielding to pedestrians.

45:04So, I know I blew through that all pretty quickly, but what we're here to look for is.

45:17Feedback on the potential accessibility related barriers at the protective bus stops or the protected intersection or if there's anything that overlaps.

45:28Do I say recommend a motion? Okay.

45:32We do have a recommend a motion in here pre pre set up so.

45:37We're asking the support the 60% design and recommend that staff consider the following items as part of the further design development of the protected bus stop design and protected intersection design and we'll.

45:50Populate this with the list of items, issues and concerns that may follow.

45:55Of course, yeah, feel free to contact me at any time with additional questions or concerns. Information is here and we will be having some engagement through September where we're looking to host both on site pop ups as well as a.

46:13An open house at city hall and we'll be having online engagement through have your say.

46:20Andrew will forward the link and then I'll make sure that gets the AC as well.

46:27Awesome. Thank you so much Andrew. I did see Jen's hand. Is that the 1st hand Sarah? That's it for now. Perfect. Go ahead. Go ahead. Jen.

46:36So I'm just going, I'm interested just to see.

46:43The accessibility throughout the year because we know snow clearing is such an ongoing consideration for so many people who are in and around well.

46:54Love seeing the design. Is that also part of the plan to look at how quickly and how consistently things like those little refuge islands.

47:06And then we'll be able to see that you know, you'll be clear the roads 1st and then sidewalks 2nd to make sure that those like what the plan is for keeping those clear.

47:16I don't know if that's part of this conversation, but didn't know if this is right place to ask.

47:21So we have a 2nd question and we do have we are discussing that with operations next week.

47:28Next week or the next 2 weeks. Yeah. Yeah. So we've had some ongoing discussions with operations about these cycling infrastructure projects in general where in the past there hadn't been much support for.

47:43Giving them priority for snow cleaning, but that seems to be changing as we move forward.

47:50So for this project in particular, we are having a specific meeting with operations to go through how they'll be able to snow clear and we'll be getting an idea of priority and timing of it.

48:03That's, that is outside of my control, but I want to try to influence a positive maintenance schedule as much as possible.

48:14Okay, thank you because I was thinking of both snow and ice is things melt then you've got slipping hazards for folks.

48:21So, especially on the like the refuge islands and some of those aspects. Okay.

48:27Thank you.

48:29And it's just yourself Lorelai. That is something though, Jen, that we could add to this motion here for consideration of, you know, snow maintenance or weather maintenance.

48:41I would love that also included with that is year round for like in the spring.

48:49The bike lanes get quite filled with grit that has been cleared off through the snow over the years and that can, it can make it easier for somebody and any who's using whatever kind of alternate mode of transportation besides a car to spill and fall,

49:09it could be its leaves in the fall, and then the sand and the grit in the spring going into the summer like in my area it was cleared out in August.

49:17So, yeah, okay, thank you weather maintenance would be great.

49:21Yeah, year round weather means to this motion.

49:25Back to you Lorelai.

49:27Awesome, thank you. I was just going to kind of make a note for a comment in the, and thank you so much for the presentation.

49:35In the presentation we heard a little bit of some things that are still kind of being looked into some barriers that we have brought up at other meetings and then barriers that you've, you've heard that, you know, people are concerned about cyclists actually yielding.

49:50When a bus stops and not crashing into people who are trying to get on and off the bus through that bike lane.

49:55And making sure that disability aids can get through and like mobility aids can get through the protected intersections smoothly and then now what Jen is talking about.

50:04So, and these are things that it says in the presentation that you will be meeting with 12 transit to try and figure out a solution. We will be talking to the city of Ottawa.

50:11But it feels like there aren't really solutions to some of those things yet.

50:15So I don't know whether I would move.

50:17I would move that necessarily for this recommended motion that the AC supports this, but rather that the AC would like some of these to be addressed and figured out before we put our support behind this design, because there are just too many loose ends that I'm seeing that aren't quite and that's not to no fault of anyone.

50:38There are just too many loose ends here that I wouldn't feel comfortable. I wouldn't vote to move that we support the design until some of those get addressed.

50:50Do we want to add that to, I don't see any other hands up. I'll just maybe mention that first.

50:55But do we want to add some more to the motion then.

51:00We can still support it. This is an option at 60% design because there is still obviously it's not 100% design. There's still legal room. There's things that need to happen.

51:10So I think they come back when they address some of the concerns regarding cyclists yielding, for example, at the transit stops.

51:19We support it as it is right now, but that we are looking for more information as the design is developed.

51:26Is an option. Is there anyone who would like to maybe create a motion with that included or I can propose a motion.

51:35So, we either vote on that motion or we then move in the second.

51:41We throw the motion if the motion is completely different in the case of if we want to not support it, that would be contradictory. So, yes, to go that round.

51:51We can we either vote on this motion and it fails or the mover and the second order is simply we throw.

51:58This motion hasn't been moved by anyone yet. This is a recommended like the staff came to us saying we would like you to please make this motion.

52:06But we're still the AC we get to make it. I have a chair. Okay.

52:10Moving and second it. We're all good then.

52:13Yeah, no, this hasn't been moved by anyone yet and it hasn't it was just the staff for saying they would like us to make this motion, but we haven't moved it.

52:21You're correct.

52:23Okay, so do we want to move the motion as it is? Do we want to amend it?

52:28Just a reminder that Laura like cannot make the motion.

52:35It's Jen. I would like to have more information.

52:43So, if, if that's part of the supporting it as is, but help me along here.

52:53So, can we ensure that we're getting additional information for a year round snow clearing and information about anybody who's using the bike path to yield to those who are getting on and off the buses.

53:10So, my.

53:12Oh, sorry.

53:13I was just going to say we could put a motion forward saying something along the lines of the AC would like staff to return to us.

53:19Once these insert these items have been addressed and ask for support for the design at that time.

53:26Or we could do what Sarah had just said and say we support it so far and would also like more information on these things.

53:36Okay, how about all the just put a motion and let me know if you want to adopt it. Jen. Maybe is that the AC request that more information be provided before the committee supports the design.

53:52And that consideration for year round weather maintenance.

54:00Yeah.

54:01There were some other items to though that weren't.

54:09Yeah. And there's a lot that was a priority for.

54:15Bus users.

54:18Throw in a better word for that.

54:21To do to do is also included.

54:27The motion, as I understand, is that the AC requests more information be provided for the committee supports design and that consideration for year round year round weather maintenance be included as well as.

54:41As well as a priority for patrons using the bus oversight list.

54:53What does that mean?

54:57The last part of it about us, sorry.

55:00It's basically so that people on bikes don't rush through the bus.

55:08Lane is sorry when people are getting on and off the bus.

55:12Yeah, so.

55:14So, is that a way to say it?

55:17In the 2nd, in the 2nd slide of this presentation or 3rd slide, I think.

55:22Of this presentation, there was a, we heard section that said, here are some concerns we've heard in the past. That was 1 of them was that.

55:29Cyclists may not yield and there were a few other concerns that they've heard and said, we will be meeting with 12 transit and city of Ottawa to consider ways to address these concerns.

55:40I think correct me if I'm wrong though, Jen, I might be totally off base, but I think what Jen is saying is that and those concerns we would like to see those addressed.

55:491st, so that 1's listed in there.

55:52Am I off base with that, Jen? No, and I think it's along the right lines. I'd love group conversation to see if this is too far off the mark from what the group is looking for.

56:06I would like to see.

56:09Personally, more than chatting with 12 transit.

56:15And I'm sure that like the group that you're working on this and thank you for providing the presentation will do more than just chat.

56:21I think I'd like to, from what you were saying, Laura, I get a bit more information.

56:30Earlier.

56:33Yes, so that is included in the motion right now. I'm just going to read it out as it is again, just before we adopt it. I don't want there to be any amendments that I didn't catch. So.

56:44The motion is currently that the request more information be provided before the committee supports the design.

56:53And consideration for year round maintenance being included as well as.

57:01Yielding for cyclists to pedestrians and bus users.

57:08Being included, I feel like that catches the more information you're looking for there. Jen and the committee is looking for and as well as the weather, weather consideration and the yielding aspect.

57:23The only piece that's not listed there then is the comment that they heard and said they're still looking into about whether or not disability aids can get through the intersection.

57:33The protected intersection and that also I think is important. We would probably want to include that. But again, I can't really add things to the motion.

57:40I would like to add back to the motion to get mobility aids and just make sure that they can get from save.

57:48Okay, can we amend it and just add that?

57:51We're in secondary okay with that amendment. I do like a front name.

57:56I say we're in the second or we're going to. So, Jen, are you okay with that addition? It sounds like you are. Yep.

58:02Right and then do you want to second yes also my second.

58:07And I'll throw back to you for any of us.

58:11Perfect yes is anyone opposed.

58:14See any okay cool alright.

58:21Thanks yeah once again thanks everyone for that. I know we're still getting the hang of figuring out how to craft motions and stuff. So.

58:30Okay, so I think that probably going to be a.

58:40Pretty good.

58:45So, no more information.

58:48Okay, okay.

58:53Awesome thank you everyone. So now we have Daniel here to Daniel waters.

59:01My screen reader said your last name very differently with a draft design for trail curb cut standard presentation for us. Thank you so much for coming and go ahead.

59:12My pleasure. Let me just share my screen.

59:15You'll have to let me know how this comes through.

59:27How does that look? We can't see it. Oh, of course.

59:34There you go. Excellent.

59:41Perfect so my name is Daniel waters and trails technologists of the city of Waterloo.

59:47And for the past little while we're working with sustainable transportation.

59:52On a draft design for trail curb cut standard.

59:55So, for the agenda today, I'll be introducing the trail, cut standard project.

1:00:02Presenting draft designs for the trail curb cut standard.

1:00:06And then gathering feedback on the draft design and suggested motion for locations. My apologies if I'm speaking quickly.

1:00:13I'll slow that down. Daniel, can I interrupt for 1 second? City of.

1:00:20City of well, not Waterloo. Oh my goodness. Thank you. I just want the, you don't understand that. That's all that you work with the city of well. Absolutely.

1:00:30Sorry. So, uh, the project.

1:00:35Overview our project goal is to make our trail network more inclusive for cyclists and mobility device users.

1:00:41Curbs create barriers for people using bicycles or mobility devices from entering parks and trail spaces from the road.

1:00:48There are significant numbers of reported injuries. These are mostly from recycling community related to mountain mountain curbs.

1:00:55And it is currently illegal for users to cycle on the sidewalk to enter a trail area.

1:01:01So, this is a sample curb cut location that we'd like to propose a curb can be added. This is the entry to set 10, you'll park. That's off of municipal street.

1:01:10And you'll note that there's a trail that enters the park on the right hand side. There is a playground.

1:01:18And then on the left hand side, there's a large green space at the road's edge. There is a curb and an asphalt apron.

1:01:26That maintenance vehicles would drive over a sidewalk and then users can enter the trail. So right now users would be required if they're on a bike to either dismount or to.

1:01:37Try to hop up that curb and then a user that was on a mobility device would have to access this curb from a nearby.

1:01:46Drag way drag way cut. So our goal would be to try to eliminate that barrier for both user types.

1:01:54And so our project process has been as follows in the summer of 2023 staff are creating an inventory of potential curb cut locations for trail curb cuts.

1:02:04And developing a design standard for the trail curb cut.

1:02:07The finalized design standard would be added to the Guelph linear infrastructure standards in the fall staff will develop a decision process to guide where a trail.

1:02:15Trail curb cuts should be implemented in which locations should be prioritized for implementation.

1:02:21Then the decision process will sorry, the decision process itself will be guided by input from traffic engineering staff.

1:02:30To ensure that traffic safety engineering traffic safety concerns are fully considered.

1:02:36And then staff will present this decision process to the AC.

1:02:40In 2024 staff will pilot the trail curb cuts site or trail curb cut standard at several sites.

1:02:48Around the city and then in 2025 and beyond.

1:02:52Trail curb cuts will be implemented on on an annual basis.

1:02:55Subject to funding and staff capacity.

1:02:58So we are referencing the design standard for curb cuts when we look at our design.

1:03:08So we're hoping not hoping we'll be following the minimum with at least of curb ramps, which is 1500 1500 millimeters or 59 inches.

1:03:18The maximum allowable cross slope of this access way shall be no more than 1 to 50 or 2%.

1:03:26The maximum slope on any flared side should be more no more than 1 to 10 or 10%.

1:03:31The surface of the curb ramp should be slip resistant.

1:03:35It should be a smooth transition from the curb ramp to any adjacent surface.

1:03:39And it should incorporate a truncated cone or dome detectable warning surface.

1:03:44Tactile warning indicator or service indicator at the bottom of the curb ramp.

1:03:49And it shall be compliant with standard 4.4.8.

1:03:54This is an excerpt from the FADM that shows a graphic of this standard.

1:03:59You'll note that it has that 1500 millimeter wide curb ramp access 700 millimeter wide.

1:04:07Flared edge at max 10%.

1:04:10Or 1 to 10 and then it also includes that detectable warning surface indicator strip.

1:04:16So we have developed 4 preliminary standards for our project.

1:04:23Considering all of the different conditions we expect to encounter when implementing a curb cut standard.

1:04:30The 1st 1 that I'm showing right now on the screen is when a sidewalk is directly adjacent to a curb.

1:04:36So the concrete sidewalk or MUT would be directly butted to the curb.

1:04:42There would be a transition slope that slopes at a maximum of 4% where it's required to get you to a landing.

1:04:49The landing would slope at a maximum of 2% towards the road and curb cut.

1:04:53There would be a twizy or tactile warning strip indicator or surface indicator.

1:04:59Between this landing and the road to indicate to users that there would be that this transition occurs.

1:05:10And then the trail would have butted to this landing so that users could travel from road to to landing.

1:05:18And then onto the trail surface.

1:05:20You'll note that there is a proposed painted lines on the center line of the trail.

1:05:26And that this would indicate to users that this is a shared surface and that they can expect to encounter traffic moving in both directions.

1:05:37And that the trail should be shared.

1:05:40The 2nd standard that we look at is where sidewalk or multi-use trail is 1 meter from the curb.

1:05:46So there's a 1 meter side strip between the sidewalk and the back of curb.

1:05:51The concrete sidewalk or multi-use trail has the same transition zone that slips 4% towards the landing.

1:05:57The landing connects to a park trail and to a concrete ramp that would access the road.

1:06:04The maximum slope of the landing is 2% towards the road.

1:06:07And then the curb ramp would be a slope maximum of 8%.

1:06:12There would be a tactile warning indicator strip on this curb ramp indicating

1:06:17that users would be entering the road surface.

1:06:22And then there's also a center line.

1:06:25The center line is included on the concrete ramp and then also on the park trail to note this division of traffic direction.

1:06:32The 3rd standard is for sidewalk or multi-use trail 2 meters from the back of curb.

1:06:41So the side strip shown here is 2 meters wide.

1:06:45The concrete sidewalk or actual multi-use trail would have a transition zone

1:06:52slipped at that max 4% where it's required.

1:06:56And that which would connect to a landing area that would slope at a maximum 2% towards the road.

1:07:02The concrete, this would connect to the park trail and to the concrete ramp that connects to the road.

1:07:10The concrete ramp slopes at 8% maximum.

1:07:14The landing at a 2% maximum.

1:07:16There's a tactile warning strip indicator that would indicate to users that they would be entering the road surface.

1:07:25And then the same paint markings that divide the trail to show that users can expect to encounter traffic

1:07:32moving in opposite directions.

1:07:35And that users should be respectful of this bi-directional traffic.

1:07:39And this traffic would be cycling and pedestrian traffic, not vehicular in any way.

1:07:48And then our last standard is where there's no sidewalk.

1:07:51And so park trail connects directly to a concrete apron that our tactile warning strip indicator can adhere to.

1:07:57The curb ramp would be a maximum slope, sorry, the curb,

1:08:02concrete ramp would be a maximum of 8% slope and would connect directly to the road.

1:08:06So all this considered the city's draft designs presented should meet,

1:08:14or they do meet in this context, the city's FADM standards.

1:08:19And this includes the geometry, the grading, and the use of tactile warning safety indicators.

1:08:26The new elements of the draft design that are outside of the standard are pavement markings.

1:08:33These are anticipated to be high contrast to the surfaces they'll be placed on.

1:08:42Yeah. And so at this point we have time for questions.

1:08:48So questions for the AAC are, do you have any recommendations for additional features that

1:08:55should be considered in this design? And are there any locations in Guelph that you recommend

1:09:02staff should consider for the installation of the curb cut? I'm not sure whether the chair should be

1:09:10directing these. I can do it, there's no problem. Excellent. No worries. So are there any questions?

1:09:16I have one, but I'll go last after everyone's had a chance to speak.

1:09:20Does anyone have any questions or comments or locations they'd like considered?

1:09:26There is a location, maybe, but I think talk briefly about this with Leanne kind of.

1:09:31There's a right off of Riverside Park on Woodlawn, right by Riverside Glen.

1:09:41There is a sidewalk right there and then there is a thing that goes right down.

1:09:46I don't know about that, but I guess that's definitely not a curb cut.

1:09:49Yeah, this is talking about those trails that end at a curb. Yeah.

1:09:54We're looking at just at the design of what that curb cut should look like.

1:09:58Okay, yeah, but ultimately, yeah, I guess as a just comment, I really like the designs that are being

1:10:05proposed. That would open up so many options for me to get out on trails.

1:10:08Like so just good job, Daniel. Thank you. I'm really happy to be a part of this project.

1:10:15Maybe I'll just add a small that if there are locations that, you know, don't come to mind

1:10:19right now in the meeting, by all means, you can follow up directly with Daniel or myself and

1:10:26the liaison and we can make sure we get those locations over.

1:10:32Awesome. Thank you so much. Are there any other questions or anything for Daniel before I comment?

1:10:39Andrew has their hand up. Go ahead, Andrew.

1:10:43As well. Is there any consideration for potential crossings or additional signage around these?

1:10:54So there will be signage considered as a part of this design process.

1:11:00At this point, we're just looking at what that transition looks like, but this signage that

1:11:05we anticipate would be on road so that no parking signs so that these aren't blocked by

1:11:15users that are visiting the park or other areas nearby. We're also looking at installing warning

1:11:21signs so that traffic can anticipate that cyclists or mobility device users may be

1:11:28entering or exiting these trail sites. And then in the park itself, we're considering design of

1:11:34signage that would say, you know, stop and look both ways before you enter the road or that this

1:11:42type of feature is upcoming in the parks. But that is still very much in early days.

1:11:50And Donna has her hand up. Go ahead, Donna. Thanks.

1:11:55Am I off mute now? You are. Okay. Hi. I wanted to talk about the implementation,

1:12:02but I don't know whether is it premature to talk about that?

1:12:07It's still pretty early in the process to talk to speak about that, but it's always important to

1:12:13have conversation as so long as, you know, we're not taking up too much time. Right. Okay. You were

1:12:18talking about priorities, deciding what were priorities. It just seems to be a long way off

1:12:23from when some of these things would actually be put into use. So I was concerned about that,

1:12:34about the length of time it might take and how do you decide priorities and if there is a budget

1:12:40set aside for this at this point? At this point, we're looking at including

1:12:48this as part of our operational budget and it would be a project that builds momentum over time.

1:12:55Our priority projects at first we're looking at those that connect with the ATN. So our

1:13:03priority cycling and mobility network for active transportation around the city.

1:13:09And then we'd start looking at other sites. And this project likely will fall

1:13:15in line with our sidewalk improvements because they are concrete and asphalt improvements within

1:13:23the right of way. And so this process may look to capitalize upon that operational project,

1:13:30whether that be, you know, area by area in the city or focusing on high priority projects within

1:13:39maybe a larger network that, you know, focus on, you know, safe access, access routes to schools.

1:13:49So on. Right. Right. Another priority being use. What, how much use is in particular trails, right?

1:13:59Absolutely. Yeah. Yeah. Great. I think it's a great idea. I think a golf trail is quite well used

1:14:05and they could be better used. Yeah. Great idea. Thank you. Thank you.

1:14:12Hey, Laura, just yourself. You're getting up. Perfect. Yeah. I was just going to comment

1:14:18firstly that in terms of recommended additional features, I'm really happy with everything you've

1:14:23shown today. I think it fills every need that I can think of for my mobility use. So I have

1:14:30nothing to add there. I think that's great personally. But additional location. I don't

1:14:35know whether this is a location you're already looking at, but there is a path that goes through

1:14:40Steffler Park in Guelph and it connects Ironwood Road to Cole Road, which means it crosses Steffler

1:14:47Drive and where it crosses Steffler Drive, there's no curb cut on either side. And in terms of how

1:14:54high a priority it is, I don't know whether this would come into play it or not. But I also

1:15:00like to point out that there is no way around it. Usually in my chair, I would go to some nearby

1:15:06driveways and just add some to my route by going down a driveway and then up a driveway on the other

1:15:11side of the street. But the road conditions are not great. And so there are no driveways on Steffler

1:15:17Drive all the way up and down the street that don't have at least a few inches of a basically a curb,

1:15:24even though it's not a curb, it's the end of a driveway. There's no smooth place to get up or

1:15:29down as a wheelchair user. So I can't use that path to connect. I live on Cole and I like going

1:15:35to Steffler Park and I have to go all the way around up Ironwood. So that would be a great

1:15:39place to see some curb cuts. Absolutely. And I think I was actually out surveying that site

1:15:46early this week and there's kind of like four curb cuts in a row that could use really great

1:15:52improvement to include improved circulation in that area. So that's definitely one that's on my list.

1:15:59Awesome. Thank you so much. I'll go to our next slide, which is our motion slide.

1:16:04So our recommended motion is that the AAC supports the draft designs for the trail curb cut standard

1:16:10and that the city and that city staff consider installation of curb cuts at,

1:16:15I'll just say for now, locations recommended by the AAC. Jen has her hand up now. Go ahead, Jen.

1:16:25So that I am using ones recommended by the AAC because I think you had mentioned before that

1:16:35you had also had feedback from the community where there may have been injuries. So I don't want it

1:16:41to be just those of us that were lucky enough to be here to be prioritized. Is there a way to

1:16:47combine it? So combining ones recommended by the AAC and where you've received frequent feedback

1:16:55from the community? I think that would be acceptable. Yeah. Sarah and Leanne, how does that work from a

1:17:03procedural standpoint? Because we are only the AAC, we can't really make a motion on behalf of like

1:17:09other groups, can we? But you can recommend that they use the data that they found in terms of

1:17:15the trees to also consider those. So it would just be like a recommendation to also use that

1:17:22information. Cool. I love it. I think that's a great idea. I just wasn't sure if we could do it.

1:17:26That's perfect. So Jen, it sounded like you did make a motion there pretty much.

1:17:33If you can do your magic to reword the English. I can give it a go here if you'd like.

1:17:40So that the AAC supports the draft design for the Trail curb cut standard and that city staff

1:17:47consider installation of curb beds at locations identified through public engagement as well as

1:17:56do we want to add in the Steffler Park location? I think that's a great idea. It sounds like they

1:18:03already have that on their radar so we can but I don't know if we need to. It did come up in

1:18:09discussion so why don't we add it to the discussion. So that as well as the Steffler Park location.

1:18:17And then Jen, can I put you down for the motion there? Sure. If I can then just ask one more time

1:18:24to the group. Did anybody else have one that we'd like to add as well? And if anything come up,

1:18:32we just connect with Sarah and I. Yeah, okay. Correct. Okay. Sounds good. Yeah,

1:18:38with that we can go ahead with that motion. And then we have a seconder. Oh yeah.

1:18:45Mike again. Go for it with our life. All right. Is anyone opposed? I haven't seen.

1:18:54Okay, awesome. Thank you so much everyone. Thanks Daniel for coming and for all the work.

1:19:01Thank you. Have a great afternoon. Thank you. You too. So now we're moving on to the South End

1:19:09Community Center update, the recreational trail and design update. We have five minutes for a staff

1:19:15presentation by Ian Scott. Ian, are you here? Yes, I'm right here. How are you? Good thanks. How are

1:19:21you? Good. Let me share my screen for the presentation. Can you see my screen now?

1:19:35It's perfect. Perfect. So as Laurel I mentioned, I'm Ian Scott, Manager of Facility,

1:19:43Design and Construction at the City of Guelph and I will be here today to talk to you about the

1:19:47South End Community Center. So just as a bit of an agenda, I'll go through some South End information.

1:19:54Kind of the scope here is obviously we're talking about the accessibility criteria and the feed

1:20:00we're really looking for is on the, I will give information on the interior and the amenities

1:20:07as well, but the key feedback as per the AODA is there's new trails on the site to access different

1:20:14amenities. And so we're looking on some feedback, particular to the trail design and rest areas,

1:20:19but I'm happy to take questions and talk about anything that the team here would like to talk

1:20:25about. So just as maybe a brief overview, looking at what's existing now is you can see from the

1:20:35slide here that the South End Community Center site is within the existing South End Park,

1:20:42where on the north end is, which is on the left of the screen, for those of you that are watching

1:20:49the screen is the existing Bishop Macdonnell Catholic High School. And then in the middle of the

1:20:56site, there's some existing soccer fields and parking. And then at the south end of the site or

1:21:01on the right of your screen is the South End Park, along with the Larry Pearson ball diamonds. So

1:21:07it's a pretty busy site already. And you might be thinking to yourself, where are we going to put the

1:21:12community center? Well, it's going to go pretty much right in the middle of the site. So there's

1:21:17going to be a few soccer fields that we are going to lose, but we are going to gain a community

1:21:25center for the community. So this site houses the whole campus, houses the Dragonfly playground

1:21:37and splash pads. There's three ball diamonds, the Larry Pearson ball diamonds, two tennis courts,

1:21:44basketball. There's trails and sports fields and a picnic shelter as well.

1:21:53So what's going to be in the South End Community Center? There's been a lot of engagement that's

1:22:00gone on previous to this. The South End has been a project that's been 20 years in the making.

1:22:05And there's been previous needs assessments, council approvals and other community engagement

1:22:10that has told us that the facility needs twin ice pads, accessible lab and teaching pools,

1:22:18double gymnasium, walking track and multi-purpose rooms. This is also an exciting facility because

1:22:25it meets the city's energy goals of net carbon zero. And the attached sketches here in this

1:22:31presentation kind of give you an idea of the top sketches, the main floor of the facility,

1:22:37and the bottom sketch shows the second floor of the facility. So AAC members have previously

1:22:46reviewed this site plan, but obviously this project has a bit of a history and we've had to go through

1:22:51a bit of a redesign as part of to mitigate inflationary impacts. And so we've shifted some of the

1:22:57site plan elements around. So we're back here to just kind of update the AAC and gain feedback on

1:23:06these components. And specifically we are looking at the recreational trail that connects the parking,

1:23:12Bishop McDonnell Catholic High School with there's a new part of the park that's being added, which is

1:23:18the unovil grassed area beside the community center. And there's some benches and seating in that area.

1:23:27And then any rest areas, there is a rest area as well at the South End Community Center.

1:23:38So just a few details of note for the project. The trail is FADM compliant. The surface materials

1:23:44are asphalt and concrete and the trail itself is roughly 300 meters long. There's seating at

1:23:52the park end in that grass oval area that I was talking about. And there's also a rest area.

1:23:58There's a small rear courtyard of the SECC that also has a rest area. Just as a note,

1:24:06the construction of the SECC, there's a small mistake on this slide. It says we'll start in 2026.

1:24:11We're hoping the construction will start this fall in 2023. But the final site works and facility

1:24:17opening won't be occurring until 2026. So what are we, what am I here asking for you today?

1:24:28Really asking about are there additional trail amenities that the city that the city should

1:24:32consider? Do we have adequate rest areas? And maybe most importantly, do you see there's adequate

1:24:39way finding and or signage or, you know, do you have recommendations for that for the trail?

1:24:46So with that, there's some recommended motions that have been included in the slide and maybe

1:24:53I'll turn it over to Lorelai to direct if there's any questions or any recommendations that the

1:25:00AAC may have. Perfect. Yeah, we've got some time for discussion now. So if anyone,

1:25:07yeah, has any comments or would like to put forward a motion, questions?

1:25:11Yeah, Mike has a hand up. What's in it? What would be an an example of a recommended amenity? Like so

1:25:20far, I really like what I'm seeing. What I'm just wondering if there's anything I think of.

1:25:25Pensions, rest areas. Yeah, I think it would be great if it's possible to get maybe along the

1:25:32trail there maybe some accessible seating of some type. That might be nice. Yeah, we can definitely

1:25:41look into. Anyone else? I conclude. So additional off-seating, maybe. Yeah, seating maybe like a

1:25:57couple of tables or something. Just because people with mobility may not have the stamina to walk the

1:26:03entire trail and if they have the option to sit down, that might give them a break. No other

1:26:12questions in the room or that I can see on the screen there, Lorelai. All right, would anyone

1:26:19like to take a crack at a motion? We have a recommended motion that the AAC supports the

1:26:26renovations to the existing Riverside Park, sorry, that's a ban shell. I'm reading the wrong thing.

1:26:33Hang on, let me catch up. Ian's put it on the screen here too. So if you want to.

1:26:39The screen reader doesn't do screen, like my screen reader can't read that, it can only read the

1:26:43document. Okay, I have it, sorry. I had the wrong one open that the AAC reviewed the multi-use trail

1:26:49design and we support the design or we could add, we support the design with the addition of

1:26:57looking into adding seating options. Would anyone like to craft a motion? Yeah, I will support that

1:27:05motion. So I'd like to, the AAC has reviewed the multi-use trail design and recommends that

1:27:11accessible seating be looked at as part of the design. And I support it. And they support it.

1:27:24It's my first time. That's a great first crack at it, honestly. That's a great motion.

1:27:32And I see Andrew's hand has just gone up for a seconder.

1:27:36So now just Lorelai, if there's any a post. Yeah, is anyone opposed to that?

1:27:51No hands up. Okay, perfect. Thanks everyone. That's great. And thanks again, Ian for coming.

1:27:56Thank you very much. Thanks.

1:28:02All right, now I'm on the right tab because I was looking at the ban shell tab.

1:28:06Now we have a presentation about the Riverside Park ban shell. I'm very excited for this one

1:28:11because I love that ban shell. And we have Jean here, program manager for facilities and energy

1:28:17management. So go ahead, Jean, whenever you're ready, you can take it away. You've got five

1:28:22minute staff presentation and then we've got 10 minutes to discuss. Can you see my screen?

1:28:29Yeah, thanks. You able to see my screen? Yeah, we can. Okay. Okay. Hello everyone. Good afternoon.

1:28:40I'm Jean Starchuck, project manager in the facilities and energy management department.

1:28:44And I'm here to talk about Riverside Park ban shell renovations and new trails.

1:28:51So the agenda, I'm just going to kind of go over the existing park site and then get into

1:28:56some background information on the ban shell and washer renovations, new trails, what's in scope,

1:29:01what's out of scope in this phase, accessible components, and then we'll circle back to the

1:29:06committee for feedback questions and the motion. So here we see the existing Riverside Park site

1:29:14in this Google Earth image. We see the ban shell and washrooms. It's at the kind of the bottom left

1:29:19corner. Currently, the ban shell is not used very often. The washrooms themselves have fallen

1:29:25into a complete state of disrepair. And then the parking area to the southwest is how one gets to

1:29:32this area via Maryland Drive. And then we have like an existing trail that kind of doesn't really go

1:29:37anywhere. It kind of wraps around towards the baseball diamonds to the south. Then we have the

1:29:42open grass area that's used for events. And then to the northeast, we see the parking area that one

1:29:48gets to via Woodland, Woodlawn Road East. So to date, we've really done a lot of analysis on this

1:29:58building just to see what's the current condition, the structure of the ban shell itself. Are we able

1:30:04to retain the structure, do some renovations? So at the end of the day, we've decided this is an

1:30:08important asset for the city. So we went ahead and started some ban shell renovations, structural

1:30:14upgrades, the canopy, new siding, new stage lights, and two ramps to access to get to the upper stage

1:30:21level. And now we're kind of looking at the remainder of the work that the ban shell needs,

1:30:25washer renovations, and new trail construction. We're just in the process of awarding this tender

1:30:31and we're hoping to get going come September. We have some grant funding that wants us to get

1:30:36this work complete by February. So we're hoping to be full steam ahead and then come the spring,

1:30:43get this place really kind of moving in bop and I guess. So scope of work. So in scope,

1:30:49ban shell canopy and stage, ban shell washrooms, a new washroom sanitary connection and decommissioning

1:30:56of an old septic bed, a new water line to go to an area of the park where Forestry has a nursery

1:31:02of plants and then new trails to really connect this asset with the parking areas

1:31:09and the ball diamond spectator area. Out of scope is the parking areas themselves,

1:31:15any kind of permanent seating and other park amenities like garbage cans or signage.

1:31:22So in this image, which isn't the best image, it's, we see the floor plan that's going to be

1:31:27coming for the stage itself that shows the two ramps that are there, but we're actually going to

1:31:31be changing them slightly at the end so that not only that the upper stage is accessible,

1:31:36but also the lower stage as well. And then we'll have an asphalt path coming up to the ramps

1:31:42and then limestone screening in front of the lower stage for seating and viewing area.

1:31:53And then in the next slide here, we have the Riverside Ban Shell washrooms, which

1:31:58along with the stage and the washrooms themselves, completely going towards FADM design,

1:32:05in this case, there will be two washrooms that are at the bottom left corner of the floor plan

1:32:13here that would be open during the day from spring to fall. And one of them is a fully universal

1:32:18washroom and then a regular stall, a regular room. And then the rest of the time when there's

1:32:25events at the park, baseball, season, big events on the stage, then we would open up the rest of

1:32:31the facility, which includes another universal washroom and seven additional washrooms. And

1:32:37then the design also incorporates a little green room to the back of the stage for performers to

1:32:43use. And then in this image, we show the trails that we're proposing that would connect the parking

1:32:51areas to the ban shell, the ban shell washrooms, the ball diamond spectator seating. And then we've

1:33:01also provided additional asphalt trail kind of midway into the green space to provide additional

1:33:07seating or spectator viewing area. And then as far as the trail design, slopes, we don't,

1:33:18we're 4% and under, the trails themselves are three meters wide. A lot of work went into kind of

1:33:25where we put the trails. So to avoid any kind of water drainage problems across the trails

1:33:30themselves and into the green space areas in general. And durable surface we have, it's mostly

1:33:35asphalt and then some limestones creating at the front of the stage. And then that brings me back to

1:33:44why I'm here just to look for any feedback questions. And then I have the recommended motion

1:33:49just looking for the ACC to support the renovations that are ongoing to the ban shell and washrooms

1:33:56and the new trail design. Or if there's of course any modifications that they'd like to see

1:34:00considered as part of the design. That's all. Awesome. Thank you so much. Do we have anyone

1:34:08who'd like to comment or I have some comments before we craft a motion, but I don't know whether

1:34:12anyone or a question rather. I don't know if anyone else does. Can and I'm from Panda. Perfect. Go ahead.

1:34:20Okay. I just have a question. Can you hear me? Okay. Yes. Okay. Regarding the bathrooms,

1:34:29bathrooms are a big thing for me. Yes. Because I'll tell you straight up the bathrooms at

1:34:36Riverside or horrific. Or last time we were, I was just wondering what all would be in terms of

1:34:43the universal washing requirements. Would that include a change table? So in this case, we have

1:34:52included for the space for the change table. And then if I guess, I guess, from what I understand

1:34:58if our requests came through to have one installed, then we would look to install one at that time.

1:35:02Okay. Yeah. I just, it's really hard to see all the details. Right. So yeah, I was just wondering

1:35:08because I know that that is a huge factor for caregivers, particularly if younger

1:35:15of young adults is that if they require assistance to the bathroom, then that will

1:35:21completely eliminate even going to the park, right? And particularly Riverside, since we have so many

1:35:26other events happening there, so I think just being at the park, just wondering if that would be a

1:35:30consideration, at least for the events where the full bathroom is opened up.

1:35:37Yeah. So the two universal washrooms do have space for the change table.

1:35:42Okay. So will that be included or it's a possibility? I think we just, we would make the

1:35:48space allowance for them during this renovation and any kind of structural needs that are in the

1:35:52walls to support those change tables. And then I think if the request came through, then we'd have

1:35:57them installed through the parks department. Okay. Are you referring to adult change table or child

1:36:04change? Yes. Yeah. Adult change for young adults and adults, I suppose. Yeah. Jean, this space would

1:36:10have been. Sorry. I apologize if I wasn't clear about that. Yeah. I'm speaking about adult change

1:36:15tables. Okay. Okay. We're on the same page. Awesome. Okay. Great. All right. Thank you.

1:36:23And no other hands up. Sorry. Mike has to say that. I have a bit of a thing. I know there,

1:36:31I've brought this up with you guys before. Is it possible, because I know there is Wi-Fi down at

1:36:37Riverside parks. Is it possible to have Wi-Fi access extended out to the ban shell just to put in like

1:36:42a router or repeater down there just because for accessibility, it is nice to be able to have that

1:36:49option as a communication link. Can I jump in? Sure. So I'm looking into Wi-Fi and other city

1:36:58facilities. So I'll add that to my list. Cool. And we have been talking to security about that as well.

1:37:06Just getting a lot more cameras out at this location. So I think that Wi-Fi discussion is

1:37:11happening on that side as well. And Shannon, is that a legacy hand? I apologize. Yes. I apologize.

1:37:24Jen now has her hand up, Lorelei. Yes, I'm going ahead, Jen. Just a quick question.

1:37:33It's great to see that they have the facilities in place. How long would it take from somebody

1:37:37putting in a request for a change table to be installed? My hands, hands up.

1:37:45Yeah.

1:37:48Read that with us. I just made a note here that like tomorrow I was going to reject

1:37:55to Shannon to see if that's a request. And so I think we're hearing a request.

1:38:00I think so because if we're saying this is all the new and improved and we have all the amazing

1:38:05accessible features of the park itself to be that close and then say, no, we're still not ready yet.

1:38:13I don't want to find out that, you know, it was eight months later that we're back in somebody

1:38:17else's queue to get a change table. So we've got family members who can't go. Gotcha. Yeah,

1:38:23gotcha. So we'll probably have discussion around whether it happens, whether they be installed in

1:38:29the one who's there open all the time or the ones that are open for events. And so that's probably

1:38:35where the discussion will sit. So there might be some like security discussion around that.

1:38:42Yeah.

1:38:46Right. And whatever we come up with, will that be easy? Well, what we, I say we,

1:38:54it's whatever the city decides to come up with. Will that be shared well within the communities?

1:39:02So for those who have, who would benefit from a change table or have family members who have

1:39:07benefit from it, they would know early on kind of the terms and conditions like go to the park,

1:39:14you know, during daylight hours on these days and you should have access. Yeah. Okay. Awesome.

1:39:24Thank you so much. Are there any other hands up, Sarah, or should I go ahead?

1:39:31Uh, yeah, Shannon said that hers was a legacy hand. No, sorry, I did put it back up. My fault is.

1:39:39Okay. All right. Yeah. I think I'll do Shannon and then I'll do mine quickly. And then in the

1:39:44interest of time, we might have to move on and send any further to Leanne and Sarah. But go ahead,

1:39:49Shannon. I just want to say yes, that would be a request of my part. I know of three families in

1:39:55the city that at least three families in the city that would be absolutely static to find out that

1:40:00officially like that was available particularly at a place like Riverside. Given all the events,

1:40:06aside from just getting out and being a lot of water. Yeah, would be a request. Thank you.

1:40:14All right. All right. I'm going to go ahead and then in the interest of time,

1:40:17yeah, if anyone thinks of any more things to add, you can email Leanne and Sarah and then we'll move

1:40:23on. But I just had a couple quick questions. Sarah, can you move to slide 6? Because I'm

1:40:27going to talk about some things on slide 6. Thank you. So right now, I know you said that the ramps

1:40:34are being updated, which is great because right now I do theater in this band shell with a group

1:40:39of disabled individuals, myself included, and I use a wheelchair and some of us do. And we can only

1:40:45access that back portion of the stage, which is not where most performing happens. So I'm really

1:40:49happy to hear that the mid portion of the stage is going to be included now with the ramp. But I'd

1:40:54like to know my first question is whether we could find a way to also include the lower front portion

1:40:59of the stage because the back and middle, like the front portion of the stage is also often used.

1:41:06And then also if there's a way to get from each portion of the stage to the next portion, or do

1:41:12you have to fully go on to a ramp to exit the stage and go on another ramp to get back onto the

1:41:17stage? It's really hard to see in this diagram. And when I zoom in, it just gets really blurry.

1:41:23So I didn't know whether there is ramp access, not just like to enter the stage onto any level,

1:41:28but also between the levels. That's my first question. So right now you can get onto the

1:41:36large, like the large kind of area that is accessible. Right now, like right now, like today.

1:41:45No, no. Oh, okay. No, by next spring. Yeah. So right now, right now in present moment, we can only

1:41:51get to the top of the stage. But come the spring, then you'll be able to get onto that lower part

1:41:56of the stage. So I would like to ask if we could, if we're crafting a recommendation, if we could

1:42:02add that we would like all portions of the stage. Well, the only other part of the stage that isn't

1:42:07accessible is that tiny little, it's about in the middle. It's about two meters. It's a big portion

1:42:14of the stage that gets used by performers who use their legs a lot. So if I'm performing with other

1:42:19people and they're moving downstage, I can't get downstage, like it's small compared to the main

1:42:26backstage area, but it is a part of the stage that I deserved to have the same access as the

1:42:30performers who don't use a chair. You know what I mean? So even though it's small compared to the

1:42:34rest of the stage, it is a big piece of stage that gets used a lot. There are certain improv

1:42:40games that require like being close to the audience, for example. So I would still like to

1:42:47recommend that the whole stage be accessible, even though it is a smaller portion of the stage,

1:42:52it is a part that gets used and can only be used by performers who don't use mobility aids right

1:42:56now. So that would be my first comment is just if we could include that in a motion, if we're

1:43:04making a motion to staff. And then also is the green room accessible as well was my other big one

1:43:10for performers to be getting ready behind stage. We don't want to segregate performers that use

1:43:16wheelchairs and make them get ready like in the parking lot behind the band shell.

1:43:24Well, the green room is you can get to it from the upper level of the stage and through the washroom

1:43:30corridor. Perfect. I can't tell with these. Sorry. Okay, awesome. That's great then. Then yeah,

1:43:37I would just hope if we craft a motion, I can't move anything, but if someone crafts a motion,

1:43:41if we could recommend that the whole stage be accessible because my theater group does use

1:43:46this stage regularly and it's currently not accessible. Did you want to add crack? Yeah, so

1:43:57the recommended motion is that the AC supports the renovations to the existing riverside park

1:44:02bands, shell washrooms, and new sherdles and would like to see if we can make the entire

1:44:07stage accessible to be considered as part of the design. Did I do that right? Is there a seconder?

1:44:19I'm happy Andrew as a seconder. And then go ahead Laura. Is anyone opposed? None.

1:44:32See? Nancy. All right, that motion passes. Thank you so much for coming. We really appreciate your

1:44:39work on this. Thank you. Awesome. And then site plan internal review. We have Sarah and you have

1:44:47a few minutes here. Got six minutes. So go for it. I'll be very brief. We started reviewing

1:44:54site plans again at this year in February. In June, I had reported that there were 17

1:45:00site plans reviewed by the committee since February. And I'm happy to report that as of today,

1:45:07there have been 25 site plans reviewed by the AC. And there is not a site plan meeting after today.

1:45:16There would normally be one scheduled. However, there aren't any plans to review this week.

1:45:20So we'll see you in another two weeks from six to eight online for the next site plan review meeting.

1:45:31There is a recommended motion on the agenda. I don't have a presentation obviously for that

1:45:35information. And the recommended motion is motion to receive the information provided as part of

1:45:41the site plan internal review report. So if I have a motion or for that, I have Andrew.

1:45:50And Mike has a second. Oh, sorry, Elizabeth. I just saw you again to go out there. I put Mike

1:45:56out for a second. And then I'll throw it over to Laura Livesty if there are any opposed.

1:46:02Yes, is anyone opposed?

1:46:06I don't see any. Awesome. Well, then that brings us to the adjournment of the meeting. So thank you

1:46:13everyone for coming to the meeting. And yeah, we can go five minutes early.

1:46:22We will need a motion to adjourn. I thought we only needed a motion to adjourn when we went late.

1:46:27Is that all the time? It's only if you had read it five, then you're good, like right at the end

1:46:32time that's published. Otherwise you need a motion. Yeah. Oh, okay. Cool. So we actually need a motion

1:46:37to adjourn early. Okay. So Mike's got his hand up for the motion and they'll need a seconder.

1:46:46Jen Hopke, I saw your hand first. And then any opposed? Run. Okay. So that can lose the meeting.

1:47:01Thanks, everyone.

1:47:04See y'all later. Thank you.